Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:06 a.m. FLAG SALUTE President Arias requested a moment of silence in honor and memory of former President George H. W. Bush. President Arias asked Commissioner Joen Garnica to lead the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Carolyn M. Smith Present: Watts and Phyllis O. Arias Commissioners Heather Morrison Absent: NOTE: Vice President Smith Watts arrived to the Commission meeting at 8:16 a.m., and was present to vote on Agenda Item No. 2. David P. Honey, Interim Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Liz Rodriguez, Interim Executive Assistant Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Page 1 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham-Jenkins, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Maria Macias, Personnel Assistant Keion Bryant, Sr., Administrative Analyst-NC Monica Kilaita, Deputy City Attorney Jonathan Nagayama, City Clerk Specialist Sandy Witz, Assistant Director of Human Resources, Harbor Department Paula Gallegos, Personnel Administrator, Police Department Karen Owens, Administrator, Police Department Robert Grego, Battalion Chief, Fire Department Michael Caputo, Fire Captain, Fire Department Allen McClafferty, Firefighter, Fire Department Michael Goldschmidt, Interim Manager-Administration, Fire Department Kathleen Piper, Secretary, Fire Department Omar Ramos, Administrative Analyst, Human Resources Department Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers (IAM) President Arias welcomed Liz Rodriguez and Jonathan Nagayama who are filling in for Rose Katsuki until a permanent replacement is found. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 18-227CS Recommendation to approve minutes: Regular Meeting of November 14, 2018 Dismissal Hearing 25-D-1617 Minutes of September 12 & 19, and October 3, 2018 Dismissal Hearing 30-D-1617 Minutes of October 10, 17, 24, & 31, 2018 A motion was made by Commissioner Edmond, seconded by Commissioner Garnica, to approve the Regular Minutes of November 14, 2018. The motion carried by the following vote: Page 2 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Yes: 3 - Joen Garnica, Susana Gonzalez Edmond and Phyllis O. Arias Absent: 2 - Heather Morrison and Carolyn M. Smith Watts A motion was made by Commissioner Garnica, seconded by Commissioner Edmond, to approve the minutes of the dismissal Hearing 25-D-1617 Minutes of September 12 & 19, and October 3, 2018. The motion carried by the following vote: Yes: 3 - Joen Garnica, Susana Gonzalez Edmond and Phyllis O. Arias Absent: 2 - Heather Morrison and Carolyn M. Smith Watts A motion was made by Commissioner Edmond, seconded by Commissioner Garnica, to approve the minutes of the dismissal Hearing 30-D-1617 Minutes of October 10, 17, 24, & 31, 2018. The motion carried by the following vote: Yes: 3 - Joen Garnica, Susana Gonzalez Edmond and Phyllis O. Arias Absent: 2 - Heather Morrison and Carolyn M. Smith Watts CONSENT CALENDAR (2 - 11): President Arias announced the Office Systems Analyst (ND4AN-18) Test #01 (6/8/2018) Expiring Eligible List was removed from Item 9 and provided an update on Provisional Appointee hiring practices regarding Items 10 and 11. Ms. Slaten and Karen Owens Administrator with the Long Beach Police Department provided additional comments regarding Items 10 and 11; and announced the new practices worked well. Passed the Consent Calendar Page 3 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Garnica, seconded by Commissioner Edmond, to approve Consent Calendar Items 2 - 11, as amended, except for Item 2. The motion carried by the following vote: Yes: 3 - Joen Garnica, Susana Gonzalez Edmond and Phyllis O. Arias Absent: 2 - Heather Morrison and Carolyn M. Smith Watts 2. 