Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:03 a.m. FLAG SALUTE President Arias asked Payroll/Personnel Assistant Beatriz Lacerda of the Civil Service Department, to lead the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Present: Commissioners Rick McGilton-McGlamery and Robin Perry Absent: Page 1 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Executive Assistant Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst An Lan Pham, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Carmelita Underwood, Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Bob Dowell, Director, Long Beach Gas & Oil Nathan Lynch, Superintendent, Pipeline Maintenance Division, Long Beach Gas & Oil Michael Ulichney, Gas Maintenance Supervisor II, Pipeline Maintenance Division, Long Beach Gas & Oil Drew Schneider, Assistant Director of Security, Harbor David Espinoza, Administrative Analyst / Senior Human Resources Business Partner, Harbor Dana Anderson, Acting Labor Relations Manager, Human Resources Tara Haughton, Personnel Analyst, Human Resources Meg Rau, Administrative Officer, Fire Department Paula Gallegos, Personnel Administrator, Police Department Russ Ficker, Personnel Officer, Public Works Mike Goldschmidt, Administrative Officer, Development Services Sofia Style, FUSE Corps Executive Fellow, Office of the City Manager COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. Wendell Phillips, General Counsel for the Association of Long Beach Employees (ALBE) addressed the Commission regarding disciplinary appeals of ALBE-represented employees. Page 2 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 1. 18-024CS Recommendation to approve minutes: Regular Meeting of January 24, 2018 A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry CONSENT CALENDAR (2 - 10) President Arias announced that, as a result of dedicated efforts to streamline processes, Agenda Items #9 and #10, which were previously listed under the Regular Agenda are now included in the Consent Calendar section. Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry Page 3 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 2. 18-025CS Recommendation to approve examination results: Combination Building Inspector Test #04 (Established 01/30/18) Fire Recruit (Established 01/30/18) License Inspector (Established 02/01/18) Personnel Assistant (Established 01/30/18) Police Lieutenant Police Officer - Lateral Test #13 (Established 01/30/18) Public Health Nurse Test #04 (Established 01/26/18) Recycling Specialist Test #01 (Established 01/30/18) Refuse Operator Test #09 (Established 02/02/2018) Registered Nurse Test #02 (Established 01/25/18) Senior Librarian Test #02 (Established 01/23/18) Special Services Officer Test #23 (Established 01/30/18) Systems Support Specialist Test #03 (Established 01/23/18) Systems Support Specialist - Help Desk Lead Test #03 (Established 01/23/18) A motion was made to approve recommendation on the Consent Calendar 3. 18-026CS Recommendation to receive and file bulletin(s): Business System Specialist Engineering Technician Gas Distribution Supervisor Motor Sweeper Operator Senior Accountant A motion was made to approve recommendation on the Consent Calendar. Page 4 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-027CS Recommendation to receive and file retirement(s): John Cruz/Water Utility Mechanic II/Water (15 yrs., 9 mos.) Edward Gahafer/Park Maintenance Supervisor/Parks, Recreation & Marine (32 yrs., 7 mos.) Christopher Ferrari/Police Sergeant/Police (30 yrs., 3 mos.) Richard Perkins/Construction Supervisor/Harbor (16 yrs., 6 mos.) Stanley Fields/Refuse Operator II/Public Works (33 yrs., 3 mos.) Carl Rogers/Gas Pipeline Welder/Layout Fitter/Long Beach Gas & Oil (27 yrs., 2 mos.) Gail Lester/Clerk Typist III/Police (30 yrs., 4 mos.) Retirement Certificate Presentation On behalf of the Civil Service Commission, Executive Director and Secretary Kandice Taylor-Sherwood presented a Certificate of Appreciation to Gas Pipeline Welder/Layout Fitter, Carl Rogers, for 27 years, 2 months of distinguished and exemplary service to the City of Long Beach. Bob Dowell, Director of Long Beach Gas & Oil; Nathan Lynch, Superintendent, Pipeline Maintenance Division; and Michael Ulichney, Gas Maintenance Supervisor II, Pipeline Maintenance Division, spoke on behalf of the Long Beach Gas & Oil Department, to recognize and highlight Mr. Rogers’ career with the City of Long Beach. Wendell Phillips, General Counsel of the Association of Long Beach Employees (ALBE), acknowledged the contributions Mr. Rogers made to ALBE as a representative of the Union. The Commission congratulated Mr. Rogers on his retirement. A motion was made to approve recommendation on the Consent Calendar. 5. 18-028CS Recommendation to receive and file disability retirement(s): James Peterson/Police Officer/Police (14 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 5 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-029CS Recommendation to receive and file resignation(s): Veronica Esquer/Public Safety Dispatcher I/Disaster Preparedness and Emergency Communications (3 mos., 12 days) Mark Sawicki/Assistant Administrative Analyst II/Development Services (1 yr., 2 mos.) Andru Clark/Ambulance Operator/Fire (9 yrs., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. 7. 18-030CS Recommendation to approve transfer(s): Cathy Pingol/Senior Accountant/Police to Senior Accountant/Financial Management Salvador Toscano/Maintenance Assistant II/Parks, Recreation & Marine to Maintenance Assistant II/Public Works A motion was made to approve recommendation on the Consent Calendar. 