Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:03 a.m. FLAG SALUTE President Arias asked Commissioner Rick McGilton-McGlamery, to lead the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Present: Watts and Phyllis Arias Commissioners Robin Perry Absent: Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst An Lan Pham, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Carmelita Underwood, Administrative Analyst-NC Monica Kilaita, Deputy City Attorney Dana Anderson, Labor Relations Manager, Human Resources Glendy Martinez, Personnel Analyst, Human Resources Sandy Witz, Assistant Director of Human Resources, Harbor Paula Gallegos, Personnel Administrator, Police Department Joe Gaynor, Lieutenant, Detective Division, Police Department Mike Goldschmidt, Administrative Officer, Development Services Sofia Style, FUSE Corps Executive Fellow, Office of the City Manager COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. 1. 18-048CS Recommendation to approve minutes: Regular Meeting of February 21, 2018 President Arias announced that the Civil Service Commission will begin an evaluation period of using the Action Minutes format for documenting action taken during Commission meetings. A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Absent: 1 - Robin Perry CONSENT CALENDAR (2 - 7): Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items, except for items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry 2. 18-049CS Recommendation to approve examination results: Business Systems Specialist Test #01 (Established 02/27/18) Commercial Diver (Established 02/21/18) Public Affairs Assistant Test #01 (Established 03/02/18) Refuse Operator Test #10 (Established 03/02/18) Special Services Officer Test #24 (Established 02/28/18) Systems Support Specialist Test #04 (Established 03/02/18) Systems Support Specialist - Help Desk Lead Test #04 (Established 03/02/18) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 3. 18-050CS Recommendation to receive and file bulletin(s): Environmental Specialist Associate Fire Engineer Public Safety Dispatcher - Lateral Public Safety Dispatcher - NTN Exam Public Safety Dispatcher - Post Waiver A motion was made to approve recommendation on the Consent Calendar. 4. 18-051CS Recommendation to receive and file retirement(s): Peniamin Chavdarian/Senior Electrical Engineer/Harbor (15 yrs., 6 mos.) Greg McMullen/Police Officer/Police (25 yrs., 1 mo.) Beverly Nieves/Personnel Analyst III-Confidential/Human Resources (30 yrs., 2 mos.) On behalf of the Civil Service Commission, Executive Director and Secretary Kandice Taylor-Sherwood presented a Certificate of Appreciation to Detective Greg McMullen, for 25 years, 1 month of distinguished and exemplary service to the City of Long Beach. Lieutenant Joe Gaynor, of the Investigations Bureau, Detective Division, spoke on behalf of the Police Department, to recognize and highlight Detective McMullen’s career with the Long Beach Police Department and United States Secret Service. The Commission congratulated Detective McMullen on his retirement. A motion was made to approve recommendation on the Consent Calendar. Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 5. 18-052CS Recommendation to receive and file resignation(s): Joshua Tatman/Senior Surveyor/Harbor (3 yrs., 5 mos.) Corina Moreno/Permit Technician II/Development Services (2 yrs., 2 mos.) Albert Cervantes/Police Officer/Police (8 mos., 30 days) Michael Drew/Water Treatment Operator II/Water (1 yr., 10 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 18-053CS Recommendation to approve transfer(s): Claudia Chilin/Clerk Typist III/Police to Clerk Typist III/Public Works A motion was made to approve recommendation on the Consent Calendar. 7. 18-054CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) ASSISTANT ADMINISTRATIVE ANALYST (E03AN-17) (8/04/2017) - 1 month ENVIRONMENTAL HEALTH SPECIALIST (G43AN-17) TEST #01 (7/20/2017) - 1 month MAINTENANCE ASSISTANT (JA3AN-17) TEST #01 (3/28/2017) PETROLEUM ENGINEERING ASSOCIATE (K37AN-17) TEST #01 (3/17/2017) PROJECT BUDGET ANALYST (NL3AN-17) TEST #02 (9/12/2017) TERMINAL SERVICES REPRESENTATIVE (N43AN-17) TEST #01 (9/28/2017) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-055CS RECOMMENDATION FOR A TEMPORARY CHANGE IN CIVIL SERVICE MEETING DATE(S) Staff report prepared by Kandice Taylor-Sherwood, Executive Director, Civil Service Due to the Civil Service Commission meeting of Wednesday, April 18, 