18-228CS Recommendation to approve examination results: Fingerprint Classifier (Established 11/28/18) Fire Boat Pilot (Established 11/16/18) PROMOTIONAL Gas Construction Worker (Established 11/16/18) Marina Agent (Established 11/27/18) Mechanical Engineering Associate Test #01 (Established 11/14/18) Police Recruit Test #03 (Established 11/29/18) Public Safety Dispatcher - LATERAL Test #03 (Established 11/14/18) Public Safety Dispatcher - NTN EXAM Test #05 (Established 11/20/18) Public Safety Dispatcher - POST WAIVER Test #04 (Established 11/14/18) Registered Nurse Test #07 (Established 11/20/18) Safety Specialist (Established 11/16/18) Mr. Honey briefed the Commission on the Fire Boat Pilot Examination Results. Michael Goldschmidt, Interim Manager-Administration, Long Beach Fire Department and Robert Grego, Battalion Chief/Director of Training, Long Beach Fire Department were present to answer questions from the Commission. Alan McClafferty, Firefighter from the Long Beach Fire Department, addressed the Commission regarding his concerns with the Fire Boat Pilot Performance Examination. A discussion followed between Firefighter McClafferty, President Arias regarding his concerns. Mr. Goldschmidt addressed the Commission regarding Firefighter McClafferty’s comments. Page 4 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM President Arias, Commissioner Gonzalez Edmond, Commissioner Garnica, Mr. Goldschmidt, Battalion Chief Grego and Firefighter McClafferty engaged in discussion, with the Commission ultimately approving the recommendation. A motion was made by Vice President Smith Watts, seconded by Commissioner Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Carolyn M. Smith Watts and Phyllis O. Arias Absent: 1 - Heather Morrison 3. 18-229CS Recommendation to receive and file bulletin(s): Accountant Administrative Aide Assistant Administrative Analyst Buyer Capital Projects Coordinator Civil Engineering Associate Customer Service Representative Harbor Marine Engineer Plan Checker - Plumbing Real Estate Project Coordinator Senior Accountant Senior Civil Engineer Water Treatment Operator A motion was made to approve recommendation on the Consent Calendar. 4. 18-230CS Recommendation to receive and file retirement(s): Francisco Godinez/Refuse Operator I/Public Works (16 yrs., 11 mos.) Michael Romero/Fire Captain/ Fire (32 yrs., 6 mos.) Antoinette Jeff/Community Development Analyst I/Development Services (16 yrs., 7 mos.) David Zinnen/Deputy Fire Marshal/Fire (16 yrs., 11 mos.) Page 5 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made to approve recommendation on the Consent Calendar. 5. 18-231CS Recommendation to receive and file resignation(s): Brian Ceballos/Surveyor/Harbor (5 yrs., 2 mos.) Richard Van Auken/Electrician/Water (1 yr., 8 mos.) Jan Vu/Civil Engineer/Water (9 yrs., 11 mos.) Alexander Janecek/Civil Engineer/Harbor (4 yrs., 21 days) A motion was made to approve recommendation on the Consent Calendar. 6. 18-232CS Recommendation to approve transfer(s): Valerie Valentine-Williams/Administrative Analyst III/Public Works to Administrative Analyst IV-CNF/Financial Management Aida Honey/Administrative Analyst III/Health and Human Services to Administrative Analyst IV-CNF/Financial Management Nicole Gross/Administrative Analyst III/Police to Administrative Analyst III/Technology and Innovation Adela Rodriguez/Senior Accountant/Health and Human Services to Senior Accountant/Harbor A motion was made to approve recommendation on the Consent Calendar. 7. 18-233CS Recommendation to approve schedule for hearing(s): Suspension Appeal 03-S-1718, Suggested Date December 5, 2018 (Hearing Officer) A motion was made to approve recommendation on the Consent Calendar. 8. 18-234CS Recommendation to approve reschedule for hearing(s): Dismissal Appeal 01-D-1718, Suggested Dates February 27 & March 6, 2019 Suspension Appeal 19-S-1617, Suggested Date March 13, 2019 Dismissal Appeal 28-D-1617, Suggested Dates March 20 & 27, 2019 Page 6 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM A motion was made to approve recommendation on the Consent Calendar. 9. 