Town Council Meeting

TOWN OF LOS GATOS COUNCIL MEETING AGENDA* AMENDED MAY 19, 2026 110 EAST MAIN STREET AND TELECONFERENCE TOWN COUNCIL CHAMBERS 7:00 PM Rob Moore, Mayor Maria Ristow, Vice Mayor Mary Badame, Council Member Matthew Hudes, Council Member Rob Rennie, Council Member IMPORTANT NOTICE This is a hybrid meeting and will be held in-person at the Town Council Chambers at 110 E. Main Street and virtually through Zoom Webinar (log-in information provided below). You may watch the Council meeting without providing public comment on Comcast cable channel 15 or at www.LosGatosCA.gov/TownYouTube. Members of the public may provide public comments for agenda items in-person or virtually by following the instructions listed at the end of the agenda. To watch and participate via Zoom, please go to: https://losgatosca-gov.zoom.us/j/86730363468?pwd=pfKQoh92JnbwOYwFvZqIdSSWpjxYoK.1 Enter Passcode: 577971 CALL MEETING TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATIONS i. Mayor's Recognitions ii. *National Police Week Recognition iii. Youth Commission End of Year Report CONSENT ITEMS (Consent Items are considered routine Town business and may be approved by one motion. Any member of the Council may remove an item from the Consent Items for comment and action. Members of the public may provide input on any or multiple Consent Item(s) when the Mayor asks for public comments on the Consent Items. If you wish to comment, please follow the Participation Instructions located at the end of this agenda. If an item is removed, the Mayor has the sole discretion to determine when the item will be heard. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) Page 1 of 6 1. Approve the Minutes of the May 5, 2026, Closed Session Town Council Meeting. RECOMMENDATION: Approve the Minutes of the May 5, 2026, Closed Session Town Council Meeting. 2. Approve the Minutes of the May 5, 2026, Town Council Meeting. RECOMMENDATION: Approve the Minutes of the May 5, 2026, Town Council Meeting. 3. Receive the Monthly Financial and Investment Report for March 2026 RECOMMENDATION: Receive the Monthly Financial and Investment Reports for March 2026. 4. Authorize the Town Manager to Accept the Donation of an Automated External Defibrillator and an Outdoor SaveStation® Cabinet from the Kyle J. Taylor Foundation, and Authorize the Town Manager to Sign the Acknowledgement Form Provided by the Donor. RECOMMENDATION: Authorize the Town Manager to accept the donation of an Automated External Defibrillator (AED) and an outdoor SaveStation® cabinet from the Kyle J. Taylor Foundation and authorize the Town Manager to sign the acknowledgement form provided by the donor (Attachment 1). 5. Authorize the Town Manager to Execute a Five-Year Agreement for Services with Specialized Elevator Corp., DBA San Francisco Elevator Services LLC, with a Base Year Not-to-Exceed Amount of $65,364 for FY 2026-27 and Subsequent Annual Adjustments Based on the Consumer Price Index (CPI). RECOMMENDATION: Authorize the Town Manager to execute a five-year Agreement for Services with Specialized Elevator Corp., dba San Francisco Elevator Services LLC, with a base year not-to-exceed amount of $65,364 for FY 2026-27 and subsequent annual adjustments based on the Consumer Price Index (CPI). 6. Authorize the Town Manager to Execute a Construction Contract with O’Grady Paving Inc. in the Amount of $2,144,229.70 for the 2026 Street Repair and Resurfacing Project with Authority to Approve Construction Change Orders in an Amount Not to Exceed $214,422.97 (10% contingency); Authorize the Town Manager to Execute an Agreement for Professional Services with Ninyo and Moore for Materials Testing Services for a Total Agreement in an Amount Not to Exceed $27,290.00; Approve the Project Construction Plans and Specifications per Government Code 830.6 (Design Immunity); and Find the Project Categorically Exempt under Section 15301(c) of the California Environmental Quality Act. RECOMMENDATION: Staff recommends that the Town Council take the following actions regarding the 2026 Street Repair and Resurfacing Project (4818155, CIP No. 811-9901): a. Authorize the Town Manager to execute a Construction Contract with O’Grady Paving Inc. in the amount of $2,144,229.70, with authority to approve construction change orders in an amount not to exceed $214,422.97 (10% contingency); b. Authorize the Town Manager to execute an Agreement for Professional Services with Ninyo and Moore for Materials Testing Services for a total agreement in an amount not to exceed $27,290.00; Page 2 of 6  c. Approve the project construction plans and specifications per Government Code 830.6 (Design Immunity); d. Find the project Categorically Exempt under Section 15301(c) of the California Environmental Quality Act. 7. Authorize the Town Manager to Sign and Submit Grant Applications for the Statewide and Regional Components of the Active Transportation Program Cycle 8 and One Bay Area Grant Program Cycle 4 to Fund Construction of the Highway 17 Bicycle and Pedestrian Overcrossing Project. RECOMMENDATION: Staff recommends that Town Council take the following actions to support future construction of the Highway 17 Bicycle and Pedestrian Overcrossing Project (4218510-82405, CIP No. 818-0803): a. Authorize the Town Manager to sign and submit a grant application for Active Transportation Program Cycle 8 (ATP8) for up to $19,953,925 in construction funding through the Statewide and Regional components of that program; and b. Authorize the Town Manager to sign and submit a grant application for up to $19,953,925 to the One Bay Area Grant Cycle 4 (OBAG4) program. 