Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 11, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 11, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero (excused) Also present were: Gregory D. Martin, Debra Sanchez, James Taylor, Deborah Fox, Sandy Schauer, Richard & Delberta Nemitz, Cynthia Shetter, Robert Anderson, Jim Rickey, Stan Strickman, Rick Leverick, Chief Lito Chavez, Naithen Gurule, Aaron Chavez, Peter Fernandez and Marty Callahan. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL REVENUE BONDS IN ONE OR MORE SERIES FOR THE BENEFIT OF ACCURATE MACHINE & TOOL CO., INC. AND ACIM, INC. TO BE ENTITLED THE VILLAGE OF LOS LUNAS, NEW MEXICO INDUSTRIAL REVENUE BONDS, SERIES 2014 (AMT/ACIM PROJECT) (THE “BONDS”) IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000); PROVIDING THAT THE BONDS WILL BE ISSUED FOR THE PURPOSE OF INDUCING ACCURATE MACHINE & TOOL CO., INC. AND ACIM, INC. TO CONSTRUCT AND EQUIP A MANUFACTURING FACILITY THROUGH THE DEVELOPMENT OF THE PROJECT SITE AND THE OPERATION OF THE PROJECT IN THE MANNER SET FORTH IN THE PROJECT PLAN. 2. APPROVING A PROJECT INVOLVING ACCURATE MACHINE & TOOL CO., INC. AND ACIM PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT AND VILLAGE ORDINANCE 322, THE VILLAGE'S IMPLEMENTING LEGISLATION FOR THAT ACT, TO SUPPORT THE OPERATION OF A MANUFACTURING FACILITY; AUTHORIZING THE EXECUTION OF A PROJECT PARTICIPATION AGREEMENT AND OTHER DOCUMENTS IN CONNECTION WITH THE PROJECT; MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO THE PROJECT; RATIFYING CERTAIN ACTIONS TAKEN PREVIOUSLY; AND REPEALING ALL ACTIONS INCONSISTENT WITH THIS ORDINANCE. 3. AMENDMENT TO CURB SOUTH TRI-PARTY AGREEMENT REGARDING PURCHASE OF WATER RIGHT CREDITS AND SALE OF WATER RIGHTS TO VIDLER NEW MEXICO, LLC. 4. PROFESSIONAL SERVICES AGREEMENT WITH THE MERCER GROUP INC. TO CONDUCT A PAY AND CLASSIFICATION PLAN. 5. PROFESSIONAL SERVICES AGREEMENT WITH THE MERCER GROUP INC. TO FACILITATE A GOVERNING BODY STRATEGIC PLANNING RETREAT. 6. RESOLUTION 14-22 – A POLICY REGARDING PAYMENT TO POLICE OFFICERS FOR TIME WORKED ON SPECIAL PROJECTS FUNDED THROUGH OUTISDE SOURCES. 7. FIXED ASSET DELETION 8. REQUEST TO FILL TWO VACANT POLICE OFFICER POSITIONS IN THE POLICE DEPARTMENT. 9. ORDINANCE 393 – AN ORDINANCE AMENDING ORDINANCE 385 WHICH ADOPTED THE NEW MEXICO UNIFORM TRAFFIC ORDINANCE BY REFERENCE.  10. ORDINANCE 394 – AN ORDINANCE ADOPTING THE VILLAGE OF LOS LUNAS TOWING SERVICES ORDINANCE. 11. CONTRACT – SERVICES AGREEMENT FOR AN AFFORDABLE HOUSING PLAN BETWEEN NEW MEXICO MORTGAGE FINANCE AUTHORITY AND THE VILLAGE OF LOS LUNAS. 12. EXECUTIVE SESSION: a) Hire Computer Technician – Administration Department. b) Hire FT Firefighter/EMT – Fire Department. c) Hire FT Solid Waste Laborer – Public Works Department. 13. TRAVEL (IN-STATE / OUT-OF-STATE). 14. APPROVAL OF MINUTES. a) Minutes of August 21, 2014. b) Minutes of ICIP Workshop held August 7, 2014. c) Minutes of Economic Development Incentives Workshop held August 21, 2014. 15. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Richard Nemitz to lead the Mayor, Council and audience in the Pledge of Allegiance. Fire Chief Lito Chavez asked for a moment of silence in observance of 9/11. Mayor Griego recognized retirees Art Mondragon and Peter Fernandez in the audience.  APPROVAL OF AGENDA. Mayor Griego asked if there were any additions or corrections to the council agenda - there were none. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to address the Council with an item that was not on the scheduled Council Agenda. Mr. Jim Rickey approached the podium – he was upset that the roads in the bluff were road patched before Huning Ranch. Mr. Gregory D. Martin announced that the FY2014/2015 budget was accepted and passed the Department of Finance and Administration (DFA). Mr. Martin paid compliments to Ms. Sylvia Cordova for her work on the budget and Ms. Ainsworth for the budget cover. 1. AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL REVENUE BONDS IN ONE OR MORE SERIES FOR THE BENEFIT OF ACCURATE MACHINE & TOOL CO., INC. AND ACIM, INC. TO BE ENTITLED THE VILLAGE OF LOS LUNAS, NEW MEXICO INDUSTRIAL REVENUE BONDS, SERIES 2014 (AMT/ACIM PROJECT) (THE “BONDS”) IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000); PROVIDING THAT THE BONDS WILL BE ISSUED FOR THE PURPOSE OF INDUCING ACCURATE MACHINE & TOOL CO., INC. AND ACIM, INC. TO CONSTRUCT AND EQUIP A MANUFACTURING FACILITY THROUGH THE DEVELOPMENT OF THE PROJECT SITE AND THE OPERATION OF THE PROJECT IN THE MANNER SET FORTH IN THE PROJECT PLAN. Mr. Gregory D. Martin asked that item one be postponed until the next council meeting. Mayor Griego asked for a motion from the Council. MOTION: motion to postpone until meeting of September 25, 2014 MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. APPROVING A PROJECT INVOLVING ACCURATE MACHINE & TOOL CO., INC. AND ACIM PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT AND VILLAGE ORDINANCE 322, THE VILLAGE'S IMPLEMENTING LEGISLATION FOR THAT ACT, TO SUPPORT THE OPERATION OF A MANUFACTURING FACILITY; AUTHORIZING THE EXECUTION OF A PROJECT PARTICIPATION AGREEMENT AND OTHER DOCUMENTS IN CONNECTION WITH THE PROJECT; MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO THE PROJECT; RATIFYING CERTAIN ACTIONS TAKEN PREVIOUSLY; AND REPEALING ALL ACTIONS INCONSISTENT WITH THIS ORDINANCE. Mr. Gregory D. Martin asked that item two be postponed until the next council meeting. Mayor Griego asked for a motion from the Council. MOTION: motion to postpone until meeting of September 25, 2014 MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. AMENDMENT TO CURB SOUTH TRI-PARTY AGREEMENT REGARDING PURCHASE OF WATER RIGHT CREDITS AND SALE OF WATER RIGHTS TO VIDLER NEW MEXICO, LLC. Mr. Gregory D. Martin presented item three. Mr. Martin introduced the item, Mr. Larry Guggino (Village Attorney) continued with presentation of amendment. This proposal is to amend water right purchase agreement that was approved back in June, 2013 between Vidler Curb South and the Village of Los Lunas. Vidler would buy up to 256 acre ft. in exchange the Village would buy water credits that are owned by Curb South but are banked with the Village. Curb South owns property that is available for a subdivision – they have a buyer, a construction company called LGI. LGI will be subdividing property and they will need water rights and Curb South would like to be able to sell them some water rights. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 14-21 MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. PROFESSIONAL SERVICES AGREEMENT WITH THE MERCER GROUP INC. TO CONDUCT A PAY AND CLASSIFICATION PLAN. Mr. Gregory D. Martin presented item four. The Village Administrator is responsible for maintaining, review and recommending changes to job descriptions as well as the approve salary and classification schedule for all positions. The last update was done in 2007. The request is to retain the services of the Mercer Group Inc. to conduct a pay and classification plan that will include reviewing job descriptions, collecting current employee salary data and compare to comparable communities. Mayor Griego asked Council if they had any questions. Councilman Saiz mentioned that this was long overdue. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. PROFESSIONAL SERVICES AGREEMENT WITH THE MERCER GROUP INC. TO FACILITATE A GROVERNING BODY STRATEGIC PLANNING RETREAT. Mr. Gregory D. Martin presented item five. Each year the governing body of the Village of Los Lunas meets in a retreat to discuss major projects, issues and initiatives. The request is to retain the services of the Mercer Group Inc. to facilitate a one-day retreat, including pre-retreat interviews with the Mayor and Council, Management Team and Village Administrator. The desired outcome is to develop a set of clear goals and priorities to be pursued by staff during the next four years. Mayor Griego asked if there were any comments from Council – there were none. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. RESOLUTION 14-22 – A POLICY REGARDING PAYMENT TO POLICE OFFICERS FOR TIME WORKED ON SPECIAL PROJETS FUNDED THROUGH OUTSIDE SOURCES. Police Chief Naithan Gurule presented item six. The purpose of this resolution is to adopt a payment policy for the Los Lunas police officers who work special events/projects that are funded through outside agencies. Mayor Griego asked if there were any comments from Council – there were none. