Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · July 24, 2014
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, JULY 24, 2014
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 24, 2014 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego,
Councilman Gino Romero, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Amanda Perea
Council: Gerard Saiz
Paulette Sanchez-Montoya
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, Cynthia Shetter, James Taylor, Andrea Chavez, Marty Callahan, Sandy
Schauer, Robert Anderson, Roberta Scott, Deborah Fox and Jim Rickey.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. ZONE CHANGE APPLICATION – REUBEN MARTIN.
2. DESIGNATED USE PERMIT APPLICATION – REUBEN MARTIN.
3. IT INFRASTURCUTRE REPLACEMENT PROJECT – LEASE AGREEMENT WITH CISCO SYSTERMS CAPITAL
FINANCE.
4. RESOLUTION 14-15 – YEAR END BUDGET ADJUSTMENTS.
5. RESOLUTION 14-16 – A RESOLUTION ADOPTING THE 2014/2015 FISCAL YEAR REVENUE AND
EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS.
6. HISTORICAL SERVICES CONTRACT.
7. DISPOSAL OF FIXED ASSESTS.
8. HIGHLAND ROAD SPEED LIMIT REDUCTION.
9. REQUEST TO FILL VACANCY OF UTILITY CLERK/CASHIER IN THE UTILITY BILLING OFFICE.
10. EXECUTIVE SESSION: a) Hire two (2) full-time Park Technicians – Community Services Department.
b) Hire part-time Library Aide – Library Department.
11. TRAVEL (IN-STATE / OUT-OF-STATE).
12. APPROVAL OF MINUES: July 10, 2014 and Special Meeting minutes of June 19, 2014.
13. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Ms. Christina Ainsworth to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any additions or corrections to the council agenda - there were none.
APPROVAL: Motion to approve agenda
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
None.
Mayor Griego read a memo from Mr. Juan Moreno complimenting staff.
1.ZONE CHANGE APPLICATION – REUBEN MARTIN.
Ms. Christina Ainsworth said that she would present items one and two concurrently.
Mayor Griego asked for a motion to adjourn as council and convene in a public hearing.
MOTION: a motion was made to adjourn as Council and convene in a public hearing
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
(See separate minutes for items one and two/public hearing on page 6.)
Mayor Griego asked if there was a motion forthcoming from council for item one.
MOTION: motion to approve application and adopt Planning & Zoning recommendation - approval with provisions: install
adequate fencing, comply with requirements as set forth by NMDOT, maintain property and supply sanitary facilities.
MOVED: Councilwoman Montoya
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
2. DESIGNATED USE PERMIT APPLICATION – REUBEN MARTIN.
Mayor Griego asked for a motion from Council.
MOTION: motion to approve designated use
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
3. IT INFRASTRUCTURE REPLACEMENT PROJECT – LEASE AGREEMENT WITH CISCO SYSTEMS CAPITAL
FINANCE.
Mr. Martin Callahan presented item three. Mr. Callahan is seeking approval or disappoval for the lease agreement in the amount of
$324,000.00 with Cisco Systems. This equipment would be for datacenter computers, network switches, telephone handsets and
professional services which would replace the entire Village IT infrastructure that is over ten years old and no longer supported by any
warranties. Mayor Griego asked for a motion from Council.
MOTION: motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
4. RESOLUTION 14-15 – YEAR END BUDGET ADJUSTMENTS.
Mr. Gregory D. Martin presented item four. End of the fiscal year, we are required to submit to DFA any changes to the expenditure
and revenue accounts for FY2013/2014 (budget increases and decreases due to additional revenues, expenses and changes). Mr.
Martin went over the changes with Mayor and Council. Council complemented Greg and his staff for a job well done. Mayor Griego
asked for a motion from Council.
MOTION: motion to approve resolution 14-15
MOVED: Councilman Romero
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
5. RESOLUTION 14-16 – A RESOLUTION ADOPTING THE 2014/2015 FISCAL YEAR REVENUE AND EXPENDITURE
BUDGET FOR THE VILLAGE OF LOS LUNAS.
Mr. Gregory D. Martin presented item five. This is the presentation of the final budget for fiscal 2014/2015. The budget has been
provided to Mayor and Council to review as well as a memo to summarize some of the information provided to them in their packet.
Mr. Martin went over last minute changes with Mayor and Council. Mayor Griego commended Mr. Martin for all his work on the
budget. Mayor Griego asked for a motion from Council.
MOTION: motion to approve resolution 14-16
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. HISTORICAL SERVICES CONTRACT.