8. Adopt a Resolution to Adopt a List of Projects for Fiscal Year 2026-27 Funded by State Senate Bill 1, the Road Repair and Accountability Act of 2017. RECOMMENDATION: Adopt a resolution adopting a list of projects for Fiscal Year 2026-27 funded by State Senate Bill 1, the Road Repair and Accountability Act of 2017. 9. Authorize the Town Manager to Execute a five-year Agreement with HouseKeys for the Administration of the Town’s Below Market Price Affordable Housing Program with a Not to Exceed (NTE) of $750,000. RECOMMENDATION: Authorize the Town Manager to execute a five-year agreement with HouseKeys, Inc. for administration of the Town’s Below Market Price Affordable Housing Program for the period of July 1, 2026, through June 30, 2031, in an amount not to exceed $750,000, subject to approval as to form by the Town Attorney. 10. Authorize the Town Manager to Execute a Five-Year Agreement with W. Jeffrey Heid, Landscape Architect, to Provide Landscape Architecture Consultant Services to the Town. RECOMMENDATION: Authorize the Town Manager to execute an agreement with W. Jeffrey Heid, Landscape Architect, to provide landscape Architecture consultant services to the Town. 11. Authorize the Town Manager to Execute a Second Amendment to the Agreement for Services with Lisa Wise, Inc. to Update Objective Design Standards, Extending Their Agreement to June 30, 2027, at No Additional Cost. RECOMMENDATION: Authorize the Town Manager to execute a second amendment to the agreement for services with Lisa Wise, Inc., extending their agreement to June 30, 2027, at no additional cost. 12. Authorize the Town Manager to Execute an Agreement with Tesla, Inc. to Continue Operation of Charging Stations for a Period of 10 Years with One Five-year Renewal Page 3 of 6  Period in the Town of Los Gatos Northside Parking Lot for the Payment to the Town of $8,616 Per Month, Subject to Five Percent Annual Escalation. RECOMMENDATION: Authorize the Town Manager to execute an agreement with Tesla, Inc. to continue receiving Town revenues (4118011-45333) for Tesla’s operation of 20 charging stalls using 26 parking spaces in the Town of Los Gatos Northside Parking Lot for a ten-year period with one five-year renewal period at the rate of $8,616 per month, subject to five percent annual escalation. 13. Authorize the Town Manager to Execute an Agreement with Kaiser Permanente On-the- Job to Continue to Provide Pre-Employment Medical Screening Services Retroactive to August 1, 2025, with Automatic Renewals Every 12 Months. RECOMMENDATION: Authorize the Town Manager to execute an agreement with Kaiser Permanente On-the-Job to continue to provide pre-employment medical screening services retroactive to August 1, 2025, with automatic annual renewals every 12 months. 14. Authorize the Town Manager to Execute an Agreement with The Advantage Group to Continue to Administer Retiree Health Contribution Reimbursements Retroactive to February 1, 2026, with Automatic Renewals Every 12 Months RECOMMENDATION: Authorize the Town Manager to execute an agreement with The Advantage Group to continue to administer retiree health contribution reimbursements retroactive to February 1, 2026, with automatic renewals every 12 months. VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council on any matter that is not listed on the agenda and is within the subject matter jurisdiction of the Town Council. The law generally prohibits the Town Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. Town resources may not be used to facilitate audio or visual presentations. To ensure all agenda items are heard, this portion of the agenda is limited to 30 minutes. In the event additional speakers were not heard during the initial Verbal Communications portion of the agenda, an additional Verbal Communications will be opened prior to adjournment. Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) PUBLIC HEARINGS (Presentations during the Public Hearings portion of the agenda by appellants and applicants, including any expert or consultant assisting with the presentation, shall be limited to a total of no more than five (5) minutes for all speakers. Appellants and applicants shall be provided no more than three (3) minutes to rebut at the end of the public hearing. Visual presentations that require the use of staff resources shall be limited to appellants and applicants. Members of the public testifying at public hearings shall be limited to no more than three (3) minutes, or such time as authorized by the Mayor.) 