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 14-22. MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. FIXED ASSET DELETION. Police Chief Naithan Gurule presented item seven. The Police Department is requesting permission to dispose of three chevy impalas that are no longer in use…all are worn-out/unusable patrol units where the resale value is less than $500.00. They will be traded to a Melloy Dodge and will receive $1,000.00 for each unit to go towards purchase cost. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. REQUEST TO FILL TWO VACANT POLICE OFFICER POSITIONS IN THE POLICE DEPARTMENT. Police Chief Naithan Gurule presented item eight. Chief is requesting permission to fill two vacant positions (one due to retirement and the other due to a promotion). Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. ORDINANCE 393 – AN ORDINANCE AMENDING ORDINANCE 385 WHICH ADOPTED THE NEW MEXICO UNIFORM TRAFFIC ORDINANCE BY REFERENCE. Mayor Griego motioned for Council to adjourn and convene in a public hearing. Police Chief Naithan Gurule presented item nine. The Police Department is amending ordinance 385 – an ordinance adopting the Uniform Traffic Code. We periodically receive ordinances from the Municipal League – we will adopt this by reference and would eliminate us coming before council every year to adopt the ordinance. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego closed the public hearing and reconvened as a Council. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. ORDINANCE 394 – AN ORDINANCE ADOPTING THE VILLAGE OF LOS LUNAS TOWING SERVICES ORDINANCE. Item ten is postponed until Council meeting of October 9, 2014. MOTION: motion to postpone MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. CONTRACT- SERVICES AGREEMENT FOR AN AFFORDABLE HOUSING PLAN BETWEEN NEW MEXICO MORTGAGE FINANCE AUTHORITY AND THE VILLAGE OF LOS LUNAS. Ms. Christina Ainsworth presented item eleven. The NMMFA has awarded the Village of Los Lunas $25,000.00 in order to contract services for the creation of an affordable housing plan for Valencia County. Ms. Ainsworth has asked that the Village of Los Lunas be the physical agent. Funding has to be spent before the next physical year. Mayor Griego asked Council if they had any questions. Councilman Saiz asked if the funds would be sufficient. Ms. Ainsworth replied that it was enough. Mayor Griego asked for a recommendation from Council. MOTION: motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 12. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: hiring of a Computer Technician, hiring of a FT Firefighter/EMT, and hiring of a FT Solid Waste Laborer. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:51 p.m. At 7:22 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of a Computer Technician, hiring of a FT Firefighter/EMT, and hiring of a FT Solid Waste Laborer. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a Computer Technician – Mayor Griego put up the name of Mr. Jon Gurule. APPROVAL: Motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Firefighter/EMT – Mayor Griego put up the names of Mr. Carlos Santiago. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Solid Waste Laborer – Mayor Griego put up the name of Mr. James Florez. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 13. TRAVEL. Mayor Griego announced to Council that items A, G and H were removed from travel. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve travel MOVED: Councilwoman Montoya SECONDED: Councilman Saiz ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of August 21, 2014 – there were none. MOTION: Motion to approve minutes of August 21, 2014 MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the workshop minutes of August 21, 2014 – there were none. MOTION: Motion to approve workshop minutes of August 21, 2014 MOVED: Councilman Saiz SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the ICIP workshop minutes of August 7, 2014 – there were none. MOTION: Motion to approve minutes of August 7, 2014 MOVED: Councilman Saiz SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:37 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR