Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Phyllis O. Arias, President Joen Garnica, Commissioner Carolyn M. Smith Watts, Vice President Susana Gonzalez Edmond, Commissioner Heather Morrison, Commissioner David P. Honey, Interim Executive Director FINISHED AGENDA AND MINUTES President Arias called the meeting to order at 8:03 a.m. FLAG SALUTE President Arias asked Assistant Chief Robert Grego, Fire Department, to lead the Pledge of Allegiance. ROLL CALL Commissioners Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Present: Phyllis O. Arias Commissioners Carolyn M. Smith Watts Absent: David Honey, Interim Executive Director Crystal Slaten, Deputy Director, and Recruitment and Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Sharon Hamilton, Administrative Aide Bea Lacerda, Payroll/Personnel Assistant Lizeth Rodriguez, Clerk Typist Kaylyn Som-Yim, Clerical Aide Maria Macias, Personnel Assistant Shellie Goings, Personnel Analyst Mel McGuire, Commander, Police Department Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Stanley Wang, Personnel Analyst Eugene Kim, Administrative Analyst-NC Tan Zeng, Administrative Analyst Gary Anderson, Principal Deputy City Attorney Fred Verdugo, Deputy Director, Human Resources Denise Gonzalez, Personnel Analyst, Human Resources Jessica Stoudenmire, Administrative Analyst, Water Department Robert Grego, Assistant Chief, Fire Department Jeffrey Hardin, Battalion Chief, Fire Department Francisco Davila, Development Services Richard Suarez, Grand Lodge Representative, International Association of Machinists and Aerospace Workers (IAM) Victoria Love, Business Representative, International Association of Machinists and Aerospace Workers (IAM) COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. 1. 19-052CS Recommendation to approve minutes: Regular Meeting of March 6, 2019 A motion was made by Commissioner Garnica, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts CONSENT CALENDAR (2 - 8): Mr. Honey informed Commissioners that the Recycling Specialist bulletin was removed from Agenda Item #3. Passed the Consent Calendar Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM A motion was made by Commissioner Morrison, seconded by Commissioner Garnica, to approve Consent Calendar Items 2 - 8, as amended. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 2. 19-045CS Recommendation to approve examination results: Civil Engineering Associate Test #05 (Established 03/14/19) Equipment Operator (Established 03/11/19) Plan Checker - Fire Prevention Test #04 (Established 03/12/19) Plan Checker - Plumbing Test #03 (Established 03/12/19) Public Safety Dispatcher - NTN Test #06 (Established 03/11/19) Public Safety Dispatcher - POST WAIVER Test #05 (Established 03/11/19) Recreation Assistant Test #01 (Established 03/01/19) Senior Civil Engineer Test #04 (Established 03/13/19) Senior Program Manager - Water Test #01 (Established 03/11/19) Traffic Signal Technician (Established 03/11/19) A motion was made to approve recommendation on the Consent Calendar. 3. 19-046CS Recommendation to receive and file bulletin(s): Combination Building Inspector Permit Technician Police Sergeant Recycling Specialist - REMOVED A motion was made to approve recommendation on the Consent Calendar. 4. 19-047CS Recommendation to receive and file retirement(s): Eleanor Harris/School Guard/Police Department (6 yrs., 4 mos.) Javier Murakami/Gas Construction Worker II/Energy Resources (12 yrs., 4 mos.) Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Jessie Valdez/Police Officer/Police Department (23 yrs., 1 mo.) Maria Modina/Accounting Clerk III/Parks, Recreation and Marine (11 yrs., 11 mos.) A motion was made to approve recommendation on the Consent Calendar. 5. 19-048CS Recommendation to receive and file resignation(s): Gary Texeira/Office Systems Analyst III/Harbor Department (11 yrs., 9 mos.) Jonathan Vallejo/Special Services Officer III-Armed/Airport (3 yrs., 7 mos.) Kent Smith Special Services Officer III-Armed/Police Department (12 yrs., 9 mos.) Laurence Siavi’i/Police Officer/Police Department (1 yr., 5 days) Leonel Juarez/Civil Engineer/Harbor Department (2 yrs., 6 mos.) Mariel Angeles/Permit Technician/Development Services (1 yr., 10 mos.) Todd Thienngern/Office Systems Analyst III/Harbor Department (1 yr., 1 mo.) A motion was made to approve recommendation on the Consent Calendar. 6. 19-049CS Recommendation to approve transfer(s): Omar Barboza/Electrician/Public Works to Electrician/Parks, Recreation and Marine A motion was made to approve recommendation on the Consent Calendar. 7. 19-053CS Recommendation to approve schedule for hearing(s): Dismissal Appeal 06-D-1718, Suggested Dates: April 17 and April 24, 2019 Suspension Appeal 05-S-1718, Suggested Date: May 1, 2019 Dismissal Appeal 07-D-1718, Suggested Dates: May 15 and May 22, 2019 Suspension Appeal 04-S-1718, Suggested Date: June 5, 2019 Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Reduction Appeal 01-R-1718, Suggested Dates: June 19 and June 26, 2019 A motion was made to approve recommendation on the Consent Calendar. 8. 19-050CS Recommendation to receive and file withdrawal of appeal: Dismissal Appeal 17-D-1516 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 9. 19-051CS RECOMMENDATION FOR EXTENSION OF PROBATIONARY PERIOD - (Amber Huard, Water Communications Dispatcher I) Christopher J. Garner, General Manager, Water Department Staff Report prepared by Sheree Valdoria, Personnel Analyst Mr. Honey briefed the Commission on this request. Jessica Stoudenmire, Administrative Analyst for the Water Department, was present to answer questions. A motion was made by Commissioner Gonzalez Edmond, seconded by Commissioner Garnica, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts 10. 19-054CS RECOMMENDATION TO APPROVE PROTEST OF EXAMINATION ITEM(S) - Fire Captain Staff Report prepared by Shellie Goings, Personnel Analyst Mr. Honey briefed the Commission on this item. Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Ms. Goings provided a detailed report to the Commission regarding protested examination items that were a part of the Fire Captain test. Jeffrey Hardin, Battalion Chief for the Fire Department, was present to answer questions. A discussion ensued with President Arias, Commissioner Morrison, Commissioner Gonzalez Edmond, Mr. Honey, Ms. Goings and Mr. Hardin, with the Commission ultimately approving this item. A motion was made by Commissioner Morrison, seconded by Commissioner Gonzalez Edmond, to approve recommendation. The motion carried by the following vote: Yes: 4 - Joen Garnica, Susana Gonzalez Edmond, Heather Morrison and Phyllis O. Arias Absent: 1 - Carolyn M. Smith Watts MANAGERS' REPORTS Recruitment and Selection Ms. Slaten informed the Commission that Fire Captain Performance Exams will be conducted Tuesday, March 26 and Wednesday, March 27, 2019, from 8 a.m. to 1:30 p.m., and invited Commissioners to attend. Ms. Slaten mentioned a couple of events that are scheduled to take place in April. She announced that the Acura Grand Prix of Long Beach would take place from Friday, April 12 through Sunday, April 14, 2019, and Cambodian New Year is scheduled to take place on Saturday, April 27, 2019. She asked Commissioners to let her know if they would like to attend any of the events. Commissioner Gonzalez Edmond asked Ms. Slaten to email dates of the events to Commissioners. She also asked Ms. Slaten to provide details regarding the roles for the Commissioners when they attend the events. Ms. Slaten informed the Commission that Reggie Harrison, Director of Disaster Preparedness and Emergency Communications Department, reported that his department was fully staffed with Public Safety Dispatchers. Ms. Slaten stated that this has never happened before, and is due to the work of Ms. Shellie Goings, Ms. An Lan Pham (former Civil Service staff) and Mr. Kris Ramos. Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Ms. Slaten received positive feedback from the Police Department regarding the unproctored aspect of the Accountant testing process. She informed the Commission that Civil Service was able to reach out to individuals in the private sector, which typically does not happen. A discussion followed with President Arias, Ms. Valdoria and Ms. Slaten regarding the process of an unproctored exam. Ms. Slaten acknowledged the partnership with Workforce Development Pacific Gateway regarding the creation of a pamphlet that will provide important information regarding employment with the City of Long Beach and will be made available for the public. Ms. Slaten also mentioned that Workforce Development has agreed to partner with Civil Service regarding the use of their facilities for testing. Ms. Slaten gave Ms. Valdoria an opportunity to speak regarding the breakdown of the Police tests. The report was prepared by Mr. Ramos who was not able to attend. A discussion followed with President Arias, Commissioner Gonzalez Edmond, Commissioner Garnica, Commissioner Morrison, Mr. Honey, Commander McGuire, Ms. Slaten, Ms. McDonald and Ms. Valdoria regarding the breakdown. Special Projects Ms. McDonald informed the Commission that she and Ms. Hamilton will be attending training regarding the new financial system. Ms. McDonald gave an update about the move to the new Civic Center, and how Civil Service will be sharing the floor with two other departments. Ms. McDonald provided an update regarding the work that staff in the Special Projects Division have been undertaking. Ms. McDonald showed a presentation regarding the use of the Task feature in NeoGov. A discussion followed with President Arias, Commissioner Gonzalez Edmond, Mr. Honey, Ms. McDonald and Ms. Alamo. Administration Support Services Ms. Alamo provided the Commission with an update regarding staff training and Super User training for LB Coast. The financial system is expected to go live on April 15, 2019, and the payroll system is expected to be available sometime in October 2019. Ms. Alamo stated that we are currently in a blackout period for financials and informed the Commission as to what that means for Civil Service and the steps that were taken to prepare. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM Executive Director Mr. Honey stated that there are a lot of changes taking place and thanked staff for their patience and flexibility. In continuing the partnership with the education community, Mr. Honey and Ms. Slaten attended a meeting that took place at CSULB with their Curriculum Development staff along with staff from other city departments. The meeting focused on public safety and how to prepare students for Police and Fire careers. The next meeting is scheduled for Monday, April 29, 2019, at Jordan High School, which will focus on Public Safety. A brief discussion followed with Commissioner Gonzalez Edmond, Mr. Honey, and Ms. Slaten. Mr. Honey updated the Commission regarding the diversity report. There is a significant Civil Service section that summarizes 2018 activity. Mr. Honey thanked Ms. McDonald, Ms. Hamilton and Mr. Bryant for aggregating the data. UNFINISHED BUSINESS President Arias informed the Commission that the Subcommittee to develop Civil Service Commission policy regarding requests to utilize classified positions in the unclassified service will be meeting today. NEW BUSINESS President Arias would like to agendize discussing a practice for reviewing exam protests. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. The Commission congratulated Commander Mel McGuire on his recent promotion. CLOSED SESSION – FOR DISCUSSION OF EXECUTIVE DIRECTOR RECRUITMENT (Pursuant to Paragraph 54957(b)(1) of the California Government Code) ADJOURNMENT Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM President Arias adjourned the meeting at 10:18 a.m. NO HEARING Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, MARCH 20, 2019 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD, 7TH FLOOR CIVIL MINUTES SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10