Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA & MINUTES Vice President Smith Watts called the meeting to order at 8:05 a.m. FLAG SALUTE Vice President Smith Watts asked Drew Schneider, Assistant Director of Security for the Harbor Department to lead the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Present: Carolyn M. Smith Watts Commissioners Phyllis O. Arias Absent: David P. Honey, Interim Executive Director and Secretary Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Liz Rodriguez, Interim Executive Assistant Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Stanley Wang, Personnel Analyst Carolyn Pen, Administrative Analyst An Lan Pham-Jenkins, Assistant Administrative Analyst Kris Ramos, Assistant Administrative Analyst Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Maria Macias, Personnel Assistant Keion Bryant, Sr., Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Ashley Gunckel, Business Representative, International Association of Machinists and Aerospace Workers Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers Drew Schneider, Assistant Director of Security, Harbor Sandy Witz, Assistant Director of Human Resources, Harbor David Espinoza, Administrative Analyst, Harbor Fred Verdugo, Deputy Director, Human Resources Francisco Davila, Interim Administrative Officer, Development Services Russ Ficker, Administrative Officer, Public Works Tara Haughton, Personnel Analyst, Human Resources Diane Brown, Administrative Officer, Disaster Preparedness and Emergency Communications Elizabeth Calixtro, Administrative Analyst, Human Resources Wendell Phillips, General Counsel, Association of Long Beach Employees Roy Robledo, Refuse Operator, Public Works COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Wendell Phillips, General Counsel, Association of Long Beach Employees, introduced Roy Robledo, Refuse Operator in the Department of Public Works. Mr. Robledo addressed the Commission and alleged unfairness in the Public Works Department’s process to upgrade Refuse Operators. Mr. Phillips addressed the Commission and requested that the Commission conduct a subcommittee investigation of this issue. Vice President Smith Watts advised Mr. Phillips that he could submit a written request to the Interim Executive Director to investigate this matter. 1. 18-238CS Recommendation to approve minutes: Regular Meeting of December 5, 2018 Mr. Honey announced President Arias requested one modification to the minutes of December 5, 2018 regarding Item #2, changing the following language: Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Mr. Honey briefed the Commission on this request. Mr. Honey briefed the Commission on the Fire Boat Pilot Examination Results. Mr. Honey recommended the Commission approve the minutes with the modification. A motion was made by Commissioner Morrison, seconded by Commissioner Garnica, to approve recommendation, as amended. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias CONSENT CALENDAR (2 – 6): Passed the Consent Calendar A motion was made by Commissioner Morrison, seconded by Vice President Smith Watts, to approve Consent Calendar Items 2 - 6. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias 2. 18-239CS Recommendation to approve examination results: Automatic Sprinkler Control Technician Test #01 (Established 12/03/18) Business Systems Specialist Test #09 (Established 12/13/18) Civil Engineer Test #02 (Established 11/30/18) Civil Engineering Associate Test #01 (Established 12/06/18) Combination Building Inspector Aide Test #02 (Established 12/14/18) Construction Supervisor (Established 12/12/18) Gardener (Established 12/03/18) Plan Checker - Fire Prevention Test #02 (Established 12/05/18) Senior Civil Engineer Test #01 (Established 12/06/18) Senior Structural Engineer Test #01 (Established 12/06/18) Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Water Treatment Operator (Established 12/14/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-240CS Recommendation to receive and file bulletins: Communications Center Coordinator Communication Specialist Deputy Fire Marshal Mechanical Engineer Parking Meter Technician Water Utility Mechanic A motion was made to approve recommendation on the Consent Calendar. 4. 18-241CS Recommendation to receive and file retirement(s): Billy N. Smith/Harbor Maintenance Mechanic II/Harbor (37yrs., 8 mos.) Craig Chalfant/Planner V/Development Services (17 yrs., 11 mos.) McClain Marshall/Refuse Operator/Public Works (11yrs., 5 mos.) Stephen Quinney/Senior Librarian/Library (21yrs., 6 mos) A motion was made to approve recommendation on the Consent Calendar. 5. 18-242CS Recommendation to receive and file resignation(s): Alicia Hernandez/Special Services Officer III/Harbor (2 yrs., 4 mos.) Anthony Saldana/Gas Construction Worker II/Energy Resources (1 yr., 2 mos.) Sarah Amick/Aquatics Supervisor I/Parks, Recreation & Marine (10 yrs., 9 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 18-243CS Recommendation for Temporary Reassignment for Rehabilitation: Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Lynn Staats, Parking Control Checker II to Clerk Typist III, Public Works A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 7. 