Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Susana Gonzalez Edmond, Commissioner Carolyn M. Smith Watts, Vice President Megan Kerr, Commissioner Heather Morrison, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:04 a.m. FLAG SALUTE President Arias asked Commissioner Megan Kerr to lead the Pledge of Allegiance. President Arias requested a moment of silence in honor and memory of Long Beach Fire Captain David Rosa, who was killed in the line of duty on June 25, 2018, while responding to a report of a fire and explosion. ROLL CALL President Arias welcomed the three new Civil Service Commissioners, and asked them to introduce themselves. Commissioner Susana Gonzalez Edmond, Commissioner Heather Morrison, and Commissioner Megan Kerr gave a brief biography of themselves and are looking forward to contributing to the Commission and serving the community. Commissioners Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Present: Carolyn M. Smith Watts and Phyllis O. Arias Page 1 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Special Projects Officer Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Carmelita Underwood, Administrative Analyst-NC Sharon Hamilton, Administrative Aide Keion Bryant, Sr., Administrative Analyst-NC Karen Hernandez, Port of Long Beach 2018 Summer High School Intern Gary Anderson, Principal Deputy City Attorney Michael Goldschmidt, Administrative Officer, Development Services Robert Belcher, Emergency Number Professional (ENP), and Communications Center Officer, Disaster Preparedness and Emergency Communications Vaniah De Rojas, Administrative Officer, Economic Development Department Sandy Witz, Assistant Director of Human Resources, Harbor Glendy Martinez, Personnel Analyst, Human Resources Ayisha Thompson, Personnel Analyst, Human Resources David Poss, Lieutenant, Police Department Erik Hooker, Sergeant, Police Department Paula Gallegos, Personnel Administrator, Police Department Russ Ficker, Personnel Services Officer, Public Works Sofia Style, FUSE Executive Fellow, Office of the City Manager Teresa McGinity, Attorney at Law, Law Offices of Hanna Brophy Richard Suarez, Grand Lodge Representative, International Association of Machinists and Aerospace Workers (IAM) Martin Arroyo, Sergeant, Police, Jail Division, City Hall Security COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Page 2 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 1. 18-125CS Recommendation to approve minutes: Regular Meeting of June 20, 2018 Dismissal Hearing 22-D-1617 Minutes of February 21, March 14, 21 & 28, and April 4, 2018 A motion was made by Vice President Smith Watts, seconded by Commissioner Kerr, to approve the Regular Meeting minutes of June 20, 2018. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias A motion was made by Vice President Smith Watts, seconded by Commissioner Kerr, to approve the Dismissal Hearing 22-D-1617 Minutes of February 21, March 14, 21 & 28, and April 4, 2018. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias CONSENT CALENDAR (2 - 9) Passed the Consent Calendar A motion was made by Vice President Smith Watts, seconded by Commissioner Kerr, to approve the Consent Calendar with the clarification noted under Agenda Item #5 wherein one employee rescinded his resignation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Page 3 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 2. 18-126CS Recommendation to approve examination results: Gas Pipeline Welder/Layout Fitter Test #02 (Established 06/18/18) Gas Pipeline Welder/Layout Fitter Test #03 (Established 06/27/18) Laboratory Assistant Test #01 (Established 06/20/18) Petroleum Engineer Test #02 (Established 07/05/18) Planner Test #01 (Established 06/21/18) Port Planner Test #01 (Established 06/20/18) Public Safety Dispatcher - Lateral Test #01 (Established 06/27/18) Registered Nurse Test #05 (Established 06/27/18) Storekeeper (Established 06/20/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-127CS Recommendation to receive and file bulletin(s): Fingerprint Classifier Housing Aide Housing Specialist Police Recruit Port Security System Operator I-III Refuse Supervisor Senior Mechanical Engineer A motion was made to approve recommendation on the Consent Calendar. Page 4 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 4. 