Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 23, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, October 23, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Aaron Chavez, James Taylor, Jim Rickey, Abiel Carrillo and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. REQUEST FOR PROPOSALS FOR THE LOS LUNAS/VALENCIA COUNTY AFFORDABLE HOUSING PLAN. 2. RESOLUTION 14-25 – A RESOLUTION AUTHORIZING THE USE OF SPECIAL APPROPRIATIONS GRANT FUNDS FROM NMED CONSTRUCTION PROGRAMS BUREAU IN THE AMOUNT OF $1,900,000.00 FOR A PROJECT TO EXPAND THE EXISTING MBR WWTP BY ADDING UPPER CASSETTES. 3. A CALL FOR TRANSPORTATION IMPROVEMENT PROJECTS (TIP) FY 2016-2021. 4. MUNICIPAL LOCAL OPETION GROSS RECEIPTS TAX. 5. REQUEST PERMISSION TO FILL HUMAN RESOURCES SPECIALIST/PAYROLL CLERK POSITION IN THE ADMINISTRATION DEPARTMENT. 6. EXECUTIVE SESSION: a) Hire FT Police Officer – Police Department. 7. TRAVEL (IN-STATE / OUT-OF-STATE). 8. APPROVAL OF MINUTES. a) Minutes of October 9, 2014. b) Workshop minutes of September 25, 2014. 9. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. James Taylor to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any additions or corrections to the council agenda – there was none. APPROVAL: Motion to approve agenda MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. REQUEST FOR PROPOSALS FOR THE LOS LUNAS/VALENCIA COUNTY AFFORDABLE HOUSING PLAN. Ms. Christina Ainsworth presented item one. This is the next step for the affordable housing plan. An RFP was advertised for planning services and four proposals were received. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego asked for a motion from Council. MOTION: motion to approve recommendation by panel – Consensus Planning MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 14-25 – A RESOLUTION AUTHORIZING THE USE OF SPECIAL APPROPRIATIONS GRANT FUNDS FROM NMED CONSTRUCTION PROGRAMS BUREAU IN THE AMOUNT OF $1,900,000.00 FOR A PROJECT TO EXPAND MBR WWTP BY ADDING UPPER CASSETTES. Mr. Rudy Archuleta presented item two. The Village was successful in securing funds from the state in the amount of $1,900,000.00 to expand the existing MBR WWTP by adding upper cassettes. We already have the lower cassettes for the exiting portion – this will expand from 0.90 MGD to 1.8 MGD. Mayor Griego asked Council if they had any questions –there were none. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 14-25 MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. A CALL FOR TRANSPORTATION IMPROVEMENT PROJECTS (TIP) FYI 2016-2021. Mr. Michael Jaramillo presented item three. The Mid-Region Metro Planning Organization has begun development of the FY 2016- 2021 transportation improvement program for the Albuquerque Metro planning area. Any transportation project which receives federal funding must be included in the TIP. Deadline to nominate projects is Friday, November 14 th at 5:00pm. Funds would be used for some of our large/small road projects. Mr. Abiel Carrillo presented a short power point presentation to Mayor and Council. Mayor Griego asked if there was a project that we wanted to identify now, we would not receive funding for the next four/five years assuming there is funding. Mr. Carrillo replied yes, funds would be shuffled around if some other departments were not using them yet. Mayor Griego asked Council if they had any questions. Councilwoman Perea praised all the work done to put this project together. Mayor Griego asked for a motion from Council. MOTION: motion to approve streets as presented and the two additional streets (Juan Perea and North Los Lentes) MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. MUNICIPAL LOCAL OPTION GROSS RECEIPTS TAX. Mr. Gregory Martin presented item four. This discussion was presented last spring – the loss/phase out of the Municipal Hold Harmless revenue from the State. After 15 years, the Village will lose $1.8 million dollars in revenue. The Village has the capacity to implement a municipal option tax (.25%). The last increase of tax was in 1985. Councilwoman Perea asked when the phase out will start. Mr. Martin replied it will start next year 2015 (table was included in the packet handed out). Mr. Martin went over the table with Mayor/Council. This item will come back early January per request of Mayor Griego. For informational purposes only. 5. REQUEST PERMISSION TO FILL HUMAN RESOURCES SPECIALIST/PAYROLL CLERK POSITION IN THE ADMINISTRATION DEPARTMENT. Mayor Griego