18-244CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Michael Shea, Services Officer III-Armed Communication from Stacey Lewis, Director Human Resources, Harbor Department Staff Report prepared by Kristoffer Ramos, Assistant Administrative Analyst Mr. Honey briefed the Commission on this request. David Espinoza, Administrative Analyst, and Drew Schneider, Assistant Director of Security, from the Harbor Department were present to answer questions from the Commission. A discussion followed with Vice President Smith Watts, Commissioner Gonzalez Edmond, Mr. Honey and Mr. Espinoza with the Commission ultimately approving this request . A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias 8. 18-245CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Oscar Cisneros, Services Officer III-Armed Communication from Stacey Lewis, Director Human Resources, Harbor Department Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Staff Report prepared by Kristoffer Ramos, Assistant Administrative Analyst Mr. Honey briefed the Commission on this request. David Espinoza, Administrative Analyst, and Drew Schneider, Assistant Director of Security, from the Harbor Department were present to answer questions from the Commission. A discussion followed between Vice President Smith Watts and Mr. Espinoza with the Commission ultimately approving this request. A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias 9. 18-246CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - Angelica Gutierrez, Services Officer III-Armed Communication from Stacey Lewis, Director Human Resources, Harbor Department Staff Report prepared by Kristoffer Ramos, Assistant Administrative Analyst Mr. Honey briefed the Commission on this request. David Espinoza, Administrative Analyst, and Drew Schneider, Assistant Director of Security, from the Harbor Department were present to answer questions from the Commission. A discussion followed with Vice President Smith Watts, Mr. Espinoza, and Mr. Schneider, with the Commission ultimately approving this request. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Carolyn M. Smith Watts Absent: 1 - Phyllis O. Arias MANAGER'S REPORT Recruitment & Selection Ms. Slaten thanked the team for getting all the exams together before the holiday season and updated the Commissioners on the upcoming Clerk Typist exams. On December 18, 2018, Kris Ramos, Assistant Administrative Analyst, Sheree Valdoria, Personnel Analyst, Ms. Slaten met with a team from the City Attorney’s Office, Innovation Team and the Police Department regarding a recruitment study for Police Officers. Ms. Slaten announced An Lan Pham-Jenkins, Assistant Administrative Analyst, was promoted to a position in the Technology and Innovation Department, and her last day will be December 20, 2018; and Carmelita Underwood, Administrative Analyst-NC, would also be leaving the Civil Service Department on December 20, 2018. Special Projects On December 4, 2018, Admin Training started with Ms. Alamo, Keion Bryant, Administrative Analyst-NC, and Sharon Hamilton, Administrative Aide, to have a back-up when Ms. McDonald is out of the office. On December 10, 2018, Ms. McDonald worked with the Police Academy to automate the tracking process on NeoGov and eliminate paper copies. Ms. McDonald thanked Mr. Ramos for his idea to have the Police Academy staff schedule their own orientation for the first time and streamline the process between the Police Academy and the Police Department. Ms. McDonald thanked Ms. Hamilton on her work with the Task feature on NeoGov that she recently learned from a conference. Ms. McDonald announced she was working on the electronic transfer list to streamline several different processes. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Administration Support Services Ms. Alamo thanked Ms. McDonald for moving the electronic transfer list forward. Ms. Alamo announced the Administrative Support Services was working on end of the year housekeeping to send inactive files to the Records Center. Another housekeeping task is to send a list of open FY2017 requisitions to citywide departments to update the status of the requisitions. Ms. Alamo provided an update on her training for LBCoast which will eliminate paper Personnel Transactions and timesheets. Executive Director Mr. Honey provided an update on the Executive Assistant recruitment. Mr. Honey announced the department is still working on the guidelines for how to handle requests for exceptions to rules and regulations from departments. On December 20, 2018, Mr. Honey announced he will be meeting with Jessica Quintana with Centro CHA regarding workforce development. Mr. Honey also announced he will be meeting the City’s Workforce Development Team and the Economic Development Department for recruitment partnerships. Mr. Honey wished everyone on behalf of the Staff, a Happy Holidays, Merry Christmas and a Great 2019. UNFINISHED BUSINESS Commissioner Gonzalez Edmond inquired about the vacancies in the Administrative Support Services. Mr. Honey and Ms. Slaten advised the Commission the positions would be filled from the upcoming Clerk Typist Eligible List. Commissioner Morrison inquired about how many Clerk Typist positions were open. Ms. Slaten advised the Commission there were approximately 15-20 positions available. NEW BUSINESS Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Vice President Smith Watts on behalf of the Commission wished everyone a great prosperous New Year and a Happy Holidays. CLOSED SESSION – DISCUSSION OF EXECUTIVE DIRECTOR RECRUITMENT PROCESS ADJOURNMENT Vice President Smith Watts adjourned the meeting at 9:16 a.m. HEARING - 02-D-1718 Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, DECEMBER 19, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10