18-128CS Recommendation to receive and file retirement(s): Bradley Johnson/Police Sergeant/Police (24 yrs., 3 mos.) Russell Moss/Police Officer/Police (26 yrs., 6 mos.) Sandi Steinmetz/Police Officer/Police (22 yrs., 4 mos.) Juanito Romano/Maintenance Assistant II/Airport (14 yrs., 6 mos.) April Turnbull/Administrative Analyst III/Airport (34 yrs., 9 mos.) Chuck Horton/Offset Press Operator II/Technology and Innovation (18 yrs., 11 mos.) Jorge Donato/Maintenance Assistant III/Parks, Recreation and Marine (29 yrs., 4 mos.) Susan Ettinger/Park Naturalist/Parks, Recreation and Marine (11 yrs., 2 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 5 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 5. 18-129CS Recommendation to receive and file resignation(s): Erik Larsen/Garage Service Attendant I/Public Works (1 yr., 7 mos.) Christian Perez/Civil Engineer/Public Works (1 yr., 6 mos.) Emma Kursar/Public Health Nurse II/Health and Human Services (14 yrs., 4 mos.) Clarence Jimenez/Police Property and Supply Clerk I/Police (3 yrs., 3 mos.) Thomas Studley/Firefighter/Fire (4 mos., 11 days) James Mejia/Ambulance Operator/Fire (1 yr., 9 mos.) Brian Elliott/Police Officer/Police (12 yrs., 1 mo.) Executive Director Ms. Taylor-Sherwood advised that, after the Civil Service Agenda for July 11, 2018, was posted, there was a change to Consent Calendar Item #5 - Recommendation to receive and file resignations. The Civil Service Department was notified that Brian Elliott, Police Officer (12 yrs., 1 mo.) rescinded his resignation and wishes to remain employed by the Long Beach Police Department. Ms. Taylor-Sherwood, Vice President Smith Watts, Principal Deputy City Attorney Gary Anderson, and President Arias engaged in discussion regarding this notification. The motion to approve the Consent Calendar in its entirety was passed, with the clarification that Police Officer Brian Elliott’s resignation was rescinded from this Agenda. A motion was made to approve recommendation on the Consent Calendar. 6. 18-130CS Recommendation to approve transfer(s): Suzana Brandao/Assistant Administrative Analyst II/Financial Management to Assistant Administrative Analyst II/Airport Cindy Nguyen/Accountant III Harbor to Accountant III/Energy Resources A motion was made to approve recommendation on the Consent Calendar. Page 6 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 7. 18-131CS Recommendation to approve schedule for hearing(s): Dismissal Appeal 25-D-1617, Suggested Dates September 12 & 19, 2018 Dismissal Appeal 01-D-1718, Suggested Dates September 26 & October 3, 2018 Dismissal Appeal 03-D-1718, Suggested Dates November 14 & 28, 2018 Dismissal Appeal 04-D-1718, Suggested Dates December 5 & 12, 2018 Dismissal Appeal 05-D-1718, Suggested Dates January 9 & 16, 2019 Suspension Appeal 19-S-1617, Suggested Date January 23, 2019 A motion was made to approve recommendation on the Consent Calendar. 8. 18-132CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 28-D-1617, Suggested Dates October 10 & 17, 2018 A motion was made to approve recommendation on the Consent Calendar. Page 7 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 9. 18-133CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Kandice Taylor-Sherwood, Executive Director ANIMAL HEALTH TECHNICIAN (J79NN-18) TEST #02 (1/16/2018) COMBINATION BUILDING INSPECTOR (K87NN-18) TEST #03 (1/17/2018) - 1 month COMBINATION BUILDING INSPECTOR (K87NN-18) TEST #04 (1/30/2018) - 1 month LICENSE INSPECTOR (C22AN-18) (2/1/2018) - 4 months PLAN CHECKER - ELECTRICAL (K39NN-18) TEST #01 (11/14/2017) - 3 months PLAN CHECKER - ELECTRICAL (K39NN-18) TEST #02 (12/22/2017) - 3 months POLICE OFFICER - LATERAL (F23NN-18) TEST #12 (1/18/2018) POLICE OFFICER - LATERAL (F23NN-18) TEST #13 (1/30/2018) PUBLIC HEALTH NURSE (G19NN-18) TEST #04 (1/26/2018) REFUSE OPERATOR (JA2AN-18) TEST #09 (2/2/2018) REGISTERED NURSE (G11AN-18) TEST #02 (1/25/2018) SCHOOL GUARD (F31N1-18) TEST #03 (1/9/2018) SENIOR CIVIL ENGINEER (K52NN-17) TEST #01 (7/11/2017) SENIOR LIBRARIAN (E31NN-18) TEST #02 (1/23/2018) SPECIAL SERVICES OFFICER (F33AN-18) TEST #23 (1/30/2018) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #03 (1/23/2018) - 3 months A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 8 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 10. 