2018, coinciding with the Southern California Public Management Association - Human Resources (SCPMA-HR) Annual Conference, which Civil Service personnel are scheduled to attend, it is recommended that the Civil Service Commission meetings for April 2018, be changed from April 4, 2018, and April 18, 2018, to just one meeting for the month, to be held on Wednesday, April 11, 2018. Ms. Taylor-Sherwood briefed the Commission on this request. It was moved that the regularly scheduled Civil Service Commission meetings for April 2018 (April 4, 2018, and April 18, 2018) be changed to just one meeting for the month, to be held on Wednesday, April 11, 2018, and that a contingent meeting of April 25, 2018, be scheduled in the event a city department has an urgent request that cannot wait for approval until the Commission meeting of May 2, 2018. The meeting of April 25, 2018, can be cancelled if it is deemed unnecessary. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Taylor-Sherwood spoke on behalf of Deputy Director and Recruitment & Selection Division Manager Crystal Slaten. Ms. Taylor-Sherwood thanked Vaniah De Rojas, Economic Development Administrative Officer, for connecting Workforce Development to Civil Service to determine if interns can be assigned to Civil Service on a year-round basis. Shellie Goings, Personnel Analyst, provided the Commission with an update on research projects the CSULB interns have chosen as part of their practicum. Maria Macias, Personnel Assistant, will be attending LBUSD Career Day on Thursday, March 8, 2018. Kris Ramos, Assistant Administrative Analyst, is managing the Police Recruit application and testing process; deadline to file has been extended to March 16, 2018. Special Projects Ms. McDonald advised that Sharon Hamilton, Special Projects Division Webmaster, has updated the Civil Service website with a new tab which connects to current eligible lists. Keion Bryant, Administrative Analyst-NC, will be job shadowing at Long Beach TV, providing an excellent opportunity to enhance his expertise in videography, and build on his technology degree. Ms. McDonald is working with Sofia Style, FUSE Executive Fellow on the Hire Smart On-Line Workflow model. After a presentation is given to the Assistant City Manager, results of the project will be shared with the Commission. Administration Support Services Ms. Alamo updated the Commission on the Alternate Certification project, and will be creating a procedures manual for future reference. She also updated the Commission on the 2016 open requisition project. Ms. Alamo will be attending the FY19 budget kick-off meeting later this morning, during which Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM she will be provided targeted budgets to prepare, in anticipation of expected deficits for 2019. Executive Director’s Report Ms. Taylor-Sherwood acknowledged staff for their efforts to address work backlog, document policies and procedures, and continually look for opportunities to learn and create workflow efficiencies. UNFINISHED BUSINESS President Arias asked for an update from subcommittee members. Commissioner McGilton-McGlamery advised that the Experience Credit Subcommittee will be meeting on Thursday, March 22, 2018. NEW BUSINESS Commissioner McGilton-McGlamery commended Civil Service staff for their hard work, dedication, and continous efforts to enhance Civil Service processes and operations. COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-056CS CLOSED SESSION - Executive Director’s Performance Evaluation; Public Employee Discipline/Dismissal/Release (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) President Arias announced before going into the Closed Session, that she wanted to ensure there was no misunderstanding regarding the purpose of the session. President Arias then moved to strike the heading: Public Employee Discipline/Dismissal/Release, from the Closed Session, clarifying that the Commission will not be discussing that topic. A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve the recommendation to strike the heading: Public Employee Discipline/Dismissal/Release from the Closed Session. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry ADJOURNMENT After the Commission returned from the Closed Session, President Arias adjourned the meeting at 9:26 a.m. HEARING - 11-S-1617 Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 7, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10