Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Rick McGilton-McGlamery, President Charles Hicks Jr., Commissioner Phyllis Arias, Vice President Robin Perry, Commissioner Carolyn M. Smith Watts, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES FLAG SALUTE ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Present: Arias and Rick McGilton-McGlamery Kandice Taylor-Sherwood, Executive Director & Secretary Crystal Slaten, Recruitment & Selection Officer Robert Pfingsthorn, Administrative Officer Caprice McDonald, Special Projects Officer Maria Alamo, Executive Assistant Gary Anderson, Principal Deputy City Attorney Shellie Goings, Personnel Analyst David Espinoza, Personnel Analyst Sheree Valdoria, Personnel Analyst Paula Gallegos, Personnel Administrator, Police Sandra Kennedy, Administrative Officer, Financial Management Russ Ficker, Personnel Officer, Public Works Michael Lewis, Commander, Police Tom Papademetriou, Administrative Officer, Health and Human Services Jessica Stoudenmire, Administrative Analyst, Water Department Meg Rau, Human Resources Officer, Human Resources Page 1 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 17-066CS Recommendation to approve minutes: Regular Meeting of March 15, 2017 It was moved by President McGilton-McGlamery that the minutes of the regular meeting of March 15, 2017 be approved as prepared. A motion was made that this CS-Agenda Item be passed by Voice Vote Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery CONSENT CALENDAR (2-7): Passed the Consent Calendar A motion was made that these files be approved by consent voice vote. 2. 17-067CS Recommendation to approve examination results: Airport Public Affairs Assistant (Established 3/21/17) Combination Building Inspector Test #02 (Established 3/14/17) Maintenance Assistant Test #01(Established 3/28/17) Petroleum Engineering Associate Test #01 (Established 3/17/17) Public Safety Dispatcher - Lateral Test #06 (Established 3/23/17) Public Safety Dispatcher Test #03 (Established 3/23/17) Senior Combination Building Inspector #01 (Established 3/30/17) Special Services Officer Test #14 (Established 3/21/17) Commissioner Perry asked why Public Safety Dispatcher - Lateral applicant numbers are low. Ms. Goings informed the Commission, Public Safety Dispatcher-Lateral is a continuous recruitment. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 2 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 17-068CS Recommendation to receive and file bulletin(s): Refuse Operator A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 4. 17-069CS Recommendation to receive and file retirement(s): Thomas Romin/Mechanical Equipment Stock Clerk II/Public Works (29 yrs., 10 mos.) - DELETED The Secretary informed the Commission agenda item #4 has been deleted. A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 5. 17-070CS Recommendation to receive and file disability retirement(s): Nathaniel Dunn/Police Officer/Police (12 yrs., 9 mos.) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 6. 17-071CS Recommendation to receive and file resignation(s): Hector Flores/Equipment Mechanic II/Water (8 yrs., 11 mos.) Cory Diederich/Fire Recruit/Fire (1 mos., 11 days) John Bell/Special Services Officer IV-Armed (7 yrs., 9 mos.) Brian Baltazar/Assistant Administrative Analyst (7 mos., 17 days) A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE 7. 17-072CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 03-S-1617 A motion was made to approve recommendation on the consent agenda. BY VOICE VOTE Page 3 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM REGULAR AGENDA 8. 17-073CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Dyan Renay Nichols, Housing Specialist I Communication from Kelly Colopy, Director of Health and Human Services The Secretary briefed the Commission regarding this request. Mr. Papademetriou was present to answer the Commission’s questions. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 4 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 9. 17-074CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Gerardo Pacheco, Senior Equipment Operator Communication from Christopher J. Garner, General Manager, Water Department The Secretary briefed the Commission regarding this request. Ms. Stoudenmire was present to answer the Commission’s questions. Commission Arias asked if the department always provides training and asked if there was a rule when the department pay for the training as opposed to when the department does not pay. Ms. Stoudenmire informed the Commission it depends on the type of certification and the department. The position of Senior Equipment Operator at the Water Department requires a NCCCO Crane certification and the Water Department pays for the certification. Also, Commissioner Arias informed the extension of probationary requests should be submitted 30 days prior to completion of the probation period and both requests were short of the 30-day requirement. A motion was made by Commissioner Smith Watts, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 10. 17-075CS RECOMMENDATION TO APPROVE REINSTATEMENT OF NAME TO ELIGIBLE LIST - Paige White, Police Recruit a. Communication from Robert G. Luna, Chief of Police b. Staff report prepared by Crystal Slaten, Recruitment & Selection Officer The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Smith Watts, to approve recommendation. The motion carried by the following vote: Page 5 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 11. 17-076CS RECOMMENDATION TO APPROVE REINSTATEMENT OF NAME TO ELIGIBLE LIST - Raymond Hunter, Police Recruit a. Communication from Robert G. Luna, Chief of Police b. Staff report prepared by Crystal Slaten, Recruitment & Selection Officer DELETED Ms. Mills requested this item be deleted from the Agenda on 4/4/17. 12. 17-077CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Police Sergeant Staff Report prepared by Sheree Valdoria, Personnel Analyst The Secretary requested Ms. Valdoria briefed the Commission regarding this request. Ms. Valdoria brief the Commission’s regarding this request. Commander Lewis was present to answer the Commission’s questions. Commander Lewis thanked Ms. Valdoria for her hard work in this examination. Commissioner Hicks suggested to add a Sergeant in the panel in the testing process. Commissioner Perry suggested when there are a large number of protest items to provide additional time to review all information. A motion was made by Commissioner Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 6 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 13. 