Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:05 a.m. FLAG SALUTE President Arias asked Mr. Scott Wheeler, recently retired City of Long Beach Gas Pipeline Welder/Layout Fitter for the Department of Energy Resources, to lead the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Present: Watts and Phyllis Arias Commissioners Robin Perry Absent: Page 1 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Carmelita Underwood, Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Bob Dowell, Director, Energy Resources Nathan Lynch, Superintendent, Pipeline Maintenance Division, Energy Resources Sheryl Bender, Superintendent of Personnel and Training, Parks, Recreation and Marine Sandy Witz, Assistant Director of Human Resources, Harbor David Espinoza, Administrative Analyst / Senior Human Resources Business Partner, Harbor COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-066CS Recommendation to approve minutes: Regular Meeting of March 21, 2018 Dismissal Hearing 14-D-1617 Minutes of August 9, 16, & 23, 2017 Dismissal Hearing 15-D-1617 Minutes of August 9, 16, & 23, 2017 A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to approve recommendation to approve the Regular Meeting minutes of March 21, 2018. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Page 2 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Absent: 1 - Robin Perry A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation to approve Dismissal Hearing 14-D-1617 minutes of August 9, 16, & 23, 2017. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation to approve Dismissal Hearing 15-D-1617 minutes of August 9, 16, & 23, 2017. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry CONSENT CALENDAR (2 – 7): Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry Page 3 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 2. 18-067CS Recommendation to approve examination results: Combination Building Inspector Test #06 (Established 03/30/18) Environmental Specialist Associate Test #01 (Established 04/05/18) Gas Distribution Supervisor (Established 03/30/18) Personnel Analyst (Established 03/30/18) Plan Checker - Electrical Test #01 (Established 03/29/18) Plan Checker - Electrical Test #02 (Established 04/05/18) Police Officer - Lateral Test #15 (Established 03/22/18) Principal Construction Inspector (Established 03/30/18) Public Health Nurse Test #05 (Established 03/30/18) Refuse Operator Test #11 (Established 04/03/18) Special Services Officer Test #25 (Established 03/28/18) Systems Support Specialist Test #05 (Established 03/30/18) Systems Support Specialist - Help Desk Lead Test #05 (Established 03/30/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-068CS Recommendation to receive and file bulletin(s): Electrician Microbiologist I-III Street Maintenance Supervisor I-II A motion was made to approve recommendation on the Consent Calendar. Page 4 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-069CS Recommendation to receive and file retirement(s): Norma Brown/Nutrition Aide I/Health and Human Services (23 yrs., 2 mos.) Scott Wheeler/Gas Pipeline Welder/Layout Fitter/Gas and Oil (32 yrs., 7 mos.) Kevin Hughes/Combination Building Inspector/Development Services (10 yrs., 7 mos.) Evana Gendron/Business Systems Specialist IV/Water (8 yrs., 2 mos.) Regina Savage/Motor Sweeper Operator/Public Works (24 yrs., 1 mo.) Michael Gardinier/Police Officer/Police (22 yrs., 7 mos.) On behalf of the Civil Service Commission, Executive Director and Secretary Kandice Taylor-Sherwood presented a Certificate of Appreciation to Gas Pipeline Welder/Layout Fitter, Scott Wheeler, for 32 years, 7 months of distinguished and exemplary service to the City of Long Beach. Bob Dowell, Director of Energy Resources, and Nathan Lynch, Superintendent of the Pipeline Maintenance Division spoke on behalf of the Department of Energy Resources, to recognize and highlight Mr. Wheeler’s career with the City of Long Beach. Wendell Phillips, General Counsel for the Association of Long Beach Employees (ALBE), acknowledged the contributions Mr. Wheeler made to the City of Long Beach while in his position with the Department of Energy Resources, and as a member of ALBE. The Commission congratulated Mr. Wheeler on his retirement. A motion was made to approve recommendation on the Consent Calendar. Page 5 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 5. 18-070CS Recommendation to receive and file resignation(s): Sabrina Gallardo/Permit Technician I/Development Services (2 yrs., 6 mos.) Lasalle Jones/Police Recruit/Police (21 days) Fernando Rios/Police Recruit/Police (20 days) Andrew Ahumada/Refuse Operator I/Public Works (1 yr., 10 mos.) Miguel Orozco/Police Recruit/Police (24 days) Angel Barragan/Police Recruit/Police (1 mo.) Christian Ramirez/Police Recruit/Police (1 mo., 3 days) Stephen Rawski/Police Officer/Police (10 mos., 2 days) Corey Feenstra/Police Recruit/Police (1 mo., 8 days) A motion was made to approve recommendation on the Consent Calendar. 