City Council

CITY OF LONOKE CITY COUNCIL MEETING MINUTES November 12, 2019 The Lonoke City Council held a city council meeting in the administration room of City Hall at 6:00 p.m. on Tuesday November 12, 2019. Mayor Trae Reed called the meeting to order with the invocation given by Pastor Garry Harris, St. John Baptist Church. City Clerk, Jeribeth Edwards to call the roll. City Clerk Jeribeth Edwards called the roll and declared a quorum. Mayor Trae Reed City Clerk Jeribeth Edwards Treasurer Phillip Howell (Absent) Deputy Clerk Regina Ibbotson Council Members Efrem Jones (Absent), Alice Bridges, Raymond Hatton, Ryan Biles (Absent), Matt Cordell, Michael Florence, Koy Butler, and Suzette Elmore City Attorney Ginger Stuart Police Chief Steven Holt W/S/S Supt. Jim Kelley C.C. Director Mike Brown Fire Dept. Justin Wittenberg Parks Director Roy Don Lewis News Media Rick Kron, The Leader (Absent) Visitors Anna McClung, Jared Skillern, Mike Jones, Garry Harris, Janice Harris, Tasha Terry, Karen Dill, Craig Wilson, Jim Bailey, Deborah Moore, Jay Holstead, Jim Weirtelak and Cindy Reaves MINUTES: Mayor Trae Reed asked for acceptance of the October 14th meeting minutes as recorded. Koy Butler Made a Motion to accept the minutes as read. Raymond Hatton seconded the motion. Motion carried. 2022 Executive Board Report – Anna McClung was present and gave an update on Lonoke 2022 Report. She presented minutes from the previous committee meetings. PARKS/MOSQUITO: Mr. Roy Don Lewis was present and gave report. The old concession stand at the ballpark has been torn down and moved off. Mr. Lewis mentioned that they will have to move the ADT monitoring equipment in order to keep the thefts down. The cost to move the equipment is $1,548.45. Michael Florence made a motion to spend the money. Raymond Hatton seconded the motion. Motion carried. Mr. Lewis also mentioned the Christmas light committee plans to start putting up Christmas lights in the next few weeks. 1  CITY OF LONOKE CITY COUNCIL MEETING MINUTES November 12, 2019 COMMUNITY CENTER: Mr. Mike Brown was present and gave report. Coming events are Baptist Health will be out doing health checks. Driving tests, Mamo Van tests, and driver’s test are the events going on for the month. No action required from the council. Mr. Brown also mentioned that the Community Center has been asked to host a high school 4A swim meet next season. A. Lawn Mower Purchase: Sourcewell Contract- Mr. Brown asked permission to purchase a 60” cut Kubota mower from Heritage Agriculture, Carlisle AR. The cost is $13,442.00. Alice Bridges made a motion to purchase the mower. Suzette Elmore seconded the motion. Motion carried. B. Pool Deck Resurfacing Quote-TIP TAPS Contract and Locker Rooms/Restrooms: Mr. Brown asked to resurface the pool deck area. The estimate from Dennis Neal Resurfacing from Swifton, AR. is $29,637.00. Mr. Brown asked to resurface the Men’s and Women’s Locker Rooms and bathrooms. The estimate from Dennis Neal Resurfacing, Swifton, AR is for $15,562.00. The total for resurfacing will be $45,199.00. Koy Butler made a motion to get this process started. Raymond Hatton seconded the motion. Motion carried. PUBLIC WORKS DEPARMENT: (Water/Street/Animal Control) Mr. Jim Kelley was present and gave report. (Efrem Jones entered the building during the report.) A. LED Lighting Proposal (City Shop)- Mr. Kelley had three estimates for this job. Justice Electric Service LLC, for a total of $4,750.00. A+ Plus Electrical, LLC for a total of $2,250.00, and Entergy Solutions of Arkansas for $1,850.72. Michael Florence made a motion to go with Entergy Solutions and to add enough money for taxes, $2,100.00. Raymond Hatton seconded the motion. Motion carried. B. LED Lighting Proposal (Animal Shelter)- Mr. Kelley had three estimates for this job. Justice Electric Service LLC, for a total of $3,850.00. A+ Plus Electrical, LLC for a total of $1,550.00, Entergy Solutions of Arkansas for $1,241.15. Michael Florence made a motion to go with Entergy solutions of Arkansas for $1,400.00 for any extra taxes. Koy Butler seconded the motion. Motion carried. POLICE DEPARTMENT: Caption Steven Holt was present and gave report. Mr. Holt mentioned that the total billed to immigration and Probation/Parole was a total of $7,740.00. A. Jail Heat and Air Unit Quotes- Mr. Holt had two proposal’s for replacing indoor furnace, Evap Coil, new refrigeration line set and AC unit. Lonoke Service Company, LLC in Lonoke, AR. for $7,165.66. The other is from Danny Elmore Heating and Air Conditioning LLC in Lonoke, AR for a total of $5,000.00. Efrem Jones made a motion to go with Danny Elmore for the lowest bid. Alice Bridges seconded the motion. Motion carried. FIRE DEPARTMENT: Justin Whittenburg was present and gave report. Mr. Whittenburg needed to action from the council. 3rd Quarter Budget- Treasure Phillip Howell was absent and Mayor Reed gave a report for the budget. 