18-134CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Communications Center Coordinator Communication from Diane Brown, Administrative Officer, Disaster Preparedness and Emergency Communications Staff Report prepared by Carolyn Pen, Administrative Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. Robert Belcher, Emergency Number Professional (ENP), and Communications Center Officer of the Disaster Preparedness and Emergency Communications Department was present to answer questions from the Commission. President Arias, Ms. Taylor-Sherwood, Mr. Belcher, Vice President Smith Watts and Commissioner Kerr engaged in discussion regarding this request, which was ultimately approved. A motion was made by Commissioner Edmond, seconded by Commissioner Kerr, to approve recommendation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Page 9 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 11. 18-135CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Jose Luis Fierros Arzate, Development Project Manager I Communication from Vaniah De Rojas, Administrative Officer, Economic Development Department Staff Report prepared by Carolyn Pen, Administrative Analyst Ms. Taylor-Sherwood briefed the Commission regarding this request. Vaniah De Rojas, Administrative Officer, of the Economic Development Department was present to answer questions from the Commission. President Arias and Ms. De Rojas engaged in a brief discussion regarding this request, which was approved. A motion was made by Vice President Smith Watts, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Page 10 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 12. 18-136CS RECOMMENDATION FOR CONSIDERATION OF ADMINISTRATIVE LAW JUDGE’S REPORT - Disability Retirement Appeal 18-DR-1516 (Mailed to CSC June 25, 2018) Report prepared by David B. Rosenman, Administrative Law Judge Ms. Taylor-Sherwood advised that a copy of the ALJ report was included in the Commission Agenda packet of July 6, 2018, for their review and consideration. Principal Deputy City Attorney Gary Anderson introduced Ms. Teresa McGinity, Attorney at Law, of the Law Offices of Hanna Brophy, who represented the City of Long Beach at the Disability Retirement Appeal hearing 18-DR-1516. Ms. McGinity was present to answer any questions from the Commission. A motion was made by Commissioner Kerr, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Susana Gonzalez Edmond, Megan Kerr, Heather Morrison, Carolyn M. Smith Watts and Phyllis O. Arias Page 11 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Deputy Director Ms. Slaten announced that the Police Recruit position will be opening on Friday, July 13, 2018; the first time the recruitment will be open and continuous. Long Beach Police Lieutenant David Poss and Sergeant Erik Hooker were present to answer any questions from the Commission regarding the continuous recruitment. Ms. Slaten introduced Shellie Goings, Personnel Analyst, who is currently conducting the performance evaluation for the Fire Engineer position. Ms. Goings explained the performance components that candidates will undergo, and invited Commissioners to observe the testing process, scheduled for July 12th and 13th, at the Fire Training Center, located at 2249 Argonne Avenue. Vice President Smith Watts encouraged the new Commissioners to take advantage of opportunities to observe performance testing processes. Ms. Slaten introduced Mike Goldschmidt, Administrative Officer for the Development Services Department, who will be partnering with Civil Service by funding and providing a Non-Career Administrative Analyst to help with Development Services recruitments. Mr. Goldschmidt advised that Development Services is following the Harbor Department’s successful model by funding a Civil Service Analyst to focus on Department-specific recruitments. President Arias was pleased to hear of the collaborative efforts being forged between Departments. Ms. Slaten introduced Ms. Karen Hernandez, the Port of Long Beach 2018 Summer High School Intern. Ms. Hernandez provided the Commission with a status report of the projects she has been involved with in the first weeks of her internship. Ms. Hernandez is a 2017 graduate of the Youth Leadership Long Beach Program, is the Youth Chair for 2018, and will be entering her senior year at Long Beach Poly, Home of Scholars and Champions. Ms. Hernandez looks forward to developing new connections and expanding her involvement in the community. The Commission welcomed Ms. Hernandez and wished her success in her internship Page 12 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM experience with the Civil Service