Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Susana Gonzalez Edmond, President Phyllis O. Arias, Commissioner Heather Morrison, Vice President Brandon Dowling, Commissioner Joen Garnica, Commissioner Christina Pizarro Winting, Executive Director FINISHED AGENDA & MINUTES Commissioner Arias called the meeting to order at 8:43 a.m. FLAG SALUTE Commissioner Arias led the flag salute. ROLL CALL Commissioners Phyllis O. Arias, Brandon Dowling and Joen Garnica Present: Commissioners Heather Morrison and Susana Gonzalez Edmond Absent: Christina Pizarro Winting, Executive Director Crystal Slaten, Deputy Director Monica Kilaita, Deputy City Attorney Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer JT Nagayama, City Clerk Specialist Liz Rodriguez, Clerk Typist Shellie Goings, Personnel Analyst Sheree Valdoria, Personnel Analyst Elsa Ramos, Personnel Analyst Carolyn Pen, Administrative Analyst Veronica Robles-Scott, Administrative Analyst Maria Macias, Personnel Assistant Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Meg Rau, Administrative Officer Robbie Grego, Deputy Chief Stacey Lewis, Director of Human Resources John Villarreal, Commercial Diver 1. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Rich Dines, Former Harbor Commissioner, and John Villarreal, Commercial Diver, addressed the Commission regarding Closed Session Item No. 15, Request to File for Examination by Dismissed Employee, in support of Ken Kuhlman. 2. 20-040CS Recommendation to approve minutes: Regular Meeting of February 5, 2020 Dismissal Hearing 05-D-1819 Minutes of September 18, September 25, October 2 and October 9, 2019 A motion was made by Commissioner Dowling, seconded by Commissioner Garnica, to approve the minutes from the Civil Service Regular Meeting of February 5, 2020. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve the minutes from the Dismissal Hearing 05-D-1819 of September 18, September 25, October 2, and October 9, 2019 . The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond CONSENT CALENDAR: (3 - 8) Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Passed the Consent Calendar A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve Consent Calendar Items 3 - 8. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond 3. 20-041CS Recommendation to approve examination results: Commercial Diver Test #01 (Established 02/07/20) Engineering Technician (Established 02/14/20) Fleet Services Supervisor (Established 02/14/20) Maintenance Assistant Test #01(Established 02/13/20) Police Recruit Test #16 (Established 02/04/20) Police Recruit Test #17 (Established 02/06/20) Public Affairs Assistant Test #01 (Established 02/13/20) Public Safety Dispatcher - NTN Test #11 (Established 02/07/20) Public Safety Dispatcher - POST WAIVER Test #11 (Established 02/07/20) Refuse Operator Test #24 (Established 02/07/20) Special Services Officer Test #41 (Established 02/05/20) Structural Engineer Test #02 (Established 02/07/20) A motion was made to approve recommendation on the Consent Calendar. 4. 20-042CS Recommendation to approve bulletin(s): Plumber Traffic Engineering Associate A motion was made to approve recommendation on the Consent Calendar. 5. 20-043CS Recommendation to receive and file resignation(s): Clarence Cureton, Special Services Officer III, Harbor Department (11 mos., 2 days) Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Shaunna Dandoy, Public Affairs Assistant, Police Department (1 yr., 1 mo.) Ingrid Gizzelle Escobedo Felix, Police Recruit, Police Department (4 mos., 23 days) Edward L. Green, Jr., Motor Sweeper Operator, Public Works (4yrs., 8 mos.) Colleen Henehan, Public Safety Dispatcher II, Disaster Preparedness and Emergency Communications (1 yr., 10 mos.) Christopher D. Johnson, Firefighter, Fire Department (7 yrs., 11 mos.) Brandon Willie King, General Maintenance Assistant, Parks, Recreation and Marine (1 mo. 23 days) Heriberto Lopez, School Guard, Police Department (1 yr., 1 mo.) Nick Vasuthasawat, Planner II, Development Services (4yrs., 2 mos.) Stanley Wang, Personnel Analyst II, Civil Service Department (1 yr., 7 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 20-044CS Recommendation to approve transfer(s): Fidel Garcia - Special Services Officer II, Public Works to Special Services Officer II, Airport Michael Penaranda - Permit Technician I, Development Services to Permit Technician I, Public Works A motion was made to approve recommendation on the Consent Calendar. 7. 20-045CS Recommendation for Permanent Assignment to Former Classification - Fermin Gracian, Construction Inspector Communication from Anja Jacobsen, Acting Administrative Officer, Energy Resources Staff report prepared by Sheree Valdoria, Personnel Analyst Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM A motion was made to approve recommendation on the Consent Calendar. 8. 20-046CS Recommendation for Provisional Appointment - Jason C. King, Building Services Supervisor Communication from Ruby Marin-Jordan, Special Projects Officer, Police Department Staff Report prepared by Carolyn Pen, Administrative Analyst A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 9. 20-047CS RECOMMENDATION TO RESCIND THE EXTENSION OF ELIGIBLE LIST Staff report prepared by Christina Pizarro Winting, Executive Director Ms. Pizarro Winting briefed the Commission regarding this Item. A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve recommendation. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond 10. 20-048CS RECOMMENDATION TO CREATE STANDING COMMITTEES Staff Report prepared by Christina Pizarro Winting, Executive Director Ms. Pizarro Winting briefed the Commission regarding this Item. Commissioner Arias requested that the item be laid over to the next meeting so the item could be heard by the whole Commission. Commissioner Garnica asked where the standing Ad-Hoc Committees fall into so the work that is currently being done is evenly divided between the Commissioners. Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Commissioner Dowling commented that it sounded like there were going to be a lot of efficiencies built into the process, and if the Commission does decide to move forward, it will be a good thing that will allow the Commission to work more efficiently on urgent items, and thanked staff for the report. Commissioner Arias expressed concerns regarding the expectation of Standing Committees meeting regularly. Ms. Pizarro Winting responded that the Standing Committees don't have to meet unless an item is referred to the Committee and that there is no expectation to meet if there are no items. A motion was made by Commissioner Dowling, seconded by Commissioner Garnica, that the item be laid over to the next meeting. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond 11. 20-049CS RECOMMENDATION TO APPROVE PROVISIONAL APPOINTMENT PROCESS Staff Report prepared by Christina Pizarro Winting, Executive Director Ms. Pizarro Winting briefed the Commission regarding this Item. Commissioner Arias clarified the changes to the process will create consistency. Ms. Pizarro Winting agreed with Commissioner Arias and commented the written documentation is very helpful for people to follow. A motion was made by Commissioner Garnica, seconded by Commissioner Dowling, to approve recommendation. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond 12. REPORTS FROM MANAGERS Recruitment and Selection Ms. Slaten introduced Shellie Goings, Personnel Analyst, and Jason Hosea, Captain, Long Beach Fire Department, who provided a PowerPoint presentation on the Fire Recruit Recruitment outreach efforts, the FY 2020 demographics and an overall summary for the Fire Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM Recruit process for the year 2020. Commissioner Arias commented it will be exciting to see what the numbers look like after a full year. Commissioner Garnica commented she was happy to see non-binary was added, and asked if there was a way to capture mixed race individuals. Ms. Goings responded that was most likely where the Another category comes from, and that staff can look into the EEO report. Commissioner Garnica asked if a student is interested in Fire Science, is Jordan High School the best school to go to for the Fire Pathway program. Mr. Hosea responded that Jordan High School is the flagship for the Fire Pathways program and that is the only one currently in the district. Commissioner Dowling thanked Ms. Goings and Mr. Hosea for the presentation and asked if staff could come back later in the year with a full report on tracking age, residency, education, and whether they were a first time or prior applicant. Commissioner Arias asked if the percentage of overall female applicants could be included in the next report. Mr. Hosea responded they could and that staff knows it is an area that they need to improve in, and they are reaching out to colleges, universities, and veterans programs. Ms. Pizarro Winting thanked the Fire Department for their partnership and the resources they are putting towards this effort. Special Projects Ms. McDonald did not have any new information to report. Administration Support Services Ms. Alamo did not have any new information to report. Executive Director Ms. Pizarro Winting introduced the department's newest member of the team, Elsa Ramos, Personnel Analyst, who came from the Health and Human Services Department. Ms. Pizarro Winting also announced that Ms. Ramos will be joined by four other colleagues on March 2, 2020 and at the March 5, 2020 meeting, the department will be fully staffed with 5 Personnel Analysts. Ms. Ramos thanked the Civil Service Department for bringing her on to the team. 13. UNFINISHED BUSINESS Ad Hoc Subcommittees: A. Subcommittee to Develop Civil Service Commission Policy regarding requests to Utilize Classified Positions in the Unclassified Service B. Subcommittee to Study City Employee Credit System There were no updates provided. Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM 14. NEW BUSINESS 15. 20-050CS CLOSED SESSION - REQUEST TO FILE FOR EXAMINATION BY DISMISSED EMPLOYEE - Special Services Officer III ( Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) The Commission went into Closed Session for discussion at 9:41 p.m. After discussion, Commissioner Arias reconvened the meeting at 10:05 a.m. and reported out of Closed Session that the Commission unanimously approved the request to file by Mr. Ken Kuhlman. 16. 20-039CS CLOSED SESSION - Executive Director’s Performance Evaluation (Pursuant to Paragraph (b)(1) of Section 54957 of the California Government Code) A motion was made by Commissioner Dowling, seconded by Commissioner Garnica, that the item be laid over to the next meeting. The motion carried by the following vote: Yes: 3 - Phyllis O. Arias, Brandon Dowling and Joen Garnica Absent: 2 - Heather Morrison and Susana Gonzalez Edmond 17. COMMENTS FROM THE PUBLIC – The Civil Service Commission will hear from members of the public on matters within the Commission’s jurisdiction. Stacey Lewis, Director of Human Resources, Harbor Department, thanked Ms. Pizarro Winting for presenting at the Board of Harbor Commissioners Human Resources Subcommittee. ADJOURNMENT Commissioner Arias adjourned the meeting at 10:06 a.m. NO HEARING Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM jn Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 19, 2020 CIVIL SERVICE COMMISSION 411 WEST OCEAN BOULEVARD, CIVIC MINUTES CHAMBERS, 8:30 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 10 of 10