Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 22, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 22, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, John Archuleta, A. Pirard, Abiel Carrillo, Penny Griego, Bob “Lucky” Lucero, Sandy Schauer, Robert Anderson, Herb & Evie Jackson, Jim Rickey, Chief Chavez LLFD, Deborah Fox and Police Chief Naithan Gurule. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. INTERIM BUDGET FISCAL YEAR 2014-2015. 2. RESOLUTION 14-11 – INTENT FOR THE ISSUANCE AND SALE OF THE VILLAGE OF LOS LUNAS GROSS RECEIPTS TAX REFUNDING REVENUE BONDS, SERIES 2014. 3. ORDINANCE 391 – AN ORDINANCE AMENDING ORDINACE 380, A TEMPORARY REDUCTION OF IMPACT FEES FOR ¾” UTILITY SERVICE METERS AND PARKS. 4. 2013-2014 NMDOT COOP LOS CERRITS ROAD IMPROVEMENTS. 5. JANITORIAL SERVICES. 6. CONTRACTS – REQUEST TO ENTER IN TO CONTRACT WITH SIX CONTRACT INDIVIDUALS FOR THE RECREATION DIVISION. 7. EXECUTIVE SESSION: a) Hire seasonal/temporary/part-time High School Aides (28) and College Aides (4) for the 2014 Summer Recreation Program. b) Continue discussion on the results of the May 1, 2014 ruling on the Motions to Dismiss in the case of Village of Los Lunas v. County of Valencia, et al. and options as to how to further proceed in that matter. 8. TRAVEL (IN-STATE / OUT-OF-STATE). 9. APPROVAL OF MINUES: May 8, 2014. 10. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Bob “Lucky” Lucero to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked the Council if there were any amendments to the Council Agenda – there were none. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to address the Council with an item that was not on the scheduled Council Agenda. Mr. Bob “Lucky” Lucero and Ms. Penny Griego from Honor Flight approached the podium to talk about their program and also view a ten minute power point presentation. Mr. Lucero left behind brochures/literature for the audience to take. Mr. Pirard approached the podium – he wanted to talk to the Mayor/Council about citations that he had been receiving from Code Enforcement regarding his fence. Mayor Griego said that his office would contact him to set up an appointment to meet. 1. INTERIM BUDGET FISCAL YEAR 2014-2015. Mr. Gregory Martin presented item one. State law requires that budgets approved by DFA be made part of the minutes of the governing body. Mr. Martin went over the budget with the Mayor and Council (workshops were held previously for members). Mr. Martin also went over insurance/cost sharing, reclassifications/employee, frozen positions within departments and request to reclassify position (Special Projects Planner) support letter. Councilman Romero inquired about Mr. Martin’s change of heart for the reclassification of that position. Mr. Martin explained that the current employee has far exceeded the job specifications. Councilwoman Perea and Councilman Saiz both expressed their sincere gratitude for a job well done. Kudos went out to Mr. Martin, Sylvia Cordova and Monica Clarke. Mayor Griego asked if there were any other questions – there were none. MOTION: motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 14-11 – INTENT FOR THE ISSUANCE AND SALE OF THE VILLAGE OF LOS LUNAS GROSS RECEIPTS TAX REFUNDING REVENUE BONDS, SERIES 2014. Mr. Gregory Martin presented item two. This is to reduce expenses – annual payments will be reduced by $20,000.00 per year over the next five years. Mr. Martin invited Mr. Archuleta to give further details. Mr. Archuleta explained that we have to go through all the statutory requirements, bonds will be rated, publish the legal ads and will come back for approval of the ordinance on June 12th. Interest rates are low and hoping they will stay that way (4%). Mayor Griego asked if there were any questions – there were none. MOTION: motion to approve resolution 14-11 MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. ORDINANCE 391 – AN ORDINANCE AMENDING ORDINANCE 380, A TEMPORARY REDUCTION OF IMPACT FEES FOR ¾” UTILITY SERVICE METERS AND PARKS. Mayor Griego announced the Council would adjourn go in to Open Meeting. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there was a decision from Council. MOTION: motion to amend ordinance 391 – to have a two year phase in starting12 months from this year (2015) / 50% parks and 50% utilities and the balance to be collected the second year (100% starting 2016). MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – no; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 1 AGAINST. 4. 