17-078CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director Business Systems Specialist (H67AN-16) Test #06 (10/21/2016) Civil Engineer (K11NN-17) Test #01 (10/14/2016) Communication Specialist (H68AN-16) Test #03 (10/04/2016) Electrician (I15NN-17) Test #01 (10/05/2016) Electrician (I15NN-17) Test #02 (11/01/2016) General Librarian (E37NN-16) Test #01 (10/12/2016) Geologist (K25AN-17) Test #01 (10/28/2016) Marina Supervisor (H58NN-16) (04/28/2016) Neighborhood Services Specialist (AR5CN-15) (10/24/2014) Permit Technician (ED6AN-16) (10/16/2015) Petroleum Operations Coordinator (K45AN-16) Test #02 (10/07/2016) Police Recruit (NTN) (F63NN-16) Test #01 (10/06/2015) Police Recruit - NTN (F63NN-17A) Test #01 (10/05/2016) Police Recruit - POST WAIVER (F63NN-17B) Test #01 (10/04/2016) Public Health Nutritionist (G21AN-16A) Test #08 (10/10/2016) PUBLIC SAFETY DISPATCHER - LATERAL (J45AN-17C) Test #04 (10/24/2016) Real Estate Project Coordinator (ED5AN-16) (04/08/2016) Registered Nurse (G11AN-16) Test #02 (10/16/2015) Registered Nurse (G11AN-16B) Test #01 (04/19/2016) School Guard (F31N1-16) Test #01 (04/11/2016) Senior Traffic Engineer (K68NN-16) Test #02 (10/25/2016) Special Services Officer (F33AN-16A) Test #07 (10/10/2016) Special Services Officer (F33AN-16A) Test #08 (10/25/2016) The Secretary briefed the Commission regarding this request. A motion was made by Vice President Arias, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 7 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 14. 17-079CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT (File # 19-R-1516, Mailed to CSC on February 24, 2017) Report prepared by Carla L. Garrett, Administrative Law Judge The Secretary briefed the Commission regarding this request. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery 15. 17-080CS RECOMMENDATION TO APPROVE COMMISSION LETTER TO PATRICK WEST REGARDING CIVIL SERVICE POSITION Letter prepared by Kandice Taylor-Sherwood, Executive Director, Civil Service The Secretary briefed the Commission regarding this request. A motion was made by Vice President Arias, seconded by Commissioner Perry, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery Page 8 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 16. 17-065CS PROTEST OF DISQUALIFICATION FROM EXAMINATION - Customer Service Representative a. Communication from Christina Kunkle b. Staff report prepared by Carolyn Pen, Administrative Intern-NC The Secretary briefed the Commission regarding this request. Ms. Kunkle was present and brief the Commission of her request. Ms. Kunkle thanked the Commission for moving the agenda item from last Civil Service Commission meeting. Ms. Kunkle informed the Commission of her concerns regarding items in the examination. On behalf of the Commission, Commissioner Perry thanked Ms. Kunkle for coming before the Commission. Commissioner Perry commented that tests are constructed based on job skills needed in a couple of years. Commissioner Smith-Watts requested information on the number of applicants who applied, tested and qualified for this examination. Ms. Pen informed the Commission of the numbers of applicants. Ms. Taylor-Sherwood informed the Commission that she met with three individuals who also brought the same concerns as Ms. Kunkle. Ms. Taylor-Sherwood analyzed the area of concern for the three individuals. Ms. Taylor-Sherwood said two of the three individuals tested well in that area. Commissioner Hicks reminded everyone that the question was whether Ms. Kunkle submitted a timely request within the protest period. Commissioner Hicks said after reading all the documents, Ms Kunkle did not submit a timely request. Dave Sterling, IAM Representative informed the Commission that Ms. Kunkle approached one of the proctors regarding the concern and at that time Ms. Kunkle should have been informed of the protest period. Ms. Taylor-Sherwood stated the protest period dates and information were on the front page of the examinations packets. Commissioner Perry moved to deny protest. Page 9 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Perry, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Carolyn M. Smith Watts, Robin Perry, Phyllis Arias and Rick McGilton-McGlamery MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Ms. Slaten provided the Commission updates of the upcoming recruitments events and Police Recruit examination. Ms. Slaten informed the Commission of the next phase of the Police Sergeant examination. Ms. Slaten thanked the Water Department for their assistance in screening applicants. Ms. Slaten also thanked Ms. Taylor-Sherwood and Ms. Alamo for streamlining the process of posting bulletins and new banners on the bulletins. Ms. Slaten thanked the Recruitment & Selection staff for their hard work. Ms. McDonald provided an update on the Perform Management in Neogov. Mr. Pfingsthorn provided a timeline of the Civil Service FY18 Budget to the Commission. Ms. Taylor-Sherwood thanked Ms. Hamilton for a quick turnaround on a recent project. Ms. Taylor-Sherwood informed the Commission of the positive feedback the Analysts have received in recent surveys. She also stated we are continuously open for improving. Ms. Taylor-Sherwood informed the Commission, she is kicking off Leadership Long Beach Executive program tomorrow. Ms. Taylor-Sherwood said Ms. Slaten will be participating in the program. Ms. Taylor-Sherwood thanked Ms. Valdoria for the late hours. UNFINISHED BUSINESS Page 10 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NEW BUSINESS Commissioner Hicks directed Ms. Taylor-Sherwood to write a letter to Human Resources and Patrick West of the role and function of the Civil Service Commission. Commissioner Hicks thanked Ms. Taylor-Sherwood for following up on the Special Services Officer matter. COMMENTS FROM PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Salvador Vasquez, Business Representative, IAMAW informed the Commission, there are three additional applicants who wish to protest the Customer Services Representative examination. Ms. Taylor-Sherwood clarified that these three applicants are being scheduled for their exam review with Civil Service staff. ADJOURNMENT NO HEARING Page 11 of 12 CITY OF LONG BEACH WEDNESDAY, APRIL 5, 2017 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12