15. Accept the Report Regarding the Status of the Town's Vacancies, Recruitments, and Retention Efforts Pursuant to Assembly Bill (AB) 2561. RECOMMENDATION: Accept the report regarding the status of the Town's vacancies, recruitments, and retention efforts pursuant to Assembly Bill (AB) 2561. Page 4 of 6  16. Conduct a Public Hearing on the Town of Los Gatos Proposed Operating and Capital Budget for Fiscal Year 2026-27 and on the Proposed Capital Improvement Program for FY 2026-27 – FY 2030-31. RECOMMENDATION: Conduct a Public Hearing on the Town of Los Gatos Proposed Operating and Capital Budget for Fiscal Year 2026-27 and on the Proposed Capital Improvement Program for FY 2026-27 – FY 2030-31; Provide direction and recommendations on any changes for the final budget; Provide direction on Finance Commission recommendations; and Approve the FY 2026-27 List of Potential Donations Consistent with the Town’s Donation Policy. OTHER BUSINESS (Each speaker is limited to no more than three (3) minutes or such time as authorized by the Mayor.) 17. Discuss Potential Law Enforcement Services Agreement with City of Saratoga and Provide Direction to Staff. RECOMMENDATION: Staff recommends that the Town Council receive this report, discuss the potential provision of law enforcement services to the City of Saratoga through the Los Gatos-Monte Sereno Police Department, and provide direction to the Town Manager. The Council may direct the Town Manager to take one of the following actions: a. Continue discussions and negotiations with the City of Saratoga regarding a potential law enforcement services agreement and return to the Town Council with a proposed agreement for consideration at a future public meeting; b. Cease discussions and negotiations with the City of Saratoga regarding a potential law enforcement services agreement; or c. Provide other directions to staff. COUNCIL MATTERS (Members of the public who wish to speak on matters listed under Council Matters may do so under Verbal Communications.) MANAGER MATTERS ATTORNEY MATTERS AND CLOSED SESSION REPORT ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council votes for an extension of time.) ADA NOTICE - In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, please contact the Clerk’s Office at (408) 354-6834. Please notify the Clerk’s Office at least two (2) business days prior to the meeting so that reasonable arrangements can be made to ensure accessibility in compliance with 28 CFR §35.102- 35.104 and related provisions. Page 5 of 6 NOTICE REGARDING SUPPLEMENTAL MATERIALS - Materials related to an item on this agenda submitted to the Town Council after initial distribution of the agenda packets are available for public inspection in the Clerk’s Office at Town Hall, 110 E. Main Street, Los Gatos and on the Town’s website at www.losgatosca.gov. Town Council agendas and related materials can be viewed online at https://losgatos-ca.municodemeetings.com/. HOW TO PARTICIPATE Members of the public may provide public comments for agenda items in-person or virtually through the Zoom Webinar by following the instructions listed below. The public is welcome to provide oral comments in real-time during the meeting in three ways:  Zoom Webinar (Online): To participate from a PC, Mac, iPad, iPhone or Android device. Please use this URL to join: https://losgatosca- gov.zoom.us/j/86730363468?pwd=pfKQoh92JnbwOYwFvZqIdSSWpjxYoK.1 Passcode: 577971. You can also type in 867 3036 3468 in the “Join a Meeting” page on the Zoom website at www.zoom.us and use passcode 577971. When the Mayor announces the item for which you wish to speak, click the “raise hand” feature in Zoom.  Telephone: To participate by phone please dial 1 (408) 961-3927 or 1 (855) 758-1310 for US Toll-free and use Meeting ID: 867 3036 3468. When the Mayor announces the item for which you wish to speak, press *9 on your telephone keypad to raise your hand.  In-Person: Please complete a “speaker’s card” located on the back of the chamber benches and submit it to the Town Clerk before the meeting or when the Mayor announces the item for which you wish to speak. NOTES: Comments will be limited to three (3) minutes or less at the Mayor’s discretion. If you are unable to participate in real-time, you may email to Clerk@losgatosca.gov the subject line “Public Comment Item #__ ” (insert the item number relevant to your comment). Deadlines to submit written comments are: -3:00 p.m. the Thursday before the Council meeting for inclusion in the agenda packet. -3:00 p.m. the Friday and Monday before the Council meeting for inclusion in an addendum. -11:00 a.m. the day of the Council meeting for inclusion in a desk item. *This agenda has been amended to add presentation ii. Page 6 of 6