Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:02 a.m. FLAG SALUTE President Arias asked Vice-President Smith Watts to lead the Pledge of Allegiance. President Arias announced that Vice-President Smith Watts is a recipient of Mayor Robert Garcia’s Go Long Beach award. Vice-President Smith Watts received the acknowledgement for her involvement in numerous community organizations and activities, and for her dedication and commitment to the City of Long Beach. Mayor Garcia's 8th annual Go Long Beach Awards event was held on Friday, March 16, 2018. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn Present: M. Smith Watts and Phyllis Arias Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer An Lan Pham, Assistant Administrative Analyst Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Carmelita Underwood, Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Sandy Witz, Assistant Director of Human Resources, Harbor Glendy Martinez, Personnel Analyst, Human Resources Paula Gallegos, Personnel Administrator, Police Department Eileen Hunter, Administrative Analyst, Library Mike Lektorich, Executive Assistant, Library COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-057CS Recommendation to approve minutes: Regular Meeting of March 7, 2018 A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias CONSENT CALENDAR (2 - 6): Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Passed the Consent Calendar A motion was made by Commissioner Perry, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items, except for Item #6, which was withdrawn. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias 2. 18-058CS Recommendation to approve examination results: Accountant (Established 03/09/18) Ambulance Operator (Established 03/14/18) Business Systems Specialist Test #02 (Established 03/13/18) Combination Building Inspector Test #05 (Established 03/16/18) Engineering Technician (Established 03/08/18) Motor Sweeper Operator (Established 03/15/18) Payroll/Personnel Assistant (Established 03/14/18) Registered Nurse Test #03 (Established 03/12/18) Senior Accountant (Established 03/15/18) Senior Equipment Operator - Backhoe & Bulldozer (Established 03/09/18) Senior Equipment Operator - Backhoe (Established 03/09/18) Senior Equipment Operator - Bulldozer (Established 03/09/18) Surveyor (Established 03/06/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-059CS Recommendation to receive and file bulletin(s): Office Services Assistant Port Financial Analyst A motion was made to approve recommendation on the Consent Calendar. Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-060CS Recommendation to receive and file retirement(s): Brett Bush/Principal Building Inspector/Development Services (29 yrs., 8 mos.) Robert Coffey/Gas Maintenance Supervisor I/Gas and Oil (28 yrs., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 18-061CS Recommendation to receive and file resignation(s): Jennifer Farinas/Port Planner III/Harbor (7 yrs., 6 mos.) Kristen Fields/Customer Service Representative II/Police (1 yr., 7 mos.) Cesar Tovar/Maintenance Assistant III/Parks, Recreation and Marine (8 yrs., 10 mos.) Tyler Lan/Senior Equipment Operator/Water (15 yrs., 11 mos.) Hayden Beckman/Environmental Specialist Assistant/Harbor (2 yrs., 2 mos.) Maher Harb/Public Health Nutritionist I/Health and Human Services (6 mos., 20 days) James Fernandez/Police Officer/Police (8 mos., 27 days) Michelle Stewart/Port Planner II/Harbor (2 yrs., 7 mos.) Jonathan Boscarino/Ambulance Operator/Fire (2 yrs., 6 mos.) Matthew Mak/Police Recruit/Police (21 days) Frank McCoy III/Police Recruit/Police (21 days) Larry McCraw/Recreation Assistant/Parks, Recreation and Marine (29 yrs., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 6. 18-062CS Recommendation to approve reschedule for hearing(s): Disability Retirement Appeal 07-DR-1617, Suggested Date June 21, 2018 President Arias announced that Agenda Item #6 - Recommendation to approve reschedule for hearing(s), would be removed from the Agenda, explaining that once a Disability Retirement (DR) appeal hearing is initially scheduled, it does not need to be placed back on the Consent Calendar when a continuance is requested and the hearing is rescheduled. A motion was made by Commissioner Hicks, seconded by Commissioner Perry, to remove Item #6 from the Consent Calendar. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias REGULAR AGENDA 7. 18-063CS RECOMMENDATION FOR EXTENSION OF PROVISIONAL APPOINTMENT - Roger Estrada, Office Services Assistant III Communication from Glenda Williams, Director, Department of Library Services Ms. Taylor-Sherwood briefed the Commission on this request. The Department of Library Services requested an extension of the provisional appointment of Mr. Roger Estrada, Office Services Assistant III, for an additional 400 hours. Michael Lektorich, Executive Assistant, Department of Library Services, was present to answer any questions from the Commission. A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias 8. 18-064CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Christopher King, General Maintenance Supervisor II Communication from Stephen Scott, Interim Director, Department of Parks, Recreation and Marine Ms. Taylor-Sherwood advised the Commission that the Department of Parks, Recreation and Marine asked to withdraw this item from the Agenda. This CS-Agenda Item was withdrawn. 9. 