6. 18-071CS Recommendation to receive and file withdrawal of appeal: Suspension Appeal 11-S-1617 A motion was made to approve recommendation on the Consent Calendar. Page 6 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 7. 18-072CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director ASSISTANT ADMINISTRATIVE ANALYST (E03AN-17) (8/4/2017) - 1 month CAPITAL PROJECTS COORDINATOR (EC6AN-17) TEST #01 (10/5/2017) CAPITAL PROJECTS COORDINATOR (EC6AN-17) TEST #02 (10/13/2017) CLERK TYPIST (D04AN-18) TEST #01 (10/25/2017) MARINE SAFETY OFFICER (H14NN-17) TEST #01 (4/18/2017) POLICE RECRUIT (F63NN-17F) TEST #01 (10/13/2017) PUBLIC HEALTH NURSE (G19NN-18) TEST #01 (10/20/2017) PUBLIC HEALTH NUTRITIONIST (G21AN-18) TEST #01 (10/25/2017) TERMINAL SERVICES REPRESENTATIVE (N43AN-17) TEST #02 (10/13/2017) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 7 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 8. 18-073CS RECOMMENDATION FOR PROVISIONAL RECRUITMENT - Port Planner Communication from Stacey Lewis, Director of Human Resources, Harbor Ms. Taylor-Sherwood briefed the Commission on this request, advising that the form and process by which City Departments request Provisionals has been updated. Sandy Witz, Assistant Director of Human Resources for the Harbor Department was present to answer questions from the Commission. President Arias clarified that during the January 2018 subcommittee meeting, Provisional Recruitments were identified as one of the item requests recommended for process streamlining. A discussion ensued with Ms. Taylor-Sherwood, Ms. Slaten, Ms. Witz, President Arias, Commissioner Hicks, Ms. McDonald, and Vice-President Smith Watts. The request was ultimately approved. A motion was made by President Arias, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry Page 8 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-074CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Christopher King, General Maintenance Supervisor II Communication from Stephen Scott, Interim Director, Parks, Recreation and Marine Ms. Taylor-Sherwood briefed the Commission on this request. Sheryl Bender, Superintendent of Personnel and Training, Department of Parks, Recreation and Marine was present to answer questions from the Commission. Vice-President Smith Watts was excused during the discussion of this matter and therefore did not cast a vote on this Agenda Item. A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Yes: 3 - Charles Hicks, Rick McGilton-McGlamery and Phyllis Arias Excused: 1 - Carolyn M. Smith Watts Absent: 1 - Robin Perry 10. 18-075CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Rodney Alcaraz, Special Services Officer III-Armed Communication from Stacey Lewis, Director of Human Resources, Harbor Ms. Taylor-Sherwood briefed the Commission on this request. David Espinoza, Administrative Analyst / Senior Human Resources Business Partner, Harbor Department was present to answer questions from the Commission. A discussion ensued with President Arias, Mr. Espinoza, and Commissioner McGilton-McGlamery. The request was ultimately approved. A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation. The motion carried by the following vote: Page 9 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry 11. 18-076CS ELECTION FOR COMMISSION OFFICERS A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation to nominate Phyllis Arias for the office of President for another one-year term. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry A motion was made by Commissioner McGilton-McGlamery, seconded by Commissioner Hicks, to approve recommendation to nominate Carolyn Smith Watts for the office of Vice President for another one-year term. The motion carried by the following vote: Yes: 4 - Charles Hicks, Rick McGilton-McGlamery, Carolyn M. Smith Watts and Phyllis Arias Absent: 1 - Robin Perry Page 10 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten invited the Commission to attend the Cambodian New Year celebration at El Dorado Park on Saturday, April 21st. Police and Fire personnel will be in attendance again this year, as they were in 2017. Ms. Slaten participated in the Port of Long Beach Summer High School Internship interview panel on Friday, April 13th. High school juniors and seniors interested in working for the Harbor and other city departments were interviewed. The Civil Service Department anticipates accepting one student for the Summer Internship program. On Friday, April 13th, the Office of the City Auditor and CSULB hosted a tour at City Hall for CSULB finance students, to showcase finance-related positions with the City of Long Beach. Ms. Slaten was encouraged to see students showing a true interest in applying for city positions. Ms. Slaten advised that the Civil Service Department has a current vacancy for a Personnel Analyst position. Montage interviews of applicants will be conducted on Monday, April 16th. Ms. Slaten announced