Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · June 26, 2014
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, JUNE 26, 2014
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, June 26,
2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor
Charles Griego, Councilman Gino Romero, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and
Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Amanda Perea
Council: Gerard Saiz
Paulette Sanchez-Montoya
Gino Romero
Also present were: Gregory D. Martin, James Taylor, Clarene Abeita, Carol Stelzer, Sandy Schauer, Robert Anderson,
Jim Rickey, Antoine Pirard, Deborah Fox, Lynnelle Rael and Diana Good.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. OFFICER RECOGNITION.
2. RESOLUTION 14-13 – CONTINUING DISCLOSURE COMPLIANCE PROCEDURES FOR BONDS AND
LOANS OF THE VILLAGE OF LOS LUNAS.
3. RESOLUTION 14-14 – POST-ISSUANCE TAX COMPLIANCE PROCEDURES FOR TAX EXEMPT
BONDS AND LOANS OF THE VILLAGE OF LOS LUNAS.
4. MEMORANDUM OF AGREEMENT (MOA) – RIO METRO REGIONAL TRANSIT FLEET
MAINTENANCE SERVICES 2014/2015.
5. REQUEST TO FILL VACANCY OF SOLID WASTE LABORER IN THE SOLID WASTE DIVISION OF
PUBLIC WORKS.
6. REQUEST TO FILL VACANCY OF MUSEUM TECHNICIAN IN THE LIBRARY DEPARTMENT.
7. TREATMENT CONTRACT FOR THE DWI PROGRAM.
8. ENFORCEMENT CONTRACT FO RTHE DWI PROGRAM.
9. DISPOSAL OF FIXED ASSETS.
10. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH LEAGUE OFFICIALS FOR THE
COMMUNITY SERVICES DEPARTMENT.
11. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH SECURITY ATTENDANT FOR THE
COMMUNITY SERVICES DEPARTMENT.
12. EXECUTIVE SESSION:
a) Hire 2 full-time Police Officers – Los Lunas Police Department.
13. TRAVEL (IN-STATE / OUT-OF-STATE).
14. APPROVAL OF MINUES: June 12, 2014.
15. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked David Gurule to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked the Council if there were any amendments to the Council Agenda – there were none.
APPROVAL: Motion to approve agenda
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
None.
1. OFFICER RECOGNITION
Police Chief Naithan Gurule recognized officers: Sgt. Charlie Files, Lt. Jose Hernandez, Sgt. Peter Alderate, Officer
Mark Gurule, Office Heracio DeAnda, Officer Brandon Carta, Officer Jesus Sedillos, Officer Cassandra Linehan, Officer
Anthony Baca and Sgt. Thomas Taylor.
2. RESOLUTION 14-13 – CONTINUING DISCLOSURE COMPLIANCE PROCEDURES FOR BONDS AND
LOANS OF THE VILLAGE OF LOS LUNAS.
Ms. Monica Clarke presented item two. This resolution is adopting and improving disclosure compliance for the Village
of Los Lunas. The Village will assign an employee (Finance Officer) to make sure compliance procedures are followed –
oversee and execute required actions necessary to fulfill the compliance obligations of the Village. Mayor Griego asked
for a motion from Council.
MOTION: motion to approve resolution 14-13
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
3. RESOLUTION 14-14 – POST-ISSUANCE TAX COMPLIANCE PROCEDURES FOR TAX-EXEMPT BONDS
AND LOANS OF THE VILLAGE OF LOS LUNAS.
Ms. Monica Clarke presented item three. This resolution pertains to tax compliance – federal tax law. Tax compliance
procedures to maximize compliance with federal tax law requirements applicable to the Village’s outstanding tax-exempt
bonds and identify and resolve any noncompliance matters, on a timely basis, to preserve the tax-exempt status of the
bonds. Mayor Griego asked if there were any questions from Council – there were none.
MOTION: motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
4. MEMORANDUM OF AGREEMENT (MOA) – RIO METRO REGIONAL TRANSIT FLEET MAINTENANCE
SERVICES 2014/2015.
Mr. Rudy Archuleta presented item four. Rio Metro is requesting to continue performing fleet maintenance services and
storage for their public transportation vehicles. They will continue to pay costs for fuel, supplies, labor and storage of
units. Mayor Griego asked Council if there were any more comments – there were none.
MOTION: motion to approve MOA
MOVED: Councilwoman Montoya
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
5. REQUEST TO FILL VACANCY OF SOLID WASTE LABORER IN THE SOLID WASTE DIVISION OF PUBLIC
WORKS.