18-235CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by David P. Honey, Interim Executive Director ADMINISTRATIVE ANALYST (EA8AN-18) TEST #01 (11/9/2017) COMBINATION BUILDING INSPECTOR (K87NN-18) TEST #02 (12/12/2017) COMMUNITY SERVICES SUPERVISOR (H60NN-18) TEST #01 (6/8/2018) LABORATORY ANALYST TEST #1 (12/26/2017) LABORATORY ASSISTANT (J28AN-18) TEST #01 (6/20/2018) LICENSE INSPECTOR (C22AN-18) (2/1/2018) OFFICE SYSTEMS ANALYST (ND4AN-18) TEST #01 (6/8/2018) - REMOVED PETROLEUM ENGINEER (K34AN-18) TEST #01 (6/8/2018) PLANNER (F53AN-18) TEST #01 (6/21/2018) PORT PLANNER (N55AN-18) TEST #01 (6/20/2018) PROJECT SCHEDULER (NL2AN-17) TEST #01 (6/20/2017) PUBLIC HEALTH NURSE (G19NN-18) TEST #03 (12/21/2017) PUBLIC SAFETY DISPATCHER - LATERAL (J45AN-18C) TEST #01 (6/27/2018) REGISTERED NURSE (G11AN-18) TEST #01 (12/12/2017) REGISTERED NURSE (G11AN-18) TEST #05 (6/27/2018) SENIOR LIBRARIAN (E31NN-18) TEST #01 (12/14/2017) SPECIAL SERVICES OFFICER (F33AN-18) TEST #22 (12/7/2017) SPECIAL SERVICES OFFICER (F33AN-18) TEST #28 (6/8/2018) SUPERVISOR-FACILITIES MAINTENANCE (J84NN-18) (12/21/2017) SYSTEMS SUPPORT SPECIALIST (H69AN-18) TEST #02 (12/22/2017) TRAFFIC PAINTER (I46AN-18) (6/13/2018) - 1 month A motion was made to approve recommendation on the Consent Calendar. Page 7 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 10. 18-236CS Recommendation to Approve Provisional Appointee - Robert L. Williams, Accounting Clerk III Communication from Paula Gallegos, Personnel Administrator, Police Department Staff Report prepared by Stanley Wang, Personnel Analyst A motion was made to approve recommendation on the Consent Calendar. 11. 18-237CS Recommendation to Approve Provisional Appointee(s) - Joseline Miranda Gutierrez, Laura Lozano Barboza, and Ramon Torres, Customer Service Representative II Communication from Paula Gallegos, Personnel Administrator, Police Department Staff Report prepared by Stanley Wang, Personnel Analyst A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA MANAGERS’ REPORT Recruitment & Selection Ms. Slaten updated the Commissioners that the Pellet B Exam for Police Recruit will be hosted at the Police Academy on December 5. 2018 and thanked Kristoffer Ramos, Assistant Administrative Analyst and Sheree Valdoria, Personnel Analyst for coordinating. On November 30, 2018, there was a wonderful turnout at the Public Safety Dispatcher Orientation at the ECOC. Ms. Slaten also provided an update on the RFP for Broad Based Testing and announced they received 2 vendors submit proposal before the December 4, 2018 deadline. The next step will Page 8 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM be to receive the proposals from the Purchasing Department and to establish the Selection Committee made up of 5-7 members. Special Projects Administration Support Services Executive Director Mr. Honey announced that Rose Katsuki retired on December 4, 2018 and that Liz Rodriguez will be taking over some of the roles as Interim Executive Assistant while the recruitment of the new Executive Assistant takes place. Mr. Honey also announced that Jonathan Nagayama, City Clerk Specialist will be helping out with the agenda and minutes, and thanked City Clerk Monique De La Garza for lending support. Mr. Honey announced that last week the Department began the recruitment for the Executive Assistant position that will be open until December 16, 2018 on the City’s internal job website for promotion. On November 29, 2018 Ms. Slaten, Ms. Valdoria and Mr. Honey attended the Interfaith Community Organization’s Partnership Table Discussion at the North Long Beach United Methodist Church regarding Police hirings and thanked Ms. Valdoria and Ms. Slaten for attending and Ms. Valdoria for her presentation on the application and testing process for Police Recruit. UNFINISHED BUSINESS NEW BUSINESS COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. CLOSED SESSION – CONDUCT INTERVIEWS OF RECRUITING FIRMS TO FACILITATE CIVIL SERVICE COMMISSION SEARCH FOR EXECUTIVE DIRECTOR OF CIVIL SERVICE Page 9 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM ADJOURNMENT President Arias adjourned the meeting at 10:30 a.m. NO HEARING Page 10 of 11 CITY OF LONG BEACH WEDNESDAY, DECEMBER 5, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 11 of 11