Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JUNE 12, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, June 12, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Aaron Chavez, Cynthia Shetter, James Taylor, Katherine Creagan, John Archuleta, Sandy Schauer, Bob Anderson, Antoine Pirard, Jim Rickey, Joe Chavez, Naithan Gurule, Monica Clarke, Deborah Fox and Christine Nardi. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. BOND ORDINANCE 392 – BOND ORDINANCE PURCHASE AGREEMENT AND CONTINUING DISCLOSURE AGREEMENT. 2. AGREEMENT WITH VALENCIA COUNTY – HOUSING OF PRISONERS. 3. REQEUST TO FILL VACANT PATROL OFFICER POSITION. 4. 2013-2014 NMDOT MAP CARSON DRIVE PHASE VI ROAD IMPROVEMENTS. 5. RESOLUTION 14-12 – ADOPTING THE 2014 TITLE VI PROGRAM FOR THE VILLAGE OF LOS LUNAS. 6. PROFESSIONAL SERVICES AGREEMENT (PSA) WITH HOLCOMB LAW OFFICE FOR COLLECTIVE BARGAINING AND LEGAL SERVICES. 7. EXECUTIVE SESSION: a) Hire 20 Summer Youth – New Mexico Clean & Beautiful Program. b) Hire 2 Summer Youth Supervisors – New Mexico Clean & Beautiful Program. 8. TRAVEL (IN-STATE / OUT-OF-STATE). 9. APPROVAL OF MINUES: May 22, 2014. 10. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Deborah Fox to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked the Council if there were any amendments to the Council Agenda – Councilman Saiz asked that item number three be amended to fill two Patrol Officer positions. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to address the Council with an item that was not on the scheduled Council Agenda. Mr. Pirard approached the podium – was requesting another meeting with the Mayor and Councilwoman Montoya regarding Code Enforcement. 1. BOND ORDINANCE 392 – BOND PURCHASE AGREEMENT AND CONTINUING DISCLOSURE AGREEMENT. Mayor Griego announced the Council would adjourn go in to Open Meeting. MOTION: motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there was a decision from Council. MOTION: motion to approve ordinance 392 MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. AGREEMENT WITH VALENCIA COUNTY – HOUSING PRISONERS. Police Chief Naithan Gurule presented item two. Mr. Joe Chavez was present to ask for an increase in the housing of prisoners at the Valencia County Adult Detention Center. This agreement will set the rate and other conditions regarding the cost and requirements associated with housing prisoners. Mayor Griego asked if there were any questions – Councilman Romero asked what the increase was for. Mr. Chavez responded that the increase in cost would be to cover 24 hours medical services to prisoners. MOTION: motion to approve agreement – increase from $70.00 to $80.00 MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. REQUEST TO FILL VACANT PATROL OFFICER POSTION. Police Chief Naithan Gurule presented item three. Due to the recent retirement of Lt. Joseph Sanchez and the resignation from Officer Floriani (moving back home to take care of his ailing parents), two officer vacancies need to be filled in order to continue to serve the community at full capacity. Mayor Griego asked if there were any questions from Council – there were none. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. 2013-2014 NMDOT MAP CARSON DRIVE PHASE VI ROAD IMPROVEMENTS. Mr. Michael Jaramillo presented item four. The NMDOT has granted the Village of Los Lunas 2013/2014 MAP highway funds. The project will include mill and inlay from Cottonwood Ct. to Walnut Ct. and will include a center turn lane improvements, new traffic signs and roadway markings. The Village went out to bid and received three bids. Mayor Griego asked Council if there were any more comments – there were none. MOTION: motion to approve low bidder – Star Paving for $487,336.18 MOVED: Councilman Romero SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. RESOLUTION 14-12 – ADOPTING THE 2014 TITLE VI PROGRAM FOR THE VILLAGE OF LOS LUNAS. Mr. Christina Ainsworth presented item five. We have an active grant from the Federal Transit Authority – the Village is required to create and maintain a Title VI Program to ensure that no person on the basis of race, color, or national origin will be excluded from participation or subjected to discrimination in the level and quality of transit services. This grant is for work that will be done at the Transportation Center. Ms. Ainsworth also noted that there is going to be work on the drop-off area. Councilman Saiz asked if it could be stripped correctly and speed bumps. Councilwoman Perea asked when the work would start. Ms. Ainsworth replied sometime in the Fall 2014. Mayor Griego asked Council if there were any more comments – there were none. MOTION: motion to approve resolution 14-12 MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. PROFESSIONAL SERVICES AGREEMENT (PSA) WITH HOLCOMB LAW OFFICE FOR COLLECTIVE BARGAINING AND LEGAL SERVICES. Ms. Christine Nardi presented item six. Ms. Nardi is requesting approval to enter in to agreement with Attorney Dina Holcomb formerly of Management Associates, Inc. She has opened her own law firm, Holcomb Law Office. Ms. Holcomb was contracted in the past for collective bargaining and legal services in relation to labor union negotiations. Mayor Griego asked if there were any comments – there were none. MOTION: motion to approve agreement MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session – hire 20 summer youth and 2 summer youth supervisors for the New Mexico Clean and Beautiful Program. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:36 p.m. At 6:52 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of 20 summer youth and 2 summer youth supervisors for the New Mexico Clean and Beautiful Program. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of supervisor, Mayor Griego put up the name of Mr. Glena Sanchez. APPROVAL: Motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of supervisor, Mayor Griego put up the name of Mr. Ann Cooper. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of 20 youth/students (list was given to Christina Ainsworth) APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Griego – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve all travel MOVED: Councilwoman Montoya SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the minutes of May 22, 2014 – there were none. MOTION: Motion to approve minutes of May 22, 2014 MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:00 p.m. ________________________________ _________________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JUNE 12, 2014 PUBLIC HEARING (Commenced at 6:08P.M.) 1.ORDINANCE 392 – BOND PURCHASE AGREEMENT AND CONTINUING DISCLOSURE AGREEMENT. Mayor Griego announced that Council would go into public hearing. Ms. Monica Clarke presented item one. Ms. Clarke noted that the Village is on schedule for the refinancing – Mr. John Archuleta was present to answer any questions. He went over the particulars of the transactions and said that it turned out to be a better savings than originally thought. Ms. Cregan went over the revenue bonds with Mayor and Council. The bonds reflect the pricing ($359,555,165.00 final purchase price). The bond rating is AA- from Standard/Poors which is a very good rating. The savings, first year will be $247,000.00 and the 3rd-5th year is about $60,000.00. Mayor Griego asked the audience if there was anyone who wanted to speak about the bond purchase agreement – there was no response. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to go back in to Council MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:14 P.M.