Mr. Rudy Archuleta presented item five. Mr. Charles Mills was offered and accepted a position as the new Code
Enforcement Officer in the Community Development Department. This creates a vacancy within the Solid Waste
Department. Mayor Griego asked Council if there were any more comments – there were none.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. REQUEST TO FILL VACANCY OF MUSEUM TECHNICIAN IN THE LIBRARY DEPARTMENT.
Mr. Tom Simmons presented item six. The museum technician has submitted his letter of resignation from the Museum
of Heritage and Arts. This creates a vacancy – we would like to advertise, interview and fill the position. Mayor Griego
asked if there were any comments – there were none.
MOTION: motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
7. TREATMENT CONTRACT FOR THE DWI PROGRAM.
Ms. Ginny Adame presented item seven. This is a contract with treatment provider, Ms. Joann Cordova-Sanchez. This
contract will continue her treatment services for the DWI Treatment Program. Mayor Griego asked if there were any
comments – there were none.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
8. ENFORCEMENT CONTRACT FOR THE DWI PROGRAM.
Ms. Ginny Adame presented item eight. This is a contract is to continue with enforcement provided by Mr. Joe Griego,
for the LDWI Program. Mayor Griego asked if there were any comments – there were none.
MOTION: motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
9. DISPOSAL OF FIXED ASSETS.
Mr. Michael Jaramillo presented item nine. Mr. Jaramillo is seeking approval from Mayor/Council to dispose of fixed
assets. The County is requesting permission to obtain the Impala (information was left off Council packets) for their use.
Mayor Griego asked if there were any comments – there were none.
MOTION: motion to approve with amendment to include request from County
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
10. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH LEAGUE OFFICIALS FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT.
Mr. Michael Jaramillo presented item ten. Mr. Jaramillo is seeking approval from Council to enter into contract with
individuals. Mayor Griego asked if there were any comments – there were none.
MOTION: motion to enter in to contract with Ms. Yvette Gonzales
MOVED: Councilwoman Montoya
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
MOTION: motion to enter in to contract with Mr. Diego Gonzales
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
MOTION: motion to enter in to contract with Mr. Gabriel Salas
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
11. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH SECURITY ATTENDANT FOR THE
COMMUNITY DEVELOPMENT DEPARTMENT.
Mr. Michael Jaramillo presented item eleven. Mr. Jaramillo is seeking approval from Council to enter into contract with
individual for security at the Transportation Center. Mayor Griego asked if there were any comments – there were none.
MOTION: motion to enter into contract with Mr. Harry Maez
MOVED: Councilwoman Montoya
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
12. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-
1, that the following matters would be discussed in closed session – hire two full-time Police Officers for the Police
Department.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:30 p.m.
At 6:44 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of
two Police Officers.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Montoya
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Police Officer, Mayor Griego put up the name of Ms. Brenda Arturande.
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Police Officer, Mayor Griego put up the name of Mr. Timothy Garcia
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
13. TRAVEL.
Mayor Griego asked if there was a motion regarding in-state and out-of-state travel.
MOTION: motion to approve all travel
MOVED: Councilman Saiz
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
14. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the minutes of June 12, 2014 – there were none.
MOTION: Motion to approve minutes of June 12, 2014
MOVED: Councilwoman Perea
SECONDED: Councilwoman Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
15. ADJOURNMENT.
Council meeting adjourned at 7:28 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, JUNE 26, 2014 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
NAITHAN GURULE 1. OFFICER RECOGNITION.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Information purposes only – no action required.
BACKGROUND AND RATIONALE:
Would like to recognize several officers for outstanding service and the newly promoted officers.
MONICA CLARKE & 2. RESOLUTION 14‐13 – CONTINUING DISCLOSURE COMPLIANCE PROCEDURES FOR BONDS AND
KATHERINE CREAGAN LOANS OF THE VILLAGE OF LOS LUNAS.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove of resolution 14-13.
BACKGROUND AND RATIONALE:
To ensure compliance with the requirements of federal securities laws, including Rule 15c2-12
promulgated by the Securities and Exchange Commission, the Village will implement post-issuance
disclosure compliance procedures to comply with federal securities laws related to the Village’s
bonds and loans. The Village Finance Officer is designated as the Compliance Officer to oversee
and execute required actions necessary to fulfill the compliance obligations of the Village.
MONICA CLARKE & 3. RESOLUTION 14‐14 – POST‐ISSUANCE TAX COMPLIANCE PROCEDURES FOR TAX‐EXEMPT
KATHERINE CREAGAN BONDS AND LOANS OF THE VILLAGE OF LOS LUNAS.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove of resolution 14-14.
BACKGROUND AND RATIONALE:
To ensure compliance with the requirements of the Internal Revenue Code of 1986, as amended, the
Village is adopting Post-Issuance Tax Compliance Procedures to: (1) maximize compliance with
federal tax law requirements applicable to the Village’s outstanding tax-exempt bonds; and (2)
identify and resolve any noncompliance matters, on a timely basis, to preserve the tax-exempt status
of the Bonds.
