Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 13, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, March 13, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nemitz, Amanda Griego, Mark Aguilar, Evelyn Jackson, Sylvia Cordova, Sandy Schauer, Bob Anderson, Jim Rickey, David Gurule, Deborah Fox, Martin & Nathaniel Martinez, Ralph Mims, Nicolas Romero, Abigail, Christine Nardi and Michael Jaramillo. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. CANVASS RESULTS – MARCH 4, 2014 MUNICIPAL ELECTION. 2. ORGANIZATIONAL MEETING OF THE GOVERNING BODY. 3. ORDINANCE 389 – AMENDS ORDINANCE 343 (PERSONNEL) IN ORDER TO REVISE SECTION 2.28.06, CONDITIONS OF EMPLOYMENT, SUBSECTION C NEPOTISM; SECTION 2.28.100, LEAVE AND HOLIDAYS; SUBSECTIONS A THROUGH D, AND SECTION 2.28.120, GENERAL ADMINISTRATIVE DIRECTIVES; AND SUBSECTION L TUITION REIMBURSEMENT. 4. REQUEST TO FILL VACANCY OF MECHANIC IN FLEET MAINTENANCE DIVISION OF PUBLIC WORKS. 5. EXECUTIVE SESSTION: HIRE TWO SEASONAL/TEMPORARY/PART-TIME RECREATION AIDES. 6. TRAVEL (IN-STATE / OUT-OF-STATE). 7. APPROVAL OF MINUES: FEBRUARY 27, 2014. 8. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Nathanial Martinez (Boy Scouts) to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked the Council if there were any amendments to the Council Agenda – Councilman Saiz asked to include in item two the appointment of the Mayor Pro-Tem. APPROVAL: Motion to approve agenda with amendment MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to address the Council with an item that was not on the scheduled Council Agenda. Ms. Delberta Neimtz approached the podium – she wanted to talk about houses that do not have addresses posted. Mr. Mark Aguilar informed her that Code Enforcement was currently working on the issue. He asked her to stop by his office to continue the discussion. Mr. Ralph Mims (Economic Development) approached the podium – he wanted to inform the Mayor and Council that Los Lunas Economic Development Department ranked sixth out of twenty-five departments in the state of New Mexico. Los Lunas is the only rural village on this list – this is a great honor. 1. CANVASS RESULTS - MARCH 4, 2014 MUNICIPAL ELECTION. Mr. Gregory D. Martin presented item one. Canvassing was held on Thursday, March 6th for the March 4th Municipal Election. The canvassing results did not change from the posted results. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. ORGANIZATIONAL MEETING OF THE GOVERNING BODY. Mayor Griego presented item two. By state statue we are required to reappoint non-exempt personnel and the Mayor Pro- Tem. Mayor Griego asked for a recommendation – Councilman Saiz recommended Councilwoman Perea (per rotation). Mayor Griego asked if there was a motion forthcoming from Council. MOTION: motion to approve Councilwoman Perea as Mayor Pro-Tem MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the Village Administrator, Gregory D. Martin will remain in this position. MOTION: motion to accept recommendation MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the Fire Chief, Atiliano “Lito” Chavez will remain in this position. MOTION: motion to accept recommendation MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the Chief of Police, I name Naithan Gurule to the position of Chief of Police. Appointment is effective Sunday, March 16, 2014 per Mayor Griego. MOTION: motion to accept recommendation MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mr. Gurule accepted the position and thanked everyone for their support. Councilman Saiz wanted to thank Chief Melnick for his commitment to the Village of Los Lunas for the past five years. He was given many challenges and also brought in hundreds of thousands of dollars to the Police Department. Councilman Saiz wanted to recognize Chief Melnick for his many services to the Village, Community and his Department. 3. ORDINANCE 389 – AMENDS ORDINANCE 343 (PERSONNEL) IN ORDER TO REVISE SECTION 2.28.06, CONDITIONS OF EMPLOYMENT, SUBSECTION C NEPOTISM; SECTION 2.28.100, LEAVE AND HOLIDAYS; SUBSECTIONS A THROUGH D, AND SECTION 2.28.120, GENERAL ADMINISTRATIVE DIRECTIVES; AND SUBSECTION L TUITION REIMBURSEMENT. Mayor Griego asked if there was a motion forthcoming from Council. MOTION: motion to approve ordinance 389 MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. REQUEST TO FILL VACANCY OF MECHANIC IN FLEET MAINTENANCE DIVISION OF PUBLIC WORKS. Mr. Rudy Archuleta presented item four. As a result of Mr. Joe Garcia’s retirement in December, 2013, Mr. Eric Beach has acted as interim supervisor. Due to Eric’s hard work and dedication to this position he has been transitioned from interim to be fulltime supervisor, and therefore creating a vacancy in the Fleet maintenance Division. Mayor asked if there were any comments from Council – there were none. Mayor Griego asked if there was a motion forthcoming from Council. MOTION: motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session – hiring of two seasonal/temporary/part-time recreation aides. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 6:24 p.m. At 6:44p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of two seasonal/temporary/part-time recreation aides. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the hiring of a recreation aide – Mayor Griego put up the name of Ms. Chantel Apodaca. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the hiring of a recreation aide – Mayor Griego put up the name of Ms. Antoinette Valverde. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the hiring of a recreation aide – Mayor Griego put up the name of Mr. Jared Chavez. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve all travel MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the minutes of February 27, 2014. MOTION: Motion to approve minutes of February 27, 2014 as presented MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 6:47 p.m. ________________________________ _________________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 13, 2014 PUBLIC HEARING (Commenced at 6:12P.M.) 3. ORDINANCE 389 – AMENDS ORDINANCE 343 (PERSONNEL) IN ORDER TO REVISE SECTION 2.28.06, CONDITIONS OF EMPLOYMENT, SUBSECTION C NEPOTISM; SECTION 2.28.100, LEAVE AND HOLIDAYS; SUBSECTIONS A THROUGH D, AND SECTION 2.28.120, GENERAL ADMINISTRATIVE DIRECTIVES; AND SUBSECTION L TUITION REIMBURSEMENT. Mayor Griego announced the Council would adjourn and go into public hearing. MOTION: motion to go in to a public hearing MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Ms. Christine Nardi presented item three. Ordinance 389 was brought before council meetings of January 16 th and February 13th with input and modifications provided by the Mayor and Council. Ordinance 389 amends the current personnel ordinance 343. Requested modifications to the existing Personnel Ordinance on Nepotism and Tuition Reimbursement, and Leave and Holidays Ordinance Sections of the Personnel Ordinance. Revised are section 2.28.06, Conditions of Employment, Subsection C Nepotism, section 2.28.100, Leave and Holidays, subsections A through D, and section 2.28.120, General Administrative Directives, subsections L Tuition. The Village has met the posting requirements for notice of public hearings. Ms. Nardi asked if there were any questions from the Mayor and Council – there were none. There were no comments from the public. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:16P.M.