2013-2014 NMDOT COOP LOS CERRITOS ROAD IMPROVEMENTS. Mr. Gregory Martin presented item four. The Village of Los Lunas was granted a 2013-2014 Coop Highway Improvement Funding in the amount of $175,000.00 – there is match requirement from the Village for a total of just over $190,000.00. Mayor Griego asked how long the project will take. Mr. Abiel Carrillo replied that it should take three weeks. The contractor will resurface and restrip the road. Seven bids were received with Desert Fox, LLC coming in as the low bidder at $142,819.54. Mayor Griego asked Council if there were any more comments – there were none. MOTION: motion to approve low bidder – Desert Fox, LLC - $142,819.54 MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. JANITORIAL SERVICES. Mr. Gregory Martin presented item four. This bid was for janitorial services – five bids were received and opened May 8, 2014. One bidder did not qualify – did not meet all the specifications. Councilman Saiz mentioned that they had a letter of appeal from the bidder, was that addressed. Mr. Martin replied that it was considered and still did not meet specifications. This is for a one year contract with the possibility to be extended to a two year contract. Mayor Griego asked Council if there were any more comments – there were none. MOTION: motion to approve low bidder – C and S Company for $96,443.64 MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. CONTRACTS – REQUEST TO ENTER IN TO CONTRACT WITH SIX CONTRACT INDIVIDUALS FOR THE RECREATION DIVISION. Mr. Gregory Martin presented item six. These contracts are for the Recreation Division, most of them are renewals – new contracts for the aerobic program the others are for contractors to open/close Village owned facilities after hours. Contracts to be approved individually. MOTION: motion to approve Aaron Sanchez MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Adrianne Sanchez MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Debra Sanchez MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Elena Carrillo MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Lisa King MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Theresa Cordova MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session – hire seasonal/temporary/part-time high school aides (28) and college aides (4) for the 2014 Sumer Recreation Program, and to continue discussion on the results of the May 1, 2014 ruling on the Motions to Dismiss in the case of Village of Los Lunas v. County of Valencia, et al. and options as to how to further proceed in this matter. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romoero CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 7:00 p.m. At 7:51 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire seasonal/temporary/part-time high school aides (28) and college aides (4) for the 2014 Sumer Recreation Program, and to continue discussion on the results of the May 1, 2014 ruling on the Motions to Dismiss in the case of Village of Los Lunas v. County of Valencia, et al. and options as to how to further proceed in this matter. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the ruling Village of Los Lunas v. County of Valencia – there is nothing to report out. Regarding the hiring of seasonal/temporary/part-time high school aides (28) and college aides (4), Council Griego gave the list of names to the Human Resources Supervisor. APPROVAL: Motion to approve lists MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve all travel MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the minutes of May 8, 2014 – there were none. MOTION: Motion to approve minutes of May 8, 2014 MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:55 p.m. ________________________________ _________________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 22, 2014 PUBLIC HEARING (Commenced at 6:36P.M.) 1.ORDINANCE 391 – AN ORDINANCE AMENDING ORDINANCE 380, A TEMPORARY REDUCTION OF IMPACT FEES FOR ¾” UTILITY SERVICE METERS AND PARKS. Mayor Griego announced that Council would go into public hearing. Ms. Christina Ainsworth presented item one. On July 12, 2012, Council voted to impose a moratorium on water, wastewater and park impact fees. This moratorium will expire on July 12, 2014. This ordinance will phase in fees over a five year period (20% each year). Mayor Griego asked Council if they had any questions – there were none. Mayor Griego announced to the audience if there were any comments – there were none. Councilman Saiz does not think a five year phase in will benefit the Village. He recommended that there be a two year phase in. Councilwoman Montoya agreed with Councilman Saiz. Councilwoman Perea was not in agreement, she would like the moratorium to end July 12, 2014. Councilman Romero agreed with a shorter phase in, two year. There were no more comments. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to go back in to Council MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:48 P.M.