8. 18-031CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 22-D-1617, Suggested Dates February 21, and March 14, 21 & 28, 2018 Dismissal Appeal 08-D-1516, Suggested Date February 28, 2018 Suspension Appeal 11-S-1617, Suggested Date March 7, 2018 A motion was made to approve recommendation on the Consent Calendar. 9. 18-032CS Recommendation to Transfer from Unclassified to Classified Service - Natalie Martin, Ambulance Operator, Fire Department Communication from Michael A. DuRee, Fire Chief, Long Beach Fire Department A motion was made to approve recommendation on the Consent Calendar. Page 6 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 10. 18-033CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director ASSISTANT ADMINISTRATIVE ANALYST (E03AN-17) (8/4/2017) - 1 month CIVIL ENGINEER (K11NN-17B) TEST #01 (8/11/2017) CUSTOMER SERVICE REPRESENTATIVE (D75AN-17) (2/14/2017) DEPUTY CHIEF HARBOR ENGINEER (N16AN-17) TEST #01 (8/8/2017) DEPUTY CHIEF HARBOR ENGINEER (N16AN-17) TEST #02 (8/21/2017) POLICE OFFICER - LATERAL (F23NN-16B) TEST #08 (8/14/2017) POLICE PROPERTY & SUPPLY CLERK (D51AN-16) (8/17/2016) PROJECT BUDGET ANALYST (NL3AN-17) TEST #01 (8/4/2017) SYSTEMS TECHNICIAN (H70AN-17) TEST #01 (8/8/2017) - 3 months ENVIRONMENTAL HEALTH SPECIALIST (G43AN-17) TEST #01 (7/20/2017) - 2 months, Retroactive to 1/19/18 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 7 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 11. 18-034CS RECOMMENDATION TO APPROVE EXAMINATION RESULTS - FIRE RECRUIT Staff Report by Shellie Goings, Personnel Analyst Shellie Goings, Personnel Analyst, briefed the Commission on the extensive recruiting efforts for the Fire Recruit position. Civil Service received 2,930 applications for the position. Upon concluding testing efforts through the National Testing Network (NTN), 1,607 applicants were placed on the eligible list. Commissioner Hicks asked Ms. Goings what her impression was of conducting examinations through NTN. Ms. Goings stated that NTN was very responsive to any requests for additional testing dates, or concerns that were made regarding testing sites. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry 12. 18-036CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Rodney Alcaraz, Special Services Officer III-Armed Communication from Stacey Lewis, Director of Human Resources, Harbor Ms. Taylor-Sherwood briefed the Commission on this request. Drew Schneider, Assistant Director of Security, and David Espinoza, Administrative Analyst / Senior Human Resources Business Partner, Harbor Department, were present to answer questions from the Commission. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Page 8 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Absent: 2 - Rick McGilton-McGlamery and Robin Perry 13. 18-037CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Robert Brothers, Special Services Officer III-Armed Communication from Stacey Lewis, Director of Human Resources, Harbor Ms. Taylor-Sherwood briefed the Commission on this request. Drew Schneider, Assistant Director of Security, and David Espinoza, Administrative Analyst / Senior Human Resources Business Partner, Harbor Department, were present to answer questions from the Commission. Mr. Espinoza clarified that the first request to extend the probation of SSOIII Brothers will end on March 21, 2018. This current request to extend probation for SSOIII Brothers will commence upon the conclusion of the first probation extension. Ms. Taylor-Sherwood explained that both SSOIII Alcaraz and SSOIII Brothers recently completed POST Modular training, and only require additional time to complete the Field Training Officer (FTO) program to demonstrate proficiency in the classification. A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry Page 9 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 14. 18-038CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Christopher Silva, Police Officer Communication from Robert G. Luna, Chief of Police, Long Beach Police Department Ms. Taylor-Sherwood briefed the Commission on this request. Christopher Silva was present at the Commission meeting. Paula Gallegos, Personnel Administrator, Police Department, was present to answer questions from the Commission. Commissioner Hicks requested that in the future, he would like to see more detailed research and background information provided by the Departments regarding reappointment requests. The Commission welcomed Mr. Silva back to the Police Department and the City of Long Beach. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry Page 10 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 15. 18-039CS RECOMMENDATION TO REAPPOINT RESIGNED EMPLOYEE - Richard Luna, Mechanical Equipment Stock Clerk Communication from Russ Ficker, Personnel Officer, Department of Public Works Ms. Taylor-Sherwood briefed the Commission on this request. Russ Ficker, Personnel Officer, Public Works Department, was present to answer questions from the Commission. Mr. Ficker explained the background of Mr. Luna’s previous employment with the City of Long Beach. The Commission engaged in discussion regarding the reappointment of resigned employees, ultimately approving this request. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Carolyn M. Smith Watts and Phyllis Arias Absent: 2 - Rick McGilton-McGlamery and Robin Perry Page 11 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Sheree Valdoria, Personnel Analyst, spoke on behalf of Deputy Director and Recruitment & Selection Division Manager Crystal Slaten. Ms. Valdoria acknowledged Shellie Goings, Personnel Analyst for leading the recruitment efforts for the Fire Recruit position. Ms. Valdoria also thanked An Lan Pham, Assistant Administrative Analyst, for assisting Ms. Goings with the extensive recruitment and testing process. Ms. Valdoria acknowledged Kris Ramos, Assistant Administrative Analyst, who is leading the recruitment efforts for Police Recruit. 715 applications have been received to date. Police Recruit information workshops have been scheduled for February 20, and 28, 2018, at 6:00 p.m., at the Long Beach Police Academy, 7290 Carson Street, in Long Beach. More information can be found on the Civil Service Department social media website. Mr. Ramos participated in a recruiting event at Camp Pendleton. Mr. Ramos and Maria Macias, Personnel Assistant attended the Andy Street event to promote the Police Recruit position. Civil Service staff will also attend recruiting events at CSULB, CSUDH, the Black College Expo, and the Tet Festival (Celebration of the Lunar New Year) at the OC Fair Complex. Ms. Valdoria announced that Deputy Director Crystal Slaten is an Advisory Board member of the Computer Application and Technology Department at East Los Angeles College. Ms. Slaten has encouraged students at East LA College to apply for technology positions with the City of Long Beach. Ms. Valdoria announced that Shellie Goings, Personnel Analyst, is leading the Civil Service Department’s CSULB Internship program. Part-time Clerical Aides will also assist the Department in proctoring examinations. Ms. Valdoria introduced Ms. Carmelita Underwood of the Harbor Department who has been selected to assist Civil Service with Harbor Department recruitments. Special Projects Ms. McDonald announced that representatives from Development Services, Long Beach Gas Page 12 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM & Oil, and Public Works have been added to the Rules and Regulations Committee. Committee members have changed over the past few years, however Meg Rau, Fire Department Administrative Officer has been a constant throughout the review process. Ms. McDonald will devise a plan to present the Rules and Regs in their entirety to the current Committee for a final review, and identify a target date to bring Committee recommendations to the Commission, Unions, and ultimately to the City Council for approval and adoption. Last week, Ms. McDonald assisted the City of Commerce with NEOGOV training as they are relatively new users of the system. Ms. McDonald explained that opportunities such as these are extremely beneficial as it sharpens the skills of the instructor, enhances networking, and provides valuable training and guidance to our colleagues in neighboring cities that also utilize NEOGOV. Administration Support Services Ms. Alamo announced a new component to the Certification Desk, wherein Administrative Officers can create dispositions directly into NEOGOV. Disposition attachments will no longer be required which will streamline the HR1 process. Ms. Alamo attended an ERP meeting, where it was announced that Financials, which historically started in July of each year, will be moved to coincide with the beginning of each fiscal year. Executive Director’s Report Ms. Taylor-Sherwood acknowledged Sheree Valdoria, Personnel Analyst, who was instrumental in launching the first unproctored on-line exam. Ms. Taylor-Sherwood appreciated Ms. Valdoria’s willingness to collaborate with Financial Management to execute a new testing process. Ms. Taylor-Sherwood acknowledged Shellie Goings, Personnel Analyst, who volunteered to mentor the three CSULB Interns, and lead the Industrial Organizational Psychology Internship Program. Ms. Taylor-Sherwood explained it was an exceptional opportunity for professional growth for Ms. Goings, as well as an extraordinary benefit for the Civil Service Department. Page 13 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM UNFINISHED BUSINESS President Arias announced that during the last CSC meeting, a subcommittee was formed to study the role of Civil Service in developing classification specifications. President Arias will be requesting updates from subcommittees during future Commission meetings. Commissioner Hicks inquired if there was an update on the Special Services Officer classification. Ms. Taylor-Sherwood advised that she and Deputy Director Crystal Slaten met with Debbie Mills to discuss the SSO classification. Ms. Mills has held interviews to gather data and identify requirements of the classification. Civil Service has offered to create on on-line survey to poll incumbents of the position to assist Ms. Mills in compiling more data to further her study. The Commission was pleased to hear of the progress being made. NEW BUSINESS COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. Vice-President Smith-Watts announced that she attended Yesterday, Today, and Tomorrow, a Black History event. It was the fourth year that the City of Long Beach helped to sponsor the event. Vice-President Smith-Watts was pleased to see members of Civil Service and the Police Department in attendance. The event is held at the Expo Center in Bixby Knolls on the first Friday in February each year. ADJOURNMENT President Arias adjourned the meeting at 8:52 a.m. NO HEARING Page 14 of 15 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 24 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 24 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 24 horas hábiles antes de la reunión de la comisión. Page 15 of 15