Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 21, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 21, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, James Taylor, Deborah Fox, Sandy Schauer, Richard & Delberta Nemitz, Cynthia Shetter, Robert Anderson, Jim Rickey, Andrea Chavez and John Chavez. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. RESOLUTION 14-19 – FINAL HEARING TO APPROVE THE INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP) FY 2015-2020. 2. RESOLUTION 14-20 – A RESOLUTION AUTHORIZING VILLAGE OF LOS LUNAS STAFF TO ENTER INTO NEGOTIATIONS WIT HTHE VALENCIA REGIONAL EMERGENCY COMMUNICATIONS CENTER TO SUB- LEASE APPROXIMATELY .75 ACRES OF LAND DIRECTLY TO THE NORTH OF THE VILLAGE OF LOS LUNAS MUNICIPAL ADMINISTRATION BUILDING. 3. RESOLUTION 14-21 – FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2014. 4. COURHOUSE ROAD IMPROVEMENTS – STATE II CN A300190. 5. REQUEST TO FILL VACANT STREETS SWEEPER POSITION WITH THE STREETS DIVISION IN THE COMMUNITY SERVICES DEPARTMENT. 6. REQUEST TO FILL THE VACANT SOLID WASTE RESIDENTIAL DRIVER POSITION IN THE SOLID WASTE DIVISION OF PUBLIC WORKS. 7. APPOINT VOTING DELEGATE & ALTERNATE - 2014 NMML CONFERENCE. 8. EXECUTIVE SESSION: a) Legal advice regarding continue property tax exemption for Merillat LP pursuant to terms of Industrial Revenue Bond issued by the Village of Los Lunas. b) Acquisition of land by proposed charitable donation. c) Hire Museum Technician – Library Department. 9. TRAVEL (IN-STATE / OUT-OF-STATE). 10. APPROVAL OF MINUTES. a) Minutes of August 7, 2014. 11. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Deborah Fox to lead the Mayor, Council and audience in the Pledge of Allegiance. Mayor Griego recognized the Honorable Judge John Chavez from Belen in the audience.  APPROVAL OF AGENDA. Mayor Griego asked if there were any additions or corrections to the council agenda - there were none. APPROVAL: Motion to approve agenda MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to address the Council with an item that was not on the scheduled Council Agenda. Ms. Deborah Fox announced that the Valencia County News Bulletin was seeking application nominations for Citizen of the Year Award. Mr. Ralph Mims announced that there was going to be a Black Expo to be held Civic Plaza in Albuquerque the weekend of September 6th. 1.RESOLUTION 14-19 – FINAL HEARING TO APPROVE THE INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP) FY 2016-2020. Mr. Ralph Mims presented item one. This is the final meeting where Council will make final approval based on staff and public comments. A workshop was held which ranked projects – Mr. Mims when over the list with the Mayor and Council. Once the projects are funded they fall off the list. There are ninety-one projects – only the first five are looked at. Mayor Griego asked if there was any input from the public – there was none. Mayor Griego asked for a motion from the Council. MOTION: motion to approve resolution 14-19 MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 14-20 – A RESOLUTION AUTHORIZING VILLAGE OF LOS LUNAS STAFF TO ENTER INTO NEGOTIATIONS WITH THE VALENCIA REGIONAL EMERGENCY COMMUNICATIONS CENTER TO SUB-LEASE APPROXIMATELY .75 ACRES OF LAND DIRECTLY TO THE NORTH OF THE VILLAGE OF LOS LUNAS MUNICIPAL ADMINISTRATION BUILDING. Ms. Shirley Valdez presented item two. Ms. Valdez is seeking approval to sub lease a piece of property north of City Hall. The E911 currently occupy 1,800 sq. ft. in the Police Department – they need more room. What looks best for the Dispatch Center is building as close as possible cause of the cabling and would be less cost to the center. Councilman Saiz asked if she had considered looking at any other piece of property – he mentioned that the Administration Building would need to expand some day and this area would be the site for expansion. Ms. Valdez said she has looked at other properties but because of the cabling/phone/repeater towers - it would a much bigger price tag to Dispatch. She has looked at Heritage and other properties. Police Chief Gurule spoke, that if she was able to find another location that space that they currently occupy would free up much needed space for the Police Department. Mayor Griego asked for a motion from Council. Councilwoman Montoya motion to approve resolution 14-20 – there was no second motion made - motion failed. Councilman Romero requested that Ms. Valdez seek quotes for moving the infrastructure. MOTION: motion to postpone until additional information is received MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. RESOLUTION 14-21 – FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2014. Ms. Monica Clark presented item three. This is a new DFA requirement. The fourth quarter financial summarizes all revenue and expenditures, budget adjustment requests and investments for FY 2013/2014. