City Council

CITY OF LONOKE CITY COUNCIL MEETING MINUTES (Via Zoom) September 13, 2021 (corrected) The Lonoke City Council held a city council meeting via ZOOM at 6:00 p.m. on Monday September 13, 2021. Mayor Trae Reed called the meeting to order with the invocation given by Pastor Derek Smith, The Bridge Church. City Clerk Jeribeth Edwards called the roll and declared a quorum. Mayor Trae Reed City Clerk Jeribeth Edwards Treasurer Deputy Clerk Regina Ibbotson Council Members Efrem Jones, Alice Bridges, Raymond Hatton, Ryan Biles, Gib Richardson, Michael Florence, Koy Butler, and Suzette Elmore City Attorney Ginger Stuart Police Chief Matt Edwards W/S/S Supt. Jim Kelley C.C. Director Mike Brown Fire Dept. Justin Wittenberg Parks Director Roy Don Lewis Community Dev. Jeremy Gosdin Economic Dev. Gene Eagle News Media (absent) Visitors Derek Smith, Alyssa Frisby, Jay Holstead, Anna McClung, Katie Roberts, Jack Bond, Shane Sobotka, Deborah Moore, Matt Boyles and Cindy Reaves MINUTES: Mayor Trae Reed asked for acceptance of the August 9, 2021 public hearing minutes and the regular meeting minutes. Koy Butler made a motion to accept the minutes as read. Michael Florence seconded the motion. Motion carried. Mayor asked for acceptance of the September 2, 2021 working session minutes. Alice Bridges made a motion to accept the minutes. Gib Richardson seconded the motion. Motion carried. PUBLIC COMMENT: A. Alyssa Frisby, New Job Corp/Vista- Mrs. Frisby was present and gave an introduction regarding the vista position. B. Matt Boyles was to present comments on Unified Dev. Code. – Matt Boyles was absent. 2022 Executive Board Report – Anna McClung was present and gave report. Page 1 of 5  CITY OF LONOKE CITY COUNCIL MEETING MINUTES (Via Zoom) September 13, 2021 (corrected) LONOKE COUNTY LIBRARY- no action Economic Development Report: Mr. Gene Eagle was present and gave report. POLICE DEPARTMENT: Chief Matt Edwards was present and gave report. Chief Edwards mentioned that the total billed to immigration and Probation/Parole was a total of $10,128.00. No action needed. PARKS/MOSQUITO: Mr. Roy Don Lewis was present and gave report. Fall Ball will start this coming weekend. No action needed. FIRE DEPARTMENT: Justin Whittenburg was present and gave report. A. Quotes for Turn-Outs- A quote from G &W Diesel/EVS for 4 (four) sets of turn outs and other equipment for $18,949.56. Koy Butler made a motion to purchase the turn outs. Michael Florence seconded the motion. Motion carried. COMMUNITY CENTER: Mr. Mike Brown was present and gave report. He mentioned that the events in September included basketball signups. COMMUNITY DEVELOPMENT- Mr. Jeremy Gosdin was present and gave report. No action required. PUBLIC WORKS (Water & Street/Animal Control)- Mr. Kelley was present and gave report and updates. A. Change Order #3- Phase I water- B&B Utility Contractors- To adjust estimated bid quantities and add bid items to the contract. The total amount of change order is $643,756.00. Efrem Jones made a motion to approve the change order. Koy Butler seconded the motion. Motion carried. B. Change Order #1- Chlorine Building- Wagner General Contractors- To add bid item for installing a drip edge to roof and metal fascia to building. The total amount of change order is $800.00. Alice Bridges made a motion to accept the change order #1. Efrem Jones seconded the motion. Motion carried. C. Request to bid out Bulk Waste Container/Service for the Street Dept/Parks Dept.- Koy Butler made a motion to put this out for bid. Suzette Elmore seconded the motion. Motion carried. OLD BUSINESS: None NEW BUSINESS: A. Ordinance 782- “An Ordinance Creating a petition process for citizens to request that a speed hump be installed or removed”- Raymond Hatton made a motion to put Ord. #782 on the floor. Koy Butler seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 782 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No.782. Raymond Hatton seconded the motion. Motion carried with (8) aye hand votes. Michael Florence made the motion to suspend the rules- Page 2 of 5  CITY OF LONOKE CITY COUNCIL MEETING MINUTES (Via Zoom) September 13, 2021 (corrected) 2nd reading- title only. Efrem Jones seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 782- title only- 2nd reading. Efrem Jones made the motion to accept the 2nd reading-title only- of Ordinance No. 782. Raymond Hatton seconded the motion. Motion carried with (8) hand votes. Alice Bridges made the motion to suspend the rules-3rd reading-title only. Efrem Jones seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 782- title only – 3rd reading. Raymond Hatton made the motion to accept the 3rd reading- title only Ordinance No. 782. Raymond Hatton seconded the motion. Motion carried with (8) aye hand votes. Koy Butler made a motion to adopt the ordinance. Gib Richardson seconded the motion. Motion carried with (8) aye hand votes. B. Ordinance 783- “An Ordinance creating s petition process for citizens to request that a street light be installed”- Efrem Jones made a motion to put Ord. #783 on the floor. Raymond Hatton seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 783 