Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES FLAG SALUTE President Arias asked Rose Katsuki to lead the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn Present: M. Smith Watts and Phyllis O. Arias Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Russ Ficker, Personnel Officer, Department of Public Works Sandra Aguilar, Personnel Officer, Department of Energy Resources Glendy Martinez, Personnel Analyst, Human Resources COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 1. 18-078CS Recommendation to approve minutes: Regular Meeting of April 11, 2018 Suspension Hearing 02-S-1718 Minutes of February 28, 2018 A motion was made by Vice President Smith Watts, seconded by Commissioner McGilton-McGlamery, to approve recommendation to approve the Regular Meeting Minutes of April 11, 2018. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias A motion was made by Commissioner McGilton-McGlamery, seconded by Vice President Smith Watts, to approve recommendation to approve the Suspension Hearing 02-S-1718 Minutes of February 28, 2018. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias CONSENT CALENDAR (2 - 7): Passed the Consent Calendar A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias 2. 18-079CS Recommendation to approve examination results: Environmental Specialist Associate Test #02 (Established 04/12/18) Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Police Recruit Test #01 (Established 04/12/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-080CS Recommendation to receive and file bulletin(s): Gas Pipeline Welder/Layout Fitter Traffic Engineering Associate I-II Traffic Painter A motion was made to approve recommendation on the Consent Calendar. 4. 18-081CS Recommendation to receive and file retirement(s): Gisela Bascon/Clerk Typist III/Police (16 yrs., 2 mos.) Christopher Morgan/Police Lieutenant/Police (25 yrs., 2 mos.) Thomas Brown/Police Officer/Police (28 yrs., 9 mos.) Ernest Williams/Refuse Supervisor/Public Works (31 yrs., 2 mos.) Gail Held/Parking Control Checker I/Public Works (31 yrs., 2 mos.) Tammy Masten/Aquatics Supervisor I/Parks, Recreation and Marine (36 yrs., 10 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 18-082CS Recommendation to receive and file disability retirement(s): Roque Foster/Police Officer/Police (21 yrs., 6 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 18-083CS Recommendation to receive and file resignation(s): Darochee Jones/Refuse Operator I/Public Works (8 yrs., 8 mos.) James Evans/Garage Service Attendant I/Public Works (1 yr., 5 mos.) Oswaldo Aragon/Garage Service Attendant I/Public Works (11 mos., Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 14 days) David Trannam/Police Recruit/Police (1 mo., 14 days) Joie Harvey/Administrative Analyst II/Financial Management (4 mos., 4 days) Dylan Feringa/Special Services Officer III-Armed/Police (2 mos., 24 days) Edwin Pasache/Combination Building Inspector/Development Services (8 mos., 18 days) Andrew Pollard/Assistant Administrative Analyst I/Development Services (1 yr., 11 mos.) Leigh Behrens/Recycling Specialist II/Public Works (3 yrs., 4 mos.) A motion was made to approve recommendation on the Consent Calendar. 7. 18-084CS Recommendation to approve schedule for hearing(s): Suspension Appeal 06-S-1617, Suggested Date April 25, 2018 Suspension Appeal 01-S-1718, Suggested Date May 9, 2018 Dismissal Appeal 30-D-1617, Suggested Dates June 6 & 13, 2018 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 8. 18-085CS RECOMMENDATION FOR PROVISIONAL RECRUITMENT - Safety Specialist I, Public Works Communication from Russ Ficker, Personnel Officer, Department of Public Works Ms. Slaten briefed the Commission on this request. President Arias complimented the Department of Public Works for how clearly their request was articulated on the Provisional Request form. Russ Ficker, Personnel Officer for the Department of Public Works explained the Department’s need for the provisional recruitment. Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Perry, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias 9. 18-086CS RECOMMENDATION TO EXTEND ARTICLE VIII, SECTION 115(3) OF THE CIVIL SERVICE RULES AND REGULATIONS Staff report prepared by Kandice Taylor-Sherwood, Executive Director Ms. Slaten briefed the Commission on this request. A motion was made by Vice President Smith Watts, seconded by Commissioner Hicks, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection As today, Wednesday, April 25, 2018, is Administrative Professionals Day, Ms. Slaten asked all Civil Service Department Administrative Professionals to stand and be recognized by the Commission for their hard work and dedication to the Department. Ms. Slaten advised that Recruitment and Selection Division staff attended the Cambodian New Year Festival on Saturday, April 21st, at El Dorado Park. Ms. Slaten estimates that the testing process for Police Sergeant and Police Lieutenant may begin again before the end of this year, several months sooner than initially anticipated. Ms. Slaten advised that Civil Service hopes to fill the vacant Personnel Analyst position in the Recruitment and Selection Division in the very near future. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Special Projects Ms. McDonald updated the Commission on the status of the NEOGOV Performance Management study, advising that 35 people attended the first training session. The next phase of the study will commence next month with participants completing ratings in the system. Ms. McDonald created templates for departments to use for their online requisition workflow. Sofia Style, FUSE Executive Fellow, will also use the templates to streamline and identify efficiencies with the requisition process. Administration Support Services No updates as Ms. Alamo was attending an off-site training course today. Executive Director’s Report No report as Ms. Taylor-Sherwood is a board member of WRIPMA and is presenting at the annual WRIPMA conference in Sacramento this week. Ms. Slaten advised that the CSULB interns will be completing their practicum projects in early May. The Department is researching the possibility of extending the interns time in the Civil Service Department if additional funding becomes available through the original funding Departments; Public Works and the Water Department. UNFINISHED BUSINESS NEW BUSINESS President Arias cordially invited everyone to attend a reception next Wednesday, May 2, 2018, immediately after the Civil Service Commission meeting, to honor Commissioners Charles Hicks, Jr., Ricky McGilton-McGlamery, and Robin Perry. The reception will be held in the Civil Service Training Room. President Arias announced that Commissioners Hicks, Jr., McGilton-McGlamery, and Perry will be leaving the Civil Service Commission. She thanked them for their dedication, professionalism, and extraordinary service to the City of Long Beach, its employees and the Civil Service Commission. Their commitment and expertise is deeply appreciated and will be greatly missed. President Arias commented on a meeting that she, Ms. Taylor-Sherwood, and Mr. Wendell Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phillips, General Counsel to the Association of Long Beach Employees (ALBE), had recently regarding the scheduling of hearings. A discussion followed between the Commissioners and Gary Anderson, Advising Counsel to the Commission. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 10. 18-087CS CLOSED SESSION - Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) At 8:25 a.m., President Arias recessed the Commission to a Closed Session. Upon returning from the Closed Session, President Arias announced the Commission's decision regarding Ms. Taylor-Sherwood's Annual Performance Evaluation. A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve recommendation to approve a 3% merit increase for the Executive Director, effective May 1, 2018, and includes an option for payout of up to 40 hours of unused executive leave prior to the end of each calendar year. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis O. Arias ADJOURNMENT President Arias adjourned the meeting at 8:43 a.m. HEARING – (06-S-1617) Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, APRIL 25, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 8 of 8