Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · February 13, 2014
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, FEBRUARY 13, 2014
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday,
February 13, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were
present: Mayor Robert Vialpando, Councilman Charles Griego, Councilman Richard Lovato, Councilman Gerard Saiz
and Councilwoman Amanda Perea.
Mayor: Robert Vialpando
Mayor Pro Tem: Charles Griego
Council: Gerard Saiz
Amanda Perea
Richard Lovato
Also present were: Gregory D. Martin, Debra Sanchez, Cynthia Shetter, James Taylor, Deborah Fox, Jim Rickey,
Sandy Schauer, Robert Anderson, Evelyne Jackson, Herb Jackson, Monica Clarke and Mark Rizzo.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. LOS LUNAS SCHOOLS MEMORANDUM OF AGREEMENT (MOA) FOR SWIMMING POOL SUPPORT.
2. REQUEST FOR PROPOSALS FOR THE SCENIC BYWAYS ROUTE 66 CORRIDOR MANAGEMENT
PLAN.
3. RESOLUTION 14-03 – MID-YEAR BUDGET ADJUSTMENTS.
4. FOLLOW-UP TO PROPOSED CHANGES – VILLAGE OF LOS LUNAS PERSONNEL ORDINANCE.
5. TRAVEL (IN-STATE / OUT-OF-STATE).
6. APPROVAL OF MINUES: January 30, 2014.
7. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Robert Vialpando brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Vialpando asked Councilwoman Amanda Perea to lead the Mayor, Council and audience in the Pledge of
Allegiance.
APPROVAL OF AGENDA.
Mayor Vialpando asked the Council if there were any amendments to the Council Agenda – there was no response.
APPROVAL: Motion to approve agenda
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman
Lovato – yes; Councilman Griego - yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
Mayor Vialpando asked the audience if there was anyone who wanted to address the Council with an item that was not on
the scheduled Council Agenda. Police Chief Roy Melnick approached the podium – he wanted to let everyone know that
the Police Department annual report is available for review.
1. LOS LUNAS SCHOOLS MEMORANDUM OF AGREEMENT (MOA) FOR SWIMMING POOL SUPPORT.
Mr. Michael Jaramillo presented item one. The Los Lunas Schools is requesting approval or disapproval for their
2014/2015 MOA support for the swimming pool in the amount of $35,000.00. Councilman Griego asked if the funds
have been set aside in the budget. Mr. Martin replied, this amount is for the next year’s budget. The Village just received
a bill now in January for this year 2013/2014. Mayor Vialpando asked if there were any comments – there were none.
MOTION: motion to approve MOA
MOVED: Councilman Griego
SECONDED: Councilman Lovato
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
2. REQUEST FOR PROPOSALS FOR THE SCENIC BYWAYS ROUTE 66 CORRIDOR MANAGEMENT PLAN.
Ms. Christina Ainsworth presented item two. The Village received grant funds last year for this plan. The Village
advertised for RFP’s for planning services to prepare a Route 66 Corridor Management Plant - the corridor along Main
Street and going down Hwy 314. One consultant suggested that we extend it all the way to Hwy 47. Revitalize the 66
corridor. There were five companies that submitted proposals. The committee reviewed proposals and ranked Parsons
Brinckerhoff as the top choice/highest score. Mayor Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve Parsons Brinckerhoff
MOVED: Councilman Lovato
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
3. RESOLUTION 14-03 – MID-YEAR BUDGET ADJUSTMENTS.
Ms. Monica Clarke presented item three. Ms. Clarke went over the mid-year budget – expenditures and revenues
received. She went through each line item and explained the reasons for expenditures/revenues/expenses and changes.
Mayor Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve resolution 14-03
MOVED: Councilman Griego
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
4. FOLLOW-UP TO PROPOSED CHANVES – VILLAGE OF LOS LUNAS PERSONNEL ORDINANCE.
Ms. Christine Nardi presented item four. Mayor and Council were provided proposed revisions to the personnel
ordinance at the January 16th meeting that included changes on Nepotism and Tuition Reimbursement, and Leave and
Holidays. She incorporated changes given to her by Mayor and Council. If there are no further changes, ordinance will
be published in the paper and if no comments are received from public, ordinance will be presented at a future council
meeting for approval/disapproval. (For informational purposes only).
5. TRAVEL.
Mayor Vialpando asked if there was a motion regarding in-state and out-of-state travel.
MOTION: motion to approve all travel
MOVED: Councilman Saiz
SECONDED: Councilman Lovato
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
6. APPROVAL OF MINUTES.
Mayor Vialpando asked if there were corrections or additions to the minutes of January 30, 2014.
MOTION: Motion to approve minutes of January 30, 2014 as presented
MOVED: Councilman Griego
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
7. ADJOURNMENT.
Council meeting adjourned at 6:25 p.m.
________________________________ _________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR ROBERT VIALPANDO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, FEBRUARY 13, 2014 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
MICHAEL JARAMILLO 1. LOS LUNAS SCHOOLS MEMORANDUM OF AGREEMENT (MOA) FOR SWIMMING POOL SUPPORT.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove of MOA.
BACKGROUND AND RATIONALE:
Los Lunas School District is requesting cost sharing support in the amount of $35,000.00 for the
maintenance and operation of the Los Lunas Schools Swimming Pool. A memorandum of Agreement
(MOA) for calendar year 2014 (fiscal year 2014/15) has been submitted to the Village of Los Lunas
for continued support.
CHRISTINA AINSWORTH 2. REQUEST FOR PROPOSALS FOR THE SCENIC BYWAYS ROUTE 66 CORRIDOR MANAGEMENT
PLAN.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas advertised for RFP’s for planning services to prepare a Route 66 Corridor
Management Plan. Five proposals were received and ranked by staff evaluation panel of four. After
the ratings were re-scored it was discovered that there was a tie. The two finalists were interviewed
by the panel. The recommendation of the panel is to select the firm with the highest score.
ENGINEER: SCORES:
Parsons Brinckerhoff 49.75 points of 50 possible
Sites Southwest 45.38 points of 50 possible
MONICA CLARKE 3. RESOLUTION 14‐03 – MID‐YEAR BUDGET ADJUSTMENTS.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove resolution 14-03.
BACKGROUND AND RATIONALE:
A mid-year budget review of expenditure and revenue accounts for FY 2013/14 requires department
budget increases and decreases due to additional revenues, expenses and changes.
CHRISTINE NARDI 4. FOLLOW‐UP TO PROPOSED CHANGES – VILLAGE OF LOS LUNAS PERSONNEL ORDINANCE.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Information purposes only.
BACKGROUND AND RATIONALE:
At January 16, 2014 Council Meeting, the Council provided input and requested modifications to the
draft revisions to the existing Personnel Ordinances on Nepotism and Tuition Reimbursement, and
Leave and Holidays Ordinance Sections of the Personnel Ordinance. Drafts with these revisions are
attached for the Mayor’s and Council’s review.
5. TRAVEL (IN‐STATE / OUT‐OF‐STATE):
a) Village employee is requesting permission to travel to Denver, CO to attend Internet
Crimes Training Event. Estimated cost of travel: $1,326.00.
b) Village employee is requesting permission to travel to Hobbs, NM to attend Economic
Development Summit. Estimated cost of travel: $$641.00.
c) Village employee is requesting permission to travel to San Antonio, TX to attend
Association Conference. Estimated cost of travel: $1,317.84.
6. APPROVAL OF MINUTES.
TAB 6.
a) Minutes of January 30, 2014
7. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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