Parks and Recreation Commission

CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Ron Antonette, President Julie Heggeness, Commissioner Ben Goldberg, Vice President Ron Sievers, Commissioner David Zanatta, Commissioner Stephen P. Scott, Interim Director Stella Ursua, Commissioner Valerie Davis, Executive Assistant Margo Morales, Commissioner FINISHED AGENDA AND DRAFT MINUTES CALL TO ORDER The Parks and Recreation Commission meeting was called to order by President Ron Antonette at 9:05 a.m., at the El Dorado West Sr. Center, Bridge Room. Interim Director Scott took roll call and confirmed a quorum. ROLL CALL A motion was made by Commissioner Heggeness and seconded by Vice President Goldberg, to excuse Commissioner Ursua from the February 18, 2016 Parks & Recreation Commission Meeting. The motion carried. Additionally, it was noted Commissioner Sievers had not arrived at the meeting at the time of roll call, and had not noted an anticipated absence from the February 18, 2016 meeting. Mr. Sievers joined the meeting at approximately 9:15 a.m. Commissioners Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Present: Benjamin Alan Goldberg and Ron Antonette Commissioners Stella Ursua Absent: Page 1 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM STAFF PRESENT: Stephen Scott - Interim Director Hurley Owens - PRM Maintenance Bureau Manager Gladys Kaiser - PRM Community Recreation Services Bureau Manager Robert Livingstone - PRM Superintendent of Golf Operation sand Contracts Meredith Reynolds - PRM Parks Planning Officer Leah Salgado - PRM Analyst Valerie Davis - Executive Assistant Michelle Wilson - PRM Superintendent, Community Recreation Services. GUESTS: Jill Brennan - Community Member Priya Sodha - Coaching Corps. Lucy Johnson - Aquatics Capital Ann Cantrell - Community Member PRESENTATIONS January 2016 Employee of the Month - Michelle Wilson Kim Wendt, Reservations/Registration Supervisor, was presented with the Employee of the Month for January 2016. Michelle Wilson spoke. Gladys Kaiser spoke. Congratulations to Kim Wendt! President Antonette welcomed Commissioner Margo Morales to the Parks & Recreation Commission. Commissioner Morales gave a brief overview of her background and stated she was very pleased to be serving on the Commission. APPROVAL OF MINUTES Page 2 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM 1. 16-005PR Recommendation to approve the Parks & Recreation Commission Meeting minutes of January 21, 2016. Commissioner Morales asked that it be noted she was not at the Commission meeting January 21, 2016. Due to paperwork processing and filing of mandatory State forms, Commissioner Morales' first official Parks and Recreation Commission meeting was February 18, 2016. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette Absent: 1 - Stella Ursua COMMISSION ACTION ITEMS 2. 16-006PR Recommendation to approve the fee waiver requests outlined in Attachment "A" in accordance with the Fee Waiver policy. Gladys Kaiser provided the staff report. Vice President Goldberg spoke. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve the recommendation, excluding item number 4693 (LB Area Council of Boy Scouts of America). The motion carried by the following vote: Yes: 6 - Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette Absent: 1 - Stella Ursua Page 3 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM A motion was made by Commissioner Heggeness and seconded by Commissioner Morales to approve item number 4693 (LB Area Council of Boy Scouts of America). The motion carried by the following vote: Yes: 5 - Julie Heggeness, Maro Morales, Ron Sievers, David Zanatta, Ron Antonette Absent: 1 - Stella Ursua Abstain: 1 - Benjamin Alan Goldberg 3. 16-007PR Approve the Fitness Station improvements to the northern portion of Cesar A. Chavez Park between the Tot Lot and restroom, which meets a recreational need within the City. (District 1) Meredith Reynolds provided the staff report. Commissioner Sievers spoke. Meredith Reynolds spoke. Interim Director Scott spoke. A discussion ensued. Gladys Kaiser spoke. Commissioner Zanatta spoke. Meredith Reynolds spoke. A discussion ensued. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette Absent: 1 - Stella Ursua 4. 16-008PR Authorize the Director of Parks, Recreation and Marine to execute all documents necessary to enter into a Host Agency Agreement with Coaching Corps, a 501(c)3 organization, for the facilitation and placement of its volunteer coaches within the Department’s youth sports programs for a term of one year, with two, one-year renewal periods at the discretion of the Director. Robert Livingstone provided the staff report. Page 4 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Priya Sodha, from Coaching Corps, spoke. Interim Director Scott spoke. Commissioner Zanatta spoke. Commissioner Goldberg spoke. Commissioner Morales spoke. A discussion ensued. Interim Director Scott spoke. Gladys Kaiser spoke. Commissioner Goldberg spoke. Priya Sodha spoke. A discussion ensued. Public Comment: Jill Brennan spoke. Lucy Johnson spoke. President Antonette spoke. Interim Director Scott spoke. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette Absent: 1 - Stella Ursua DIRECTOR'S REPORT TO COMMISSION 5. 16-009PR Recommendation to receive and file the Director's monthly highlights report, "We Create Community" for February 2016. Interim Director Scott provided the report. Robert Livingstone spoke. Vice President Goldberg spoke. President Antonette spoke. A discussion ensued. Page 5 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM A motion was made by Commissioner Heggeness, seconded by Vice President Goldberg, to received and filed. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Margo Morales, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette Absent: 1 - Stella Ursua CORRESPONDENCE It was noted by Vice President Goldberg that some email correspondence from Ann Cantrell had not been included in the agenda packets for January 2016. Valerie Davis stated this was an oversight on her part. She would review emails received and make the correspondence available. COMMITTEE STATUS REPORTS Page 6 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM EXECUTIVE COMMITTEE President Antonette - Chair President Antonette stated the Committee met and discussed the agenda and committee matrix. Committee assignments were discussed. The upcoming California Parks and Recreation Society conference was discussed. FINANCE & APPEALS COMMITTEE Vice President Goldberg - Chair Vice President Goldberg stated the Committee met. Department budget and water use was discussed. Losses for the month of January were discussed. MARKETING & RECREATION COMMITTEE Commissioner Zanatta - Chair The Committee did not meet. MAINTENANCE & INFRASTRUCTURE COMMITTEE President Antonette - Chair President Antonette stated the Committee met at Bixby Park. The newly installed exercise equipment was discussed, as well as future visits to PRM projects at various parks. Commissioner Zanatta spoke. PARKS USAGE & REGULATIONS COMMITTEE Commissioner Ursua - Chair The Committee did not meet. Commissioner Sievers spoke. 1. Ranger Report 2. Special Events and Filming Report JOINT USE COMMITTEE Commissioner Sievers - Chair The Committee did not meet. OLD BUSINESS Vice President Goldberg asked for an update on artificial turf fields. Interim Director Scott spoke. Page 7 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM NEW BUSINESS PUBLIC COMMENT: IMMEDIATELY PRIOR TO ADJOURNMENT Opportunity is given to those members of the public who would like to address the Parks and Recreation Commission on non-agenda items. Each speaker is limited to three minutes unless extended by the Parks and Recreation Commission. Ann Cantrell spoke regarding use of pesticides in the parks and bulrush removal. Vice President Goldberg spoke. Jill Brennan stated she is concerned about pesticides and also the removal of the Bulrush. She would like to move forward and continue to be involved in ensuring El Dorado Regional Park and El Dorado Nature Center remain the jewel that they are. President Antonette spoke. Interim Director Scott spoke. Cindy Coke spoke regarding stopping the use of Round Up. Vice President Goldberg thanked the public for their concerns regarding the environment. Interim Director Scott spoke. Kelly Parkins, Superintendent of Grounds Maintenance spoke. Vice President Goldberg spoke. Commissioner Sievers spoke. President Antonette spoke. A discussion ensued. Page 8 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM STAFF COMMENTS: Gladys Kaiser reminded all that Summer Season is upon us. April 15th is the start of sign-ups for Summer Camps. Valerie Davis reminded the Commissioners about their obligations to submit their Form 700's. She will email Commissioners individually. Meredith Reynolds discussed upcoming Maintenance and Infrastructure Committee meetings, as well as the Park Tour for CPRS. Gladys Kaiser provided additional information regarding CPRS. President Antonette spoke. Interim Director Scott spoke. Commissioner Zanatta spoke. Robert Livingstone spoke regarding the upcoming Foot Golf pilot program at Little Rec Golf Course, to be operated by American Golf Corporation as an additional revenue source. COMMISSIONER COMMENTS: Commissioner Heggeness welcomed Commissioner Morales Commissioner Zanatta thanked Kelly Parkins for the information relayed. Jill Brennan spoke. Vice President Goldberg expressed his appreciation for receiving information from Staff the Public on Park operations. President Antonette expressed his appreciation to our former Commission and Commissioners for focusing the Commission on making positive changes in areas under their purview. COMMITTEE MEETING REMINDERS Page 9 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM MAINTENANCE & INFRASTRUCTURE COMMITTEE - Friday, March 4, 2016 - Parks, Recreation and Marine Administration Building, Small Conference Room FINANCE & APPEALS COMMITTEE - Thursday March 10, 2016 - 3pm, Location TBD EXECUTIVE COMMITTEE - Thursday, March 10, 2016 - 4pm, Location TBD NEXT MEETING The next Parks and Recreation Commission meeting will be held on Thursday, March 17, 2016, at the El Dorado Park West Community Center, Senior Center Library located at 2800 N. Studebaker Road, Long Beach, CA 90815. ADJOURNMENT Page 10 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM The meeting was adjourned at 10:38 a.m. NOTE: An agenda may be obtained from the Parks, Recreation and Marine Department prior to the meeting or can be mailed if the Department is provided self-addressed, stamped envelopes mailed to: Department of Parks, Recreation and Marine, Attention: Valerie Davis, 2760 N. Studebaker Rd., Long Beach, CA 90815. The Parks and Recreation Commission agenda and supporting documents are available on the Internet at http://longbeach.legistar.com/Calendar.aspx. Persons interested in obtaining an agenda via e-mail should e-mail their request to valerie.davis@longbeach.gov or subscribe to the City of Long Beach LINKLB System at http://www.longbeach.gov/linklb. Agenda items may also be reviewed at the Parks, Recreation and Marine Department, 2760 N. Studebaker Rd., Long Beach, CA 90815 or online. Please contact Valerie Davis at (562) 570-3170, to make these arrangements. If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to Valerie Davis, Department of Parks, Recreation and Marine at (562) 570-3170, at least 48 hours prior to the Parks and Recreation Commission meeting. E-Mail correspondence regarding agenda items can be directed to valerie.davis@longbeach.gov. Page 11 of 12 CITY OF LONG BEACH THURSDAY, FEBRUARY 18, 2016 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 12 of 12