18-065CS RECOMMENDATION TO DISCUSS THE CIVIL SERVICE COMMISSION’S SCHEDULING OF EMPLOYEE APPEAL HEARINGS Communication from Wendell Phillips, General Counsel, Association of Long Beach Employees (ALBE) President Arias announced that Mr. Wendell Phillips, General Counsel for the Association of Long Beach Employees (ALBE), submitted correspondence to the Commission, requesting that his communication on behalf of ALBE-represented employees be agendized. As there were no ALBE representatives present at the Commission meeting to speak on the matter, the consensus of the Commission was to remove Agenda Item #9 from the calendar. Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten updated the Commission on recent, and upcoming recruiting events. On Friday, March 23, 2018, Ms. Slaten and Ms. Stephanie Correa will be attending Jordan High School’s 3rd annual Career Day Expo. Ms. Slaten and Ms. Sheree Valdoria recently met with the Dean of the DeVry University Long Beach Campus, to develop a partnership with students and encourage them to apply for positions with the City of Long Beach. On Saturday, March 24, 2018, Ms. Shellie Goings and Fire Department personnel will be attending the California Firefighter Joint Apprenticeship Committee (Cal-JAC) Career Expo, to encourage Fire Science graduates to apply for LBFD’s Fire Recruit position. Ms. Slaten thanked Ms. Taylor-Sherwood, Ms. Valdoria, and Ms. Carolyn Pen for their assistance in evaluating processes, and updating forms and templates. Analysts will begin using the revised forms to submit requests to the Commission for review and consideration. Special Projects Ms. McDonald advised that the Special Projects Division recently completed a Classification Specification audit. The audit was necessary as Civil Service became aware of a classification title change that had not been presented to the Commission for approval. Mr. Keion Bryant compared classification titles from Salary Resolution 2013, to the current Resolution, to identify any classification titles that may have changed. Mr. Bryant confirmed that only one classification title had changed. Ms. McDonald advised that Human Resources will be submitting a formal request to the Commission to adopt the new classification title, and she thanked Mr. Bryant for his efforts in completing the audit. Administration Support Services Ms. Alamo advised that Administration Support Services staff attended LB COAST overview training of ERP (Enterprise Resource Planning), the new Financial Management and Human Resources system that will replace the city’s current system. Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Ms. Alamo also provided the Commission with an update on the Civil Service budget for FY19. Ms. Alamo, Ms. Taylor-Sherwood, and the Commission engaged in discussion regarding potential impacts to Civil Service Department services and personnel. Executive Director’s Report Ms. Taylor-Sherwood announced that Civil Service will be presenting an informational overview of the Performance Management Pilot Study. The overview and kick-off will be held at Harbor Department Headquarters on Thursday, March 29, 2018. Ms. Taylor-Sherwood extended an invitation to anyone who is interested in seeing the pilot project, to attend any of the two-hour training sessions which will conducted throughout the day on March 29th. After a feedback period, estimated to conclude in June 2018, Civil Service will make improvements and determine what the final Classified Performance Evaluation form will look like and how city departments will implement it. Ms. Taylor-Sherwood updated the Commission on the three CSULB interns who are working on directed project assignments and are assisting Analysts with Public Works and Water Department exams. Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM UNFINISHED BUSINESS As a reminder, during the Civil Service Commission meeting on Wednesday, March 7, 2018, it was moved that the regularly scheduled meetings for April 2018 (April 4, 2018, and April 18, 2018), be changed to just one meeting for the month, to be held on Wednesday, April 11, 2018. This change was requested in order for Civil Service personnel to attend the Southern California Public Management Association - Human Resources (SCPMA-HR) annual conference on April 18, 2018. A contingent meeting for April 25, 2018, is tentatively scheduled in the event that a city department has an urgent request that cannot wait for approval until the next regularly scheduled Commission meeting on May 2, 2018. The meeting of April 25, 2018, can be cancelled if it is deemed unnecessary. The motion carried, and the Civil Service Commission meeting schedule for April 2018 will be: April 11, 2018 April 25, 2018 - (Contingent on need; will be cancelled if deemed unnecessary). NEW BUSINESS Commissioner Hicks asked Ms. Taylor-Sherwood to check on the status of the Special Services Officer classification. Ms. Taylor-Sherwood confirmed that she would and will report her findings at a future meeting. President Arias asked for an update on subcommittees, and Commissioner Perry advised that the Experience Credit Subcommittee is scheduled to meet on Thursday, March 22, 2018. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias adjourned the meeting at 8:25 a.m. HEARING – 22-D-1617 Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, MARCH 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11