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 14-21 MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. COURTHOUSE ROAD IMPROVEMENTS – STAGE II CN A300190. Mr. Michael Jaramillo presented item four. Mr. Jaramillo is seeking approval for the low bid on the road improvements to Courthouse Road. NMDOT and the Federal Highway Administration has granted the Village of Los Lunas funding in the amount of $772,472.00. This project includes a lot of pedestrian and bicycle improvements. The approval involves the lowest responsive bid for construction without NMGRT. Mr. Jaramillo said that the project would start in about thirty days and be completed after the new year (six months approximately). Mayor Griego asked for a motion from Council. MOTION: motion to approve to low bidder G. Sandoval Construction. MOVED: Councilman Romero SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. REQUEST TO FILL VACANT STREETS SWEEPER POSITION WITH THE STREETS DIVISION IN THE COMMUNITY SERVICES DEPARTMENT. Mr. Michael Jaramillo presented item five. Mr. Jaramillo is requesting permission to move forward to hire and individual to fill this recently vacated position. Mayor Griego asked for a motion from Council. MOTION: motion to approve – to proceed with filling vacancy MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. REQUEST TO FILL THE VACANT SOLID WASTE RESIDENTIAL DRIVER POSITION IN THE SOLID WASTE DIVISION OF PUBLIC WORKS. Mr. Rudy Archuleta presented item six. Mr. Archuleta is requesting permission to hire an individual to fill this recently vacated position in Solid Waste. He will advertise internally first and then externally. Mayor Griego asked for a motion from Council. MOTION: motion to approve – to proceed with filling vacancy MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. APPOINT VOTING DLEGATE & ALTERNATE – 2014 NMML CONFERENCE. Mr. Gregory Martin presented item seven. Municipalities that are in good standing with the NMML and that are registered and attending the annual conference shall be entitled to one delegate to vote in electing officers and other polities. The delegate will be Gregory Martin and the alternate delegate will be Cynthia Shetter. Mayor Griego asked for a motion from Council. MOTION: motion to approve delegates MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: legal advice regarding continued property tax exemption for Merillat LP pursuant to terms of Industrial Revenue Bond issued by the Village of Los Lunas; acquisition of land proposed charitable donation; and hire museum technician. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:37 p.m. At 7:33 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: legal advice regarding continued property tax exemption for Merillat LP pursuant to terms of Industrial Revenue Bond issued by the Village of Los Lunas; acquisition of land proposed charitable donation; and hire museum technician. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the legal advice regarding continued property tax exemption for Merillat LP pursuant to terms of Industrial Revenue Bond issued by the Village of Los Lunas – no action was taken by Council. Staff has been directed to obtain a written time table from Merrillat when they plan to re-open the plant. Regarding the acquisition of land proposed charitable donation – the Village Council do not feel that this is in the best interest of the Village - remote location. Regarding the hiring of a museum technician – the Mayor put up the name of Ms. Madrid. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 9. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve all travel MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the minutes of August 7, 2014 – there were none. MOTION: Motion to approve minutes of August 7, 2014 MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:37 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR