City Council

CITY OF LONOKE CITY COUNCIL MEETING MINUTES August 12, 2019 The Lonoke City Council held a city council meeting in the administration room of City Hall at 6:00 p.m. on Monday, August 12, 2019. Mayor Trae Reed called the meeting to order with the invocation given by Pastor David Studer, Palm Street Church of Christ. City Clerk, Jeribeth Edwards to call the roll. City Clerk Jeribeth Edwards called the roll and declared a quorum. Mayor Trae Reed City Clerk Jeribeth Edwards Treasurer Phillip Howell (Absent) Deputy Clerk Regina Ibbotson Council Members Efrem Jones, Alice Bridges, Raymond Hatton, Ryan Biles, Matt Cordell (Absent), Michael Florence, Koy Butler, and Suzette Elmore City Attorney Ginger Stuart Police Chief Randy Mauk W/S/S Supt. Jim Kelley /Jim Ed Ransom C.C. Director Mike Brown Fire Dept. Justin Wittenberg Parks Director Roy Don Lewis News Media Rick Kron, The Leader Visitors Dutch King, Stefan Hendricks, Nick Polk, Jim Bailey, Terry Bevill, Bentley Story, Patrick Reagan, Pierce Johnson, Vonda Evans, Rosemary King, Deloris Allison, Kimberly Heard, Wendell Moore Jr., Ron Devinney, Mike Jones, Mildred Jones, Gary Padget, Tasha Terry, Ashlee Minson, Anna McClung, David Studer, Jim Wiertelak, Gina Wiertelak, Kimberly Kethley-Sapp, James Whitehead, Rick Kron, Robin Smith, Darrell Cox, Gene Eagle, Cindy Reaves MINUTES: Mayor Trae Reed asked for acceptance of the July meeting minutes as recorded. Efrem Jones made a Motion to accept the minutes as read. Raymond Hatton seconded the motion. Motion carried. PUBLIC COMMENT: A. Mr. Larry Westmoreland with the Veterans Land Bank was present and mentioned to the council that the Land Bank has acquired some land. Mr. Westmoreland mentioned he would like to see the land used for a community garden. He asked the city to partner with other non-profits, churches, and the farming community to make a detailed plan to address the organizational planning and funding for the program. The council talked and decided they would want to know more about this opportunity. 1  CITY OF LONOKE CITY COUNCIL MEETING MINUTES August 12, 2019 2022 Executive Board Report - Anna McClung was present and gave an update on Lonoke 2022 Report. She presented minutes from the previous committee meetings. PUBLIC WORKS: Mr. Jim Kelley was present and gave report. A. Sewer Lagoon Diversion Curtains Bid Results: Crow Construction was the low bid for the sewer curtains. Michael Florence made a motion to spend $76,990.00. Koy Butler seconded the motion. Motion carried. B. Change Order #1- Heller Co., Inc.-Sewer Improvement Phase II: Reason for change order, haul off excavated material and to reconcile bid items in contract. The total amount is $9,323.57. Koy Butler made a motion to pay this difference. Raymond Hatton seconded the motion. Motion carried. C. Change Order #4-Kraus Con. Co. LLC- Sewer Improvement Phase1: Reason for change order, to add additional sewer lines on Ash Street, Pine Street, Frank T. Bunton and Palm Street. Michael asked if these changes were anticipated. Mr. Jim Kelley mentioned that this was not anticipated but is needed to complete the job while the Kraus Construction Company is still working. Koy Butler made a motion to pay the change order for $377,495.00. Efrem Jones seconded the motion. Motion carried. D. Change Order #2- Diamond Construction Co.- Sewer Improvement. Phase II: Reason for change order is to add additional gravity to sewer lines. Alice Bridges made a motion to spend $437,200.00. Efrem Jones seconded the motion. Motion carried. E. Sourcewell Generator Quotes with Installation included- Last month the council approved generators for the well station and the water treatment plant. The previous approval for the treatment plant of $39,026.33 did not include installation. The total price is $67,924.44 for a turn-key job. Koy Butler made a motion to pay the difference of $28,898.11. Raymond Hatton seconded the motion. Motion carried. The previously approved price for the well site was $50,155.07 with a new total including installation of $71,525.51. Koy Butler made a motion to pay the difference of $21,370.44. Raymond Hatton seconded the motion. Motion carried. STREET DEPARTMENT: Mr. Jim Ransom was present and