Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM Susana Gonzalez Edmond, President Phyllis O. Arias, Commissioner Heather Morrison, Vice President Brandon Dowling, Commissioner Joen Garnica, Commissioner Christina Pizarro Winting, Executive Director FINISHED AGENDA AND MINUTES Vice President Morrison called the meeting to order at 8:05 a.m. FLAG SALUTE Vice President Morrison asked Commissioner Arias to lead the Pledge of Allegiance. ROLL CALL Commissioners Phyllis O. Arias, Brandon Dowling, Joen Garnica and Heather Present: Morrison Commissioners Susana Gonzalez Edmond Excused: Christina Pizarro Winting, Executive Director Crystal Slaten, Deputy Director Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Marla Camerino, Executive Assistant Carolyn Pen, Administrative Analyst Rudy Umaña, General Superintendent of Operations, Environmental Services Bureau, Public Works Russ Ficker, Administrative Officer, Public Works Meg Rau, Administrative Officer, Fire Department Jessica Stoudenmire, Administrative Analyst, Long Beach Water Department Chris Foutris, Retiree, Public Works Rodney Curry, Retiree, Public Works Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Vice President Morrison, on behalf of the Civil Service Commission, thanked the Water Department and the Board of Water Commissioners for use of its Board Room. 1. 19-176CS Recommendation to approve minutes: Regular Meeting of September 18, 2019 Reduction Hearing 01-R-1718 Minutes of August 28, 2019 A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve the Regular Meeting Minutes of September 18, 2019. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Joen Garnica and Heather Morrison Excused: 1 - Susana Gonzalez Edmond A motion was made by Commissioner Arias, seconded by Commissioner Garnica, to approve the Reduction Appeal Hearing (01-R-1718) Minutes of August 28, 2019. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Joen Garnica and Heather Morrison Excused: 1 - Susana Gonzalez Edmond Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM CONSENT CALENDAR (2 – 9): Passed the Consent Calendar A motion was made by Commissioner Dowling, seconded by Commissioner Arias, to approve Consent Calendar Items (2 - 9). The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Joen Garnica and Heather Morrison Excused: 1 - Susana Gonzalez Edmond 2. 19-177CS Recommendation to approve examination results: Business Systems Specialist Test #15 (Established 09/20/19) Civil Engineer Test #08 (Established 09/25/19) Communication Specialist Test #06 (Established 09/19/19) Office Systems Analyst (IMDCA) Test #03 (Established 09/17/19) Systems Technician Test #05 (Established 09/17/19) A motion was made to approve recommendation on the Consent Calendar. 3. 19-178CS Recommendation to approve bulletin: License Inspector A motion was made to approve recommendation on the Consent Calendar. 4. 19-179CS Recommendation to receive and file retirement(s): Ronald Burgess, Police Sergeant, Police Department (36 yrs., 1 mo.) Rodney T. Curry, Refuse Operator III, Public Works Department (34 yrs., 6 mos.) Chris C. Foutris, Refuse Operator II, Public Works Department Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM (33 yrs., 5 mos.) Yen-Fei Heller, Terminal Services Representative II, Harbor Department (18 yrs., 1 mo.) Alex John Lawrence, Police Officer, Police Department (28 yrs., 4 mos.) On behalf of the Civil Service Commission, Executive Director Christina Pizarro Winting presented a Certificate of Appreciation to Chris Foutris, Refuse Operator II, for 33 years, 5 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Foutris on his retirement. Mr. Rudy Umaña, General Superintendent of Operations, Environmental Services Bureau in Public Works, was present to recognize and highlight Mr. Foutris’ career with the City of Long Beach. On behalf of the Civil Service Commission, Executive Director Christina Pizarro Winting presented a Certificate of Appreciation to Rodney Curry, Refuse Operator III, for 34 years, 6 months, of distinguished and exemplary service to the City of Long Beach. The Commission congratulated Mr. Curry on his retirement. Mr. Rudy Umaña, General Superintendent of Operations, Environmental Services Bureau in Public Works, was present to recognize and highlight Mr. Curry’s career with the City of Long Beach. A motion was made to approve recommendation on the Consent Calendar. 5. 19-180CS Recommendation to receive and file resignation(s): Guadalupe Guillen, Gas Construction Worker II, Energy Resources Department (2 yrs., 4 mos.) James Roberts, Mechanical Equipment Stock Clerk I, Public Works Department (2 yrs., 4 mos.) Brandon Sears, Police Officer, Police Department (9 mos., 20 days) A motion was made to approve recommendation on the Consent Calendar. 6. 19-181CS Recommendation to approve transfer(s): Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM Sue Ann Alcantara - Customer Services Representative III, Financial Management to Customer Service Representative III, Energy Resources Julieta Suarez - Accounting Technician, Public Works to Accounting Technician, Health and Human Services Nicholas Wright, Maintenance Assistant I, Public Works to Maintenance Assistant III, Parks, Recreation and Marine A motion was made to approve recommendation on the Consent Calendar. 7. 19-182CS Recommendation to approve schedule for hearing(s): Dismissal Appeal Hearing 03-D-1819, Suggested Dates: November 13 & 20 and December 4, 2019 A motion was made to approve recommendation on the Consent Calendar. 8. 19-183CS Recommendation to Revert to Former Classification - Virjo Conner, Gas Maintenance Supervisor I Communication from Sandra Aguilar, Personnel Officer, Energy Resources Department Staff report prepared by Stanley Wang, Personnel Analyst A motion was made to approve recommendation on the Consent Calendar. 9. 19-184CS Recommendation to Approve Extension of Expiring Eligible Lists (6 months) Staff report prepared by Christina Pizarro Winting, Executive Director Business Systems Specialist (H67AN-19) Test #13 (4/30/2019) Buyer (C13AN-19) Test #01 (1/22/2019) Civil Engineer (K11NN-19) Test #05 (4/3/2019) Civil Engineering Associate (K13NN-19) Test #06 (4/18/2019) Deputy Fire Marshal (AT5NN-19) Test #01 (1/8/2019) Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM Deputy Fire Marshal (AT5NN-19) Test #02 (1/29/2019) Housing Aide (HS1AN-18) Test #01 (9/14/2018) Housing Assistance Coordinator (C39NN-18) (9/11/2018) Mechanical Supervisor (L21AN-19) Test #01 (4/18/2019) Petroleum Operations Coordinator (K45AN-18) Test #02 (10/8/2018) - 5 Months Plan Checker - Fire Prevention (KA4NN-19) Test #05 (4/4/2019) Planner (F53AN-19) Test #02 (10/23/2018) Police Officer - Lateral (F23NN-19B) Test #01 (4/2/2019) Police Recruit (F63NN-19) Test #08 (4/18/2019) Public Safety Dispatcher - NTN Exam (J45AN-18A) Test #01 (4/23/2018) Public Safety Dispatcher - Post Waiver (J45AN-18B) Test #01 (4/23/2018) Registered Nurse (G11AN-19) Test #08 (4/3/2019) Senior Program Manager - Water (MC5NN-19) Test #03 (4/29/2019) Senior Structural Engineer (K65NN-19) Test #03 (4/2/2019) Senior Traffic Engineer (K68NN-19) Test #01 (4/9/2019) Special Services Officer (F33AN-18) Test #26 (4/23/2018) Special Services Officer (F33AN-19) Test #32 (10/4/2018) Systems Support Specialist (H69AN-18) Test #09 (10/31/2018) - 5 Months Systems Support Specialist (H69AN-18) Test #11 (4/2/2019) Systems Technician (H70AN-19) Test #02 (4/9/2019) A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 10. 19-185CS RECOMMENDATION FOR SELECTIVE CERTIFICATION - (Clerk Typist) Communication from Meg Rau, Administrative Officer, Fire Department Staff Report prepared by Carolyn Pen, Administrative Analyst Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM Ms. Pizarro Winting briefed the Commission regarding this item. A motion was made by Commissioner Garnica, seconded by Commissioner Arias, to approve recommendation. The motion carried by the following vote: Yes: 4 - Phyllis O. Arias, Brandon Dowling, Joen Garnica and Heather Morrison Excused: 1 - Susana Gonzalez Edmond 11. 19-186CS DISCUSSION REGARDING PERMANENT LOCATION FOR CIVIL SERVICE COMMISSION MEETINGS Ms. Pizarro Winting informed the Commission that staff is working to have Commission meetings permanently take place in the Civic Chamber. She mentioned that there are a few trainings and meetings scheduled through November 6 that are in the Civic Chamber, so we will need to find a temporary location for the next couple of meetings. The Commission liked using the Water Department’s Board Room. Jessica Stoudenmire of the Water Department will check if the Board Room is available. Commissioner Garnica also suggested using a room at Fire Headquarters. Ms. Pizarro Winting will advise the Commission regarding availability of space at either the Water Department or Fire Department. She stated that, as of yet, we are not on the calendar for use of the Civic Chamber but did state that the Port and the City Manager’s office are both being cooperative. She thanked the Commission for their patience. MANAGERS’ REPORTS Recruitment & Selection Ms. Slaten informed the Commission that Civil Service staff will be partnering with Public Safety Departments to outreach at various events taking place over the course of the next few weeks. A master list of events and dates will be posted on the Civil Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM Service website. She asked Commissioners to let her know if they are interested in attending any of the events and she will send information. Special Projects Ms. McDonald did not have any new information to report. Administration Support Services Ms. Alamo did not have any new information to report. Executive Director Ms. Pizarro Winting thanked the Water Department for allowing Civil Service to use its Board Room. Mr. Garner has been amazing and offered his assistance when we were in a bind. She thanked Ms. Camerino for her patience and for being mobile. Ms. Pizarro Winting stated that the Commission had a great planning meeting. Staff are already working on some of the projects and will get timelines to the Commission. Ms. Pizarro Winting announced that Keion Bryant resigned and thanked him for his work that he had done with the City. She mentioned that Civil Service will look into filling its two positions that were budgeted in Fiscal Year 2020. At a later date, Ms. Pizarro Winting will provide more information to the Commission regarding staffing. Ms. Pizarro Winting informed the Commission that she continues to meet with Department Heads, which have been going well. She had the opportunity to have lunch with Mr. Modica and Mayor Garcia, which also went well. Everyone is excited about the Commission’s participation with city activities. UNFINISHED BUSINESS Commissioner Arias stated that the Wonderlic Subcommittee has met twice. The subcommittee has looked at data and materials related to the different exams and will continue to meet to review the materials that have been received. The subcommittee should be able to report to the Commission within the next couple of meetings. NEW BUSINESS Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM No new business was discussed. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. There were no comments from the public. ADJOURNMENT Vice President Morrison adjourned the meeting at 8:23 a.m. HEARING 9:00 A.M. – 05-D-1819 Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, OCTOBER 2, 2019 CIVIL SERVICE COMMISSION 1800 EAST WARDLOW ROAD, LONG BEACH, MINUTES CA 90807 – LONG BEACH WATER DEPARTMENT / BOARD OF WATER COMMISSIONERS BOARD ROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10