Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · February 27, 2014
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, FEBRUARY 27, 2014
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday,
February 27, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were
present: Mayor Robert Vialpando, Councilman Charles Griego, Councilman Richard Lovato, Councilman Gerard Saiz
and Councilwoman Amanda Perea.
Mayor: Robert Vialpando
Mayor Pro Tem: Charles Griego
Council: Gerard Saiz
Amanda Perea
Richard Lovato
Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nemitz, James Taylor, Herb Jackson,
Sandy Schauer, Robert Anderson, Jim Rickey, Chris Garner, Monica Clarke, Michael Jaramillo and Deborah Fox.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. FINANCIAL SATEMENTS – FISCAL YEAR 2012/2013.
2. ORDINANCE 388 – AMENDING ORDINANCE 372, IN ORDER TO REVISE THE HOURS DURING
WHICH OPEN BURNING IS PERMITTED.
3. RESOLUTION 14-04 – NEW MEXICO WATER TRUST BOARD, APPLICATION FOR FUNDING.
4. RESOLUTION 14-05 – NEW MEXICO WATER TRUST BOARD, OPERATION & MAINTENANCE.
5. DISPOSAL OF FIXED ASSETS.
6. CONTRACTS – REQUEST TO ENTER INTO CONTRACTS FOR THE RECREATION DIVISION.
7. RESOLUTION 14-06 – NMDOT 2014/2015 MAP FUNDING REQUEST.
8. RESOLUTION 14-07 – NMDOT COOP 2014/2015 FUNDING REQUEST.
9. FOLLOW-UP TO PROPOSED CHANGES – VILLAGE OF LOS LUNAS PERSONNEL ORDINANCE.
10. TRAVEL (IN-STATE / OUT-OF-STATE).
11. APPROVAL OF MINUES: FEBRUARY 13, 2014.
12. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Robert Vialpando brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Vialpando asked Councilman Gerard Saiz to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Vialpando asked the Council if there were any amendments to the Council Agenda – there was no response.
APPROVAL: Motion to approve agenda
MOVED: Councilman Saiz
SECONDED: Councilman Lovato
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman
Lovato – yes; Councilman Griego - yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
Mayor Vialpando asked the audience if there was anyone who wanted to address the Council with an item that was not on
the scheduled Council Agenda. Mr. James Taylor approached the podium – he wanted to express his concerns regarding
the soccer field (in bad shape). He also asked that the Village of Los Lunas implement the “anti-texting law” that the
State just passed.
1. FINANCIAL STATEMENTS – FISCAL YEAR 2012/2013.
Ms. Monica Clarke presented item one. Ms. Clarke introduced Mr. Chris Garner (Axiom CPA’s), presented the
2012/2013 financial statements/summaries and findings to the Mayor and Council – financial statements must be
presented to the governing body in a public meeting for approval. Mr. Garner asked if there were any questions – there
were comments from Council on a job well done and thanked Mr. Garner. Mayor Vialpando asked for a motion from
Council.
MOTION: motion to approve audit report
MOVED: Councilman Griego
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
2. ORDINANCI 388 – AMENDING ORDINANCE 372, IN ORDER TO REVISE THE HOURS DURING WHICH
OPEN BURNING IS PERMITTED.
Ms. Christina Ainsworth presented item two. Ms. Ainsworth expressed that the Los Lunas Fire Department wishes to
revise the hours during which open burning is permitted and would like to mirror the state regulation which would help
better enforcement. Mayor Vialpando announced that this item was open to the public asked if there were any comments
from the public – there were none. Mayor Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve ordinance 388
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
3. RESOLUTION 14-04 – NEW MEXICO WATER TRUST BOARD, APPLICATION FOR FUNDING.
Mr. Rudy Archuleta presented item three. Mr. Archuleta presented resolution 14-04 which seeks approval for the
submission of an application for $2.4 million to the New Mexico Water Trust Board for funding. Mayor Vialpando asked
Council if there were any questions. Councilman Lovato asked if that funding was for the entire project. Mr. Archuleta
replied it was for phase II. Mayor Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve resolution 14-04
MOVED: Councilman Lovato
SECONDED: Councilman Griego
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
4. RESOLUTION 14-05 – NEW MEXICO TRUST BOARD, OPERATION & MAINTENANCE.
Mr. Rudy Archuleta presented item four. Resolution 14-05 seeks approval for financial assistance for the east side river
crossing project. The Water Trust Board requires the Village of Los Lunas to commit to the responsibilities and ongoing
operation/maintenance of the east side water supply. Mayor Vialpando asked if there was a motion forthcoming from
Council.
MOTION: motion to approve resolution 14-05
MOVED: Councilwoman Perea
SECONDED: Councilman Griego
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
5. DISPOSAL OF FIXED ASSETS.
Mr. Michael Jaramillo presented item five. Mr. Jaramillo is requesting permission to dispose of items that are worn-out
and obsolete. Mr. Jaramillo also presented a list of items with their value. Mayor Vialpando asked if there was a motion
forthcoming from Council.