RUDY ARCHULETA 4. MEMORANDUM OF AGREEMENT (MOA) – RIO METRO REGIONAL TRANSIT FLEET
MAINTENANCE SERVICES 2014/2015.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Rio Metro Transit Agency is requesting the Village of Los Lunas to continue performing fleet
maintenance services and storage for their public transportation vehicles. They will continue to pay
costs for fuel, supplies, labor and storage of units. The Village of Los Lunas has performed these
services for Rio Metro under previous agreements for the past four (4) years.
RUDY ARCHULETA 5. REQUEST TO FILL VACANCY OF SOLID WASTE LABORER IN THE SOLID WASTE DIVISION OF
PUBLIC WORKS.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Solid Waste Laborer Mr. Charles Mills has been offered and accepted the position as the new Code
Enforcement Officer in the Community Development Department effective July 7th, thereby creating a
vacancy within the Solid Waste Division. The request is to advertise internally and if needed,
externally to fill the position he vacated to fully staff this Division.
TOM SIMMONS 6. REQUEST TO FILL VACANCY OF MUSEUM TECHNICIAN IN THE LIBRARY DEPARTMENT.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Current museum technician has submitted his letter of resignation from the Museum of Heritage &
Arts in the Library Department effective August 2, 2014. The request is to advertise, interview, and
fill the position to be vacated to fully staff museum starting August 5, 2014.
GINNY ADAME 7. TREATMENT CONTRACT FOR THE DWI PROGRAM.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Continuing a contract with treatment provider, Ms. Joann Cordova-Sanchez, licensed Drug and
Alcohol Abuse Counselor (LADAC) would allow the DWI Treatment Program the ability to refer and
provide service for clients that are Spanish speaking only. Ms. Cordova-Sanchez has developed
rapport with the DWI Program’s Spanish speaking only clients and newly referred clients continue to
offer positive feedback regarding the treatment services they receive.
GINNY ADAME 8. ENFORCEMENT CONTRACT FOR THE DWI PROGRAM.
TAB 8.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Enforcement contact is being offered to Mr. Joe Griego who is currently a Certified Police Officer
working as a Student Resource Officer with Los Lunas Schools offering over 27 years of experience in
Law Enforcement and over 15 years of experience as the Lead Underage Drinking Taskforce officer.
Mr. Joe Griego is well respected within the local law enforcement community and has successfully
fulfilled his contract for the past three (3) years demonstrating his ability to work and coordinate
with all the local law enforcement agencies to accomplish the mission and goals established for the
enforcement component of the Local DWI program.
MICHAEL JARAMILLO 9. DISPOSAL OF FIXED ASSETS.
TAB 9.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible
personal property, the authorized committee for oversight on the disposal of fixed assets concurs
that the following items included in miscellaneous inventory and fixed assets are worn-out, unusable
or obsolete to the extent that each item is no longer economical or safe for continued use by the
Village of Los Lunas.
MICHAEL JARAMILLO 10. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH LEAGUE OFFICIALS FOR THE
COMMUNITY SERVICES DEPARTMENT.
TAB 10.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Hire contract league officials for the summer softball and co-ed volleyball leagues.
MICHAEL JARAMILLO 11. CONTRACTS – REQUEST TO ENTER INTO CONTRACT WITH SECURITY ATTENDANT FOR THE
COMMUNITY SERVICES DEPARTMENT.
TAB 11.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Hire security attendant for the Village of Los Lunas Transportation Center for after-hours security
services.
12. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10‐15‐1,
the following matters will be discussed in closed session:
TAB 12.
a) Hire two full-time Police Officers – Los Lunas Police Department.
TAB 13. TRAVEL (IN‐STATE / OUT‐OF‐STATE):
a) Village employees are requesting permission to travel in-state to attend Law
Enforcement First Responder Training (July 7-10). Estimated cost of travel: the training
is free with lodging and meals provided – only cost will be for fuel for Village vehicles.
b) Village employees are requesting permission to travel in-state to attend Law
Enforcement First Responder Training (July 28-31). Estimated costs of travel: the
training is free with lodging and meals provided – only cost will be for fuel for Village
vehicles.
c) Village employee is requesting permission to travel out-of-state to attend 20th IACP
Annual Training Conference on Drugs, Alcohol & Impaired Driving. Estimated cost of
travel: all expenses will be paid for by the New Mexico Drug Recognition Expert
Program.
14. APPROVAL OF MINUTES.
TAB 14.
a) Minutes of June 12, 2014
15. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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