that Ms. An Lan Pham, Assistant Administrative Analyst, is getting married on April 15th. The Commission congratulated Ms. Pham on her impending wedding. Special Projects Ms. McDonald congratulated President Arias and Vice-President Smith Watts on their reappointments as President and Vice-President to the Civil Service Commission for another one-year term. Ms. McDonald advised the Pilot Program for Performance Management kicked off on March 29th, and was well attended by personnel from nine city departments. Another training session is scheduled for Thursday, April 12th. Ms. McDonald advised that Keion Bryant is continuing to update the Civil Service website. Commissioner McGilton-McGlamery thanked Mr. Bryant for his hard work and dedication. Administration Support Services Ms. Alamo advised the Commission that budget scenarios for Civil Service FY19 operations Page 11 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM were submitted to the Financial Management Department for review. Ms. Alamo updated the Commission on the anticipated implementation of the Tyler Munis financial system. President Arias inquired as to when Civil Service might receive feedback regarding FY19 budget scenarios. Ms. Alamo will continue to monitor the situation and update the Commission. Executive Director’s Report Ms. Taylor-Sherwood acknowledged Leadership Long Beach for receiving a Key to the City during the City Council meeting on Tuesday, April 3, 2018. Ms. Taylor-Sherwood also acknowledged Vice-President Smith Watts for her participation and being highlighted in the Leadership Long Beach video presentation which was played during the meeting. Ms. Taylor-Sherwood announced the first session of the Executive Program of Leadership Long Beach just kicked off. Sandy Witz, Assistant Director of Human Resources for the Harbor Department is assisting with the program. Ms. Taylor-Sherwood acknowledged the Special Projects Division Team of Ms. McDonald, Sharon Hamilton, and Keion Bryant for their hard work, dedication, and expertise in producing excellent product and results for the recent Performance Management Pilot Project. Ms. Taylor-Sherwood is looking forward to automating the Employee Performance Evaluation process. Ms. Taylor-Sherwood congratulated Ms. Pham on her impending wedding and her extraordinary efforts to elevate Civil Service via social media. Ms. Taylor-Sherwood asked Ms. Pham to provide the Commission with an overview of recent updates. In addition to her primary responsibilities as an Assistant Administrative Analyst in the Recruitment and Selection Division, Ms. Pham began updating Civil Service social media in December 2017, focusing on Twitter, Facebook, and Instagram. In four short months, Ms. Pham has increased the Civil Service Instagram account with 400 new followers. Ms. Pham has also included LinkedIn users. She has elevated the profile of Civil Service by giving its social media a fresh new look, and rebranding it by including career tips, and personal and professional growth tips, in addition to information about current and upcoming job postings. Ms. Pham advised that the Civil Service Department has received excellent feedback from social media users. Ms. Taylor-Sherwood is a board member of the Western Region International Public Page 12 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Management Association for Human Resources (WRIPMA-HR). She will be presenting at the 2018 Western Region Conference in Sacramento from April 25th to 27th. UNFINISHED BUSINESS President Arias asked for subcommittee updates. Commissioner McGilton-McGlamery advised that the Experience Credit subcommittee met recently, and Commissioner Perry will prepare a report of their findings and recommendations, to be submitted at a future meeting. NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Mr. Wendell Phillips, General Counsel for the Association of Long Beach Employees (ALBE) addressed the Commission regarding two issues, both occurring in the Department of Public Works. One issue involves employees working out of their classification; the second involves the assignment of overtime. Mr. Phillips advised he will submit a formal letter to the Commission on these matters. Ms. McDonald thanked Sharon Hamilton, Keion Bryant and Sandy Witz for their assistance with the Performance Management Pilot Project kickoff. In addition to the nine city departments that participated during the March 29th session, representatives from two unions also participated in the pilot project; the IAM and the POA. 12. 18-077CS CLOSED SESSION - Executive Director’s Performance Evaluation; (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) President Arias recessed the Commission to a Closed Session. Page 13 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias adjourned the meeting at 9:50 a.m. NO HEARING Page 14 of 15 CITY OF LONG BEACH WEDNESDAY, APRIL 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 15 of 15