gave report. A. Repairs to Bush Hog- The ditch bank mower repairs at Heritage Agriculture are $4,441.55. Michael Florence asked what a new Bush Hog would cost. After some discussion, Alice Bridges made a motion to get the repairs done. Suzette Elmore seconded the motion. Motion carried. POLICE DEPARTMENT: Chief Randy Mauk was present and gave report. He mentioned that $10,320.00 has been billed to immigration and probation/parole. Chief Mauk asked to purchase off the state contract a Dodge Charger from Red River Dodge. The total for the Charger is $23,161.00. Efrem Jones made a motion to purchase the car. Chief Mauk also would like to get the car outfitted from Grace Communications. The total for the outfitting is $3,462.24. Koy Butler made a motion to get the car outfitted. Efrem Jones seconded the motion. Motion carried. Chief Mauk mentioned that State of Arkansas Detention Review came back and the Police Department passed. 2  CITY OF LONOKE CITY COUNCIL MEETING MINUTES August 12, 2019 PARKS/MOSQUITO: Mr. Pierce Johnson was present and gave report. A. Update on Ball Park Concession Stand Project- Allison and Partners has put together a plan for the new concession and restroom building. The total cost is $14,359.99. Raymond Hatton made a motion to pay the invoice. Ryan Biles seconded the motion. Motion carried. B. Field Renovation Quotes- Mr. Johnson asked approval for quotes for the field renovation. He had two quotes. One from Athletic Fields Service of Arkansas, Sherwood. The total is $17,569.15. The other quote is from Ozark Ballfields for the total of $22,000.55. Koy Butler made a motion to use Athletic Fields Service for $17,569.15. Efrem Jones seconded the motion. Motion carried. COMMUNITY CENTER: Mr. Mike Brown was present and gave report. Coming events are: Baptist Health will be out doing health checks. Driving tests and a blood pressure clinic I Sept/Oct are the events going on for the month. No action required from the council. FIRE DEPARTMENT: Justin Whittenburg was present and gave report. Mr. Whittenburg needed no action from the council. OLD BUSINESS: A. AT&T Monopole Lease- Mayor gave an update on the lease for ATT service. There will be a 25-year term, rent for month is 1200.00, 1,000.00 co- locator fee. The land space will be 60x60. Also, they will pay half of the administration fee. The council was happy to hear the update. NEW BUSINESS: A. Resolution 8-1-2019- “A Resolution Certifying Endorsement of the Consolidated Incentive Act of 2003 for Chemofast, USA”. After some discussion, Efrem Jones made a motion to put Res. No. 8-1-2019 on the floor. Alice Bridges seconded the motion. Motion carried. Ginger Stuart read the Resolution in its entirety. Efrem Jones made a motion to accept the resolution. Raymond Hatton seconded the motion. Motion carried. B. Funding for 2020 Census Ad Campaign- Mayor asked the council to get more people involved in this committee. He feels that the city should participate. In order to do that, he would like to purchase items to advertise the census. The cost for these items is $7,100.00. Michael Florence made a motion to spend the $7,100.00 from the general fund. Raymond Hatton seconded the motion. Motion carried. C. Local Fire Retirement Actuary FYE 2018: Mayor gave report on the matter. D. Fixed Asset Removal: Mayor asked for approval to remove assets. Raymond Hatton made a motion to remove the assets. Efrem Jones seconded the motion. Motion carried. 3  CITY OF LONOKE CITY COUNCIL MEETING MINUTES August 12, 2019 PAY THE BILLS: Efrem Jones made a motion to pay bills. Raymond Hatton seconded the motion. Motion carried. BILLS ALREADY PAID IN JULY 2019 City General $64,864.44 Water $33,842.67 Street $13,504.78 Community Center $18,324.93 Retail One Cent $847.76 Criminal Justice $1,943.98 Local Fire Pension Fund $1,400.00 BILLS TO BE PAID IN AUGUST 2019 General Fund $28,394.20 Water $13,369.37 Street $7,780.88 Community Center $6,873.85 Retail One Cent $2,660.84 Court Automation $773.50 Criminal Justice $802.02 ADJOURN: Raymond Hatton made a motion to adjourn. Efrem Jones seconded the motion. Motion carried. _____________________________________ Mayor Henry F Reed III Attest: _________________________________ City Clerk 4