MOTION: motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Griego
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
6. CONTRACTS – REQUEST TO ENTER INTO CONTRACTS FOR THE RECREATION DIVISION.
Mr. Michael Jaramillo presented item six. Mr. Jaramillo is requesting permission to enter in to contract with those
individuals who are needed to conduct the Bust a Move Program, Jazz, Ballet and Hip Hop dance classes. Mayor
Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve contracts
MOVED: Councilwoman Perea
SECONDED: Councilman Lovato
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
7. RESOLUTION 14-06 – NMDOT 2014/2015 MAP FUNDING REQUEST.
Mr. Michael Jaramillo presented item seven. Resolution 14-06 is in support to an invitation for funding of a project
proposal to the New Mexico Highway and Transportation Department to participate in the 2014/2015 Municipal Arterial
program. This funding would be to continue from Aspen to Los Lentes and to Castillo if funding comes in. Mayor
Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve resolution 14-06
MOVED: Councilman Lovato
SECONDED: Councilman Griego
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST
8. RESOLUTION 14-07 – NMDOT COOP 2014/2015 FUNDING REQUEST.
Mr. Michael Jaramillo presented item eight. Resolution 14-07 is in support to an invitation for funding of a project
proposal to the New Mexico Highway and Transportation Department to participate in the 2014/2015 Cooperative
Agreement Funding Program. Mayor Vialpando asked if there was a motion forthcoming from Council.
MOTION: motion to approve resolution 14-07
MOVED: Councilman Saiz
SECONDED: Councilman Griego
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST
9. TRAVEL.
Mayor Vialpando asked if there was a motion regarding in-state and out-of-state travel.
MOTION: motion to approve all travel
MOVED: Councilman Griego
SECONDED: Councilman Lovato
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Lovato – yes;
Councilman Griego – yes) FOR AND 0 AGAINST.
10. APPROVAL OF MINUTES.
Mayor Vialpando asked if there were corrections or additions to the minutes of February 13, 2014.
MOTION: Motion to approve minutes of January 30, 2014 as presented
MOVED: Councilwoman Perea
SECONDED: Councilman Lovato
CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
11. ADJOURNMENT.
Council meeting adjourned at 6:37 p.m.
________________________________ _________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR ROBERT VIALPANDO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, MARCH 13, 2014 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
GREGORY D. MARTIN 1. CANVASS RESULTS – MARCH 4, 2014 MUNICIPAL ELECTION.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Canvassing was held on Thursday, March 6, 2014 for the March 4, 2014 Municipal Election. Canvass
results, the certificate of election, the written receipt and qualification statement will be made part of
the official minutes.
MAYOR ELECT 2. ORGANIZATIONAL MEETING OF THE GOVERNING BODY.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove names of appointed officials (Village Clerk, Police Chief, Fire Chief).
BACKGROUND AND RATIONALE:
Section 3-8-33 NMSA 1978 of the Municipal Election Code requires that between 6 and 21 days after
an election the governing body hall hold an organizational meeting, at which the Mayor shall submit,
for confirmation by the governing body, the names of persons who shall fill the appointive offices of
the Village, which include the Village Clerk, Police Chief and Fire Chief.
CHRISTINE NARDI 3. ORDINANCE 389 – AMENDS ORDINANCE 343 (PERSONNEL) IN ORDER TO REVISE SECTION
2.28.06, CONDITIONS OF EMPLOYMENT, SUBSECTION C NEPOTISM; SECTION 2.28.100, LEAVE
AND HOLIDAYS; SUBSECTIONS A THROUGH D, AND SECTION 2.28.120, GENERAL
ADMINISTRATIVE DIRECTIVES; AND SUBSECTION L TUITION REIMBURSEMENT.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Hold public hearing – approve or disapprove of ordinance 389.
BACKGROUND AND RATIONALE:
At the Council Meetings of January 16, 2014 and February 13, 2014 the Council provided input and
requested modifications to the existing Personnel Ordinances on Nepotism and Tuition
Reimbursement, and Leave and Holidays Ordinance Sections of the Personnel Ordinance. Ordinance
389 amends Ordinance 343 (Personnel) in order to revise Section 2.28.06, Conditions of
Employment, Subsection C Nepotism, Section 2.28.100, Leave and Holidays, Subsections A through D,
and Section 2.28.120, General Administrative Directives, Subsection L Tuition.
RUDY ARCHULETA 4. REQUEST TO FILL VACANCY OF MECHANIC IN FLEET MAINTENANCE DIVISION OF PUBLIC
WORKS.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Due to Mr. Joe Garcia’s retirement December 2013, Eric Beach was selected to act as interim
supervisor. As a result of Eric’s initiative, hard work and dedication he has been transitioned from
interim to be fulltime Supervisor, therefore creating a vacancy in the Division. The request is to
advertise and fill the position he vacated to fully staff this Division. This request comes after allowing
Eric a period of time to justify through action, leadership and experience he is qualified to supervise
this Division.
5. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10‐15‐1,
the following matters will be discussed in closed session:
TAB 5.
a) Hire two Seasonal/Temporary/Part-time Recreation Aides – Community Services
Department.
6. TRAVEL (IN‐STATE / OUT‐OF‐STATE):
a) Village employee is requesting permission to travel to Espanola, NM to attend NM Water
& Wastewater Northern School. Estimated cost of travel: $1,531.00.
b) Village employee is requesting permission to travel to Littleton, CO to attend TEMS
School. Estimated cost of travel: $1,992.95.
7. APPROVAL OF MINUTES.
TAB 7.
a) Minutes of February 27, 2014
8. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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