2  CITY OF LONOKE CITY COUNCIL MEETING MINUTES November 12, 2019 OLD BUSINESS: A. Dr. Holmes Building Update: Mayor Reed asked if the city could re-advertise the building. Raymond Hatton made a motion to advertise for bids again. NEW BUSINESS: A. Ordinance 753- Amend UDC-Center Street Overlay District: Raymond Hatton made a motion to put Ord. #753 on the floor. Efrem Jones seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 753 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No. 753. Raymond Hatton seconded the motion. Motion carried with (7) aye hand votes. Koy Butler made the motion to suspend the rules- 2nd reading- title only. Efrem Jones seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 753- title only- 2nd reading. Efrem Jones made the motion to accept the 2nd reading-title only- of Ordinance No. 753. Raymond Hatton seconded the motion. Motion carried with (7) hand votes. Koy Butler made the motion to suspend the rules-3rd reading- title only. Efrem Jones seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 752- title only – 3rd reading. Efrem Jones made the motion to accept the 3rd reading- title only Ordinance No. 753. Raymond Hatton seconded the motion. Motion carried with (7) aye hand votes. Michael Florence made a motion to adopt the ordinance. Efrem Jones seconded the motion. Motion carried with (7) aye hand votes. Efrem Jones made a motion to adopt the emergency clause. Koy Butler seconded. Motion carried with (7) aye hand votes. B. Ordinance 754- “Vacate Alley, Blk 16, Dismuke’s Addition”: Raymond Hatton made a motion to put Ord. #754 on the floor. Koy Butler seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 754 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No. 754. Koy Butler seconded the motion. Motion carried with (7) aye hand votes. Koy Butler made the motion to suspend the rules- 2nd reading- title only. Matt Cordell seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 754- title only- 2nd reading. Efrem Jones made the motion to accept the 2nd reading-title only- of Ordinance No. 754. Koy Butler seconded the motion. Motion carried with (7) hand votes. Koy Butler made the motion to suspend the rules-3rd reading-title only. Raymond Hatton seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 754- title only – 3rd reading. Efrem Jones made the motion to accept the 3rd reading- title only Ordinance No. 754. Koy Butler seconded the motion. Motion carried with (7) aye hand votes. Koy Butler made a motion to adopt the ordinance. Matt Cordell seconded the motion. Motion carried with (7) aye hand votes. C. Ordinance 755- “Adopt New Employee Handbook”- Efrem Jones made a motion to put Ord. #755 on the floor. Koy Butler seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 755 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No. 755. Raymond Hatton seconded the motion. Motion carried with (7) aye hand votes. Koy Butler made the motion to suspend 3  CITY OF LONOKE CITY COUNCIL MEETING MINUTES November 12, 2019 the rules- 2nd reading- title only. Efrem Jones seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 755- title only- 2nd reading. Suzette Elmore made the motion to accept the 2nd reading-title only- of Ordinance No. 755. Efrem Jones seconded the motion. Motion carried with (7) hand votes. Michael Florence made the motion to suspend the rules-3rd reading-title only. Raymond Hatton seconded the motion. Motion carried with (7) aye voice votes. Ginger Stuart read Ordinance No. 755- title only – 3rd reading. Suzette Elmore made the motion to accept the 3rd reading- title only Ordinance No. 752. Efrem Jones seconded the motion. Motion carried with (7) aye hand votes. Michael Florence made a motion to adopt the ordinance. Koy Butler seconded the motion. Motion carried with (7) aye hand votes. Michael Florence made a motion to adopt the emergency clause. Koy Butler seconded. Motion carried with (7) aye hand votes. D. Tree Board- Appoint new member - April Anderson- Alice Bridges made a motion to appoint April Anderson to the tree board. Suzette Elmore seconded the motion. Motion carried. E. Request to Hire Community Development Director- Mayor Reed reported that he would like to hire someone to be the community development director. Condemnations, building inspection, code enforcement. This position will be a primary building inspector. Koy Butler made a motion to put this hire out to the public. Suzette Elmore seconded the motion. Motion carried. F. Trash Can Proposal- Alice Bridges reported to the council regarding the issue. Next meeting, she would like for the council to vote on this subject. G. ARML AD&D Plan Invoice for 2020 Council and Department Heads- The total Premium for 23 positions under the age of 70 is $1,840.00. Koy Butler made a motion to accept this. Alice Bridges seconded the motion. Motion carried. PAY THE BILLS: Koy Butler made a motion to pay bills. Efrem Jones seconded the motion. Motion carried. BILLS ALREADY PAID IN OCTOBER 2019 City General $67,702.03 Water $27,896.87 Street $4,747.32 Community Center $13,578.28 Retail One Cent $2,372.98 Criminal Justice $790.23 2003 Revenue Bond $60,135.00 4  CITY OF LONOKE CITY COUNCIL MEETING MINUTES November 12, 2019 BILLS TO BE PAID IN NOVEMBER 2019 General Fund $24,087.50 Water $13,438.78 Street $9,473.63 Community Center $5,908.62 Court Automation $773.50 Criminal Justice $496.20 ANNOUNCEMENTS: Michael Florence made an announcement regarding his dogs are missing. He asked the council and the public to look out for them. ADJOURN: Koy Butler made a motion to adjourn. Suzette Elmore seconded the motion. Motion carried. _____________________________________ Mayor Henry F Reed III Attest: _________________________________ City Clerk 5