Department. Ms. Slaten introduced Stanley Wang, the Civil Service Department’s newest Personnel Analyst. Mr. Wang introduced himself to the Commission and provided a background of his previous employment experience as an analyst with the Personnel Department for the City of Los Angeles, where he conducted extensive recruitments. Mr. Wang is an alumnus of CSULB. The Commission welcomed Mr. Wang to the City of Long Beach and the Civil Service Department. Special Projects Ms. McDonald congratulated the new Commissioners on their recent appointments. Ms. McDonald has launched a schedule of six training sessions for Civil Service staff that will continue in the coming months. Ms. McDonald conducted individual assessments of Recruitment and Selection Division (RSD) Analysts and identified areas of knowledge and experience that will be enhanced through target-specific NEOGOV and Applicant Tracking System training, helping them to work efficiently and effectively. Ms. McDonald explained an additional goal she has to partner further with Department of Human Resources, in advance of the city’s move toward utilizing the new Online Hiring Center (OHC). Ms. McDonald acknowledged Ms. Glendy Martinez, Human Resources Personnel Analyst, who was in attendance at the CSC meeting. Ms. Martinez was instrumental in partnering to create the city-wide online requisition program. As the NEOGOV Administrator, Ms. McDonald will continue to work with Ms. Martinez and HR staff to create a city-wide training plan for employees responsible for initiating and managing requisitions. Ms. McDonald also provided the new Commissioners with a brief overview and timeline of the Pilot Program of the NEOGOV Performance Evaluation tool. Phase 3 training will be conducted tomorrow at the Harbor Department lab. Commissioner Kerr, Ms. McDonald and Ms. Taylor-Sherwood engaged in discussion regarding employee performance management. Administration Support Services Ms. Alamo welcomed the new Commissioners and explained the scope of services provided by her Division. Ms. Alamo and her staff will be completing the HR1 process for the new Commissioners after the conclusion of today’s CSC meeting Ms. Alamo gave a budget overview and explained financial projections for the 2 ½ months remaining before the close of FY18. Vendors are being contacted for invoice verification Page 13 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM and Purchase Orders are being monitored to ensure prompt closure. Personnel costs are also being closely monitored. In addition, Ms. Alamo and her staff continue to calculate seniority points, certify requisitions and eligible lists, among many other responsibilities. Executive Director’s Report Ms. Taylor-Sherwood announced that she has been asked to participate again in the Emerging Leaders Program (ELP) Conference later this year. Ms. Taylor-Sherwood’s HR colleagues reached out to her last year, asking her to facilitate training. Her training was so successful and well-received by participants, she will be facilitating again in October. Ms. Taylor-Sherwood explained the broad-based testing plan and RFP she submitted recently to the City Manager’s Office. She advised that her RFP will be funded and launched during FY19. Ms. Taylor-Sherwood thanked Sofia Style, FUSE Executive Fellow for collaborating with Civil Service staff to identify areas for process improvement, and also thanked staff for being so receptive and responsive to continuing efforts to improve operations. President Arias asked Ms. Taylor-Sherwood to introduce Civil Service Department staff to the new Commissioners. Ms. Taylor-Sherwood gave a brief description of assignments and responsibilities of each staff member. UNFINISHED BUSINESS NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Richard Suarez, Grand Lodge Representative of the International Association of Machinists and Aerospace Workers (IAM) Union addressed the Commission regarding staffing in the Disaster Preparedness and Emergency Communications Department. Page 14 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias invited everyone to attend the Welcome Reception for the new Civil Service Commissioners, to be held in the 7th floor lounge area immediately following the meeting. President Arias adjourned the meeting at 9:10 a.m. NO HEARING Page 15 of 16 CITY OF LONG BEACH WEDNESDAY, JULY 11, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 16 of 16