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No.783. Suzette Elmore seconded the motion. Motion carried with (8) aye hand votes. Efrem Jones made the motion to suspend the rules- 2nd reading- title only. Koy Butler seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 783- title only- 2nd reading. Koy Butler made the motion to accept the 2nd reading-title only- of Ordinance No. 783. Efrem Jones seconded the motion. Motion carried with (8) hand votes. Efrem Jones made the motion to suspend the rules-3rd reading-title only. Koy Butler seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 783- title only – 3rd reading. Koy Butler made the motion to accept the 3rd reading- title only Ordinance No. 783. Efrem Jones seconded the motion. Motion carried with (8) aye hand votes. Koy Butler made a motion to adopt the ordinance. Gib Richardson seconded the motion. Motion carried with (8) aye hand votes. C. Ordinance 784- “An Ordinance Creating a permitting and Licensing process for mobile vendors”- Efrem Jones made a motion to put Ord. #784 on the floor. Alice Bridges seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 784 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No.784. Raymond Hatton seconded the motion. Gib Richardson made a motion to change the current verbiage to say 5:00AM instead of 7:00AM. Motion carried with (8) aye hand votes. Efrem Jones made the motion to suspend the rules- 2nd reading- title only. Koy Butler seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 784- title only- 2nd reading. Efrem Jones made the motion to accept the 2nd reading-title only- of Ordinance No. 784. Koy Butler seconded the motion. Motion carried with (8) hand votes. Suzette Elmore made the motion to suspend the rules-3rd reading-title only. Alice Bridges seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 784- title only – 3rd reading. Koy Butler made the motion to accept the 3rd reading- title only Ordinance No. 784. Ryan Biles seconded the motion. Motion carried with (8) aye hand votes. Alice Bridges made a motion to adopt the ordinance. Efrem Jones seconded the motion. Motion carried with (8) aye hand votes. Page 3 of 5  CITY OF LONOKE CITY COUNCIL MEETING MINUTES (Via Zoom) September 13, 2021 (corrected) D. Ordinance 785- “An Ordinance modifying ordinance 581 to include a 150 ft. Grass Buffer”- Alice Bridges made a motion to put Ord. #785 on the floor. Gib Richardson seconded the motion. Motion carried. Ginger Stuart read Ordinance No. 785 in its entirety. Efrem Jones made the motion to accept the 1st reading of Ordinance No.785. Gib Richardson seconded the motion. Motion carried with (8) aye hand votes. Efrem Jones made the motion to suspend the rules- 2nd reading- title only. Alice Bridges seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 785- title only- 2nd reading. Efrem Jones made the motion to accept the 2nd reading-title only- of Ordinance No. 785. Gib Richardson seconded the motion. Motion carried with (8) hand votes. Efrem Jones made the motion to suspend the rules-3rd reading-title only. Alice Bridges seconded the motion. Motion carried with (8) aye voice votes. Ginger Stuart read Ordinance No. 785- title only – 3rd reading. Efrem Jones made the motion to accept the 3rd reading- title only Ordinance No. 785. Gib Richardson seconded the motion. Motion carried with (8) aye hand votes. Michael Florence made a motion to adopt the ordinance. Efrem Jones seconded the motion. Motion carried with (8) aye hand votes. E. Certification of Millage for 2022 tax collection- Efrem Jones made a motion to approve the packet for millage. Raymond Hatton seconded the motion. Motion carried. F. Film Friendly Guidelines- Ryan Biles made a motion to approve the guidelines and general expectation of fees for filming in the City of Lonoke. Koy Butler seconded the motion. Motion carried. G. Differences in McKinstry Pricing- Ground Mount Vs. Parking/Roof Mount @LCC- Shane Sobotka from McKinstry, was present and gave a report regarding the difference from a ground mount and parking/roof mount. After much discussion. Shane Sobotka will be back in touch with the council regarding the ground mount installation on the Community Center property. H. Approval of Arkansas Legislative Audit 2020 Report- Gib Richardson to approve the audit. Raymond Hatton seconded the motion. Motion carried. PAY THE BILLS: Suzette Elmore made a motion to pay bills. Koy Butler seconded the motion. Motion carried. BILLS ALREADY PAID IN AUGUST 2021 City General $90,681.36 Water $39,812.50 Street $67,012.81 Community Center $10,398.44 Retail One Cent $2,957.43 Criminal Justice $1,124.73 IDC One Cent $40.00 Page 4 of 5  CITY OF LONOKE CITY COUNCIL MEETING MINUTES (Via Zoom) September 13, 2021 (corrected) Tax Clearing Fund $1,529.88 BILLS TO BE PAID IN SEPTEMBER 2021 General Fund $30,982.74 Water $20,537.53 Street $16,436.22 Court Automation $386.75 Community Center $6,771.94 Criminal Justice $803.20 ADJOURN: Efrem Jones made a motion to adjourn. Koy Butler seconded the motion. Motion carried. _____________________________________ Mayor Henry F Reed III Attest: _________________________________ City Clerk Page 5 of 5