Ms. Cynthia Shetter presented item six. The Village will contract with Mr. Ricardo Gonzales to contact and identify residents to
interview for the purpose to preserve the history of Los Lunas and Valencia County. Residents are comfortable with the contractor.
He will upload videos and documents on to our database. The contract will be for six months then we can evaluate if additional time
is required/needed. Mayor Griego asked for a motion from Council.
MOTION: motion to approve contract
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
7. DISPOSAL OF FIXED ASSETS.
Mr. Michael Jaramillo presented item seven. Mr. Jaramillo is seeking approval/disapproval for disposal of fixed assets. He has two
vehicles and two houses (houses located in Meadow Lake). He would like to remove these items from the list. Mayor Griego asked
for a motion from Council.
MOTION: motion to approve the disposal of fixed assets from list
MOVED: Councilman Saiz
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
8. HIGHLINE ROAD SPEED LIMIT REDUCTION.
Mr. Michael Jaramillo presented item eight. Mr. Jaramillo is requesting the speed limit be reduced on Highline Road from 30 MPH to
25 MPH. Molzen-Corbin & Associates conducted a traffic assessment and recommends the speed limit be reduced. The reduction in
the speed will help reduce car crashes on that road. Mayor Griego asked for a motion from Council.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
9. REQUEST TO FILL VACANCY OF UTILITY CLERK/CASHIER IN THE UTILITY BILLING OFFICE OF PUBLIC
WORKS DEPARTMENT.
Mr. Rudy Archuleta presented item nine. Due to the recent transfer of Ms. Nadine Jaramillo from the Utility Department to assume
the position of Court Clerk with the Municipal Courts effective July 21 st – this has created a vacancy in that department. Mr.
Archuleta would like to move forward and fill the position – advertise internally and if needed, externally. Mayor Griego asked for a
motion from Council.
MOTION: motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
10. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-
1, that the following matters would be discussed in closed session: hire two full-time Park Technicians and hire a part-
time Library Aide.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:44 p.m.
At 7:15 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of
two full-time Park Technicians and a part-time Library Aide.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Montoya
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Park Technician, Mayor Griego put up the name of Mr. Enrique Estrada.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Park Technician, Mayor Griego put up the name of Mr. Robert Rael.
APPROVAL: Motion to approve
MOVED: Councilwoman Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a part-time Library Aide, Mayor Griego put up the name of Ms, Roberta Scott.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilwoman Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
11. TRAVEL.
Mayor Griego asked if there was a motion regarding in-state and out-of-state travel.
MOTION: motion to approve all travel
MOVED: Councilman Romero
SECONDED: Councilwoman Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
12. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the minutes of July 10, 2014 – there were none.
MOTION: Motion to approve minutes of July 10, 2014
MOVED: Councilwoman Montoya
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego asked if there were corrections or additions to the minutes of the Special Meeting of June 19, 2014 – there were none.
MOTION: Motion to approve minutes of Special Meeting on June 19, 2014
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
13. ADJOURNMENT.
Council meeting adjourned at 7:20 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, JULY 24, 2014
PUBLIC HEARING
(Commenced at 6:04P.M.)
1. ZONE CHANGE APPLICATION – REUBEN MARTIN
2. DESIGNATED USE PERMIT APPLICATION – REUBEN MARTIN
(Items one and two would be presented concurrently per Ms. Ainsworth)
Mayor Griego announced that Council would go into public hearing.
Ms. Christina Ainsworth presented item one. This property is located at 3408 Highway 47 SE and has been operating as
an open air market. After review of case, it was determined that the market was operating inappropriately as a C-1 when
it should have been C-2. The applicant has come forth to correct the designated use from C-1 to C-2. Planning and
Zoning has recommended approval with provisions: install adequate fencing, comply with requirements as set forth by
NMDOT, maintain property and supply sanitary facilities. Mayor Griego asked if there was anyone who wanted to speak
for or against zone change/designated use permit – there were none. Mayor Griego asked to close the public hearing and
Council would go back in to open meeting.
MOTION: motion to go back in to Council
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes)
FOR AND 0 AGAINST. Public hearing closed at 6:08 P.M.
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, July 24, 2014 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
CHRISTINA AINSWORTH 1. ZONE CHANGE APPLICATION – REUBEN MARTIN.
TAB 1.
ACTION REQUESTED OF COUNCIL:
HOLD PUBLIC HEARING - Approve or disapprove.
BACKGROUND AND RATIONALE:
Reuben Martin, agent for Reuben L. Martin Family, has applied for a zone atlas amendment from C-
1 to C-2 for tracts 79-B-1 and 80-B-1-A of map 72 MRGCD consisting of 1.69 acres, for the purpose of
an open air market. The physical location is 3408 Highway 47 SE.
CHRISTINA AINSWORTH 2. DESIGNATED USE PERMIT APPLICATION – REUBEN MARTIN.
TAB 2.
ACTION REQUESTED OF COUNCIL:
HOLD PUBLIC HEARING - Approve or disapprove.
BACKGROUND AND RATIONALE:
Reuben Martin, agent for Reuben L. Martin Family, has applied for a designated use permit for tracts
79-B-1 and 80-B-1-A of map 72 MRGCD consisting of 1.69 acres, for the purpose of an open air
market. The physical location is 3408 Highway 47 SE. This request was submitted with a zone
change application
MARTIN CALLAHAN 3. IT INFRASTRUCTURE REPLACEMENT PROJECT – LEASE AGREEMENT WITH CISCO SYSTEMS
CAPITAL FINANCE.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Lease\Purchase in the amount of $330,000 ($66,000.00 per year X 5 years) for Datacenter
computers, network switches, telephone handsets and professional services which will replace the
entire Village IT infrastructure that is over 10 years old and no longer supported by any warranties.
MONICA CLARKE 4. RESOLUTION 14‐15 – YEAR END BUDGET ADJUSTMENTS.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove of resolution 14-15.
BACKGROUND AND RATIONALE:
A final year-end budget review of expenditure and revenue accounts for FY 2013-14 requires
department budget increases and decreases due to additional revenues, expenses and changes.
GREGORY D. MARTIN 5. RESOLUTION 14‐16 – A RESOLUTION ADOPTING THE 2014/2015 FISCAL YEAR REVENUE AND
EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove of resolution 14-16.
BACKGROUND AND RATIONALE:
The presentation of the final budget accompanies this resolution. The final budget was developed
through the cooperation of all user departments, elected officials and the budget staff. The final
budget has been developed in accordance with all state statutes and guidelines developed and
administered by the State of New Mexico Department of Finance and Administration. State law
requires that budgets approved by DFA be made part of the minutes of the governing body. The final
budget is presented before Council for their approval and submission to DFA by the deadline of
August 1, 2014.
CYNTHIA SHETTER 6. HISTORICAL SERVICES CONTRACT.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Contact and identification of several residents that their oral interview will help preserve the history
of Los Lunas and Valencia County. We propose that the Village contracts with the individual that
made the initial contact with these residents to perform the interviews. These residents are
comfortable with the proposed contractor and may feel uncomfortable if we switch interviewers
now. We propose contracting with proposed contractor for a period of six months then we can
evaluate if additional time is needed or other individuals have been identified through these contacts.
MICHAEL JARAMILLO 7. DISPOSAL OF FIXED ASSETS.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible
personal property, the authorized committee for oversight on the disposal of fixed assets concurs
that the following items included in miscellaneous inventory and fixed assets are worn-out, unusable
or obsolete to the extent that each item is no longer economical or safe for continued use by the
Village of Los Lunas.
MICHAEL JARAMILLO 8. HIGHLINE ROAD SPEED LIMIT REDUCTION.
TAB 8.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Community Services Department is requesting to lower the speed limit on Highline from 30
miles per hour (MPH) to 25 MPH. A traffic assessment was done by Molzen-Corbin & Associates and
a recommendation to lower the speed would assist in reducing vehicle crashes.
RUDY ARCHULETA 9. REQUEST TO FILL VACANCY OF UTILITY CLERK/CASHIER IN THE UTILITY BILLING OFFICE
OF PUBLIC WORKS DEPARTMENT.
TAB 9.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Utility Billing Clerk Ms. Nadine Jaramillo has been offered and accepted the position as the new part-
time Court Clerk in the Municipal Court effective July 21st, thereby creating a vacancy within the
Utility Billing Office. The request is to advertise internally and if needed, externally to fill the position
she vacated to fully staff this Office.
10. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10‐15‐1,
the following matters will be discussed in closed session:
TAB 10.
a) Hire two (2) full-time Park Technicians – Community Services Department.
b) Hire part-time Library Aide – Library Department.
TAB 11. TRAVEL (IN‐STATE / OUT‐OF‐STATE):
a) Village employee is requesting permission to travel out-of-state to attend 2014 ICMA
Annual Conference (September 13 -18, 2014). Estimated cost of travel: $2,315.00.
b) Village employee is requesting permission to travel in-state to attend New Mexico Rural
Economic Development Council Meeting (July 17-18, 2014). Estimated cost of travel:
$353.
12. APPROVAL OF MINUTES.
TAB 12.
a) Minutes of July 10, 2014.
b) Minutes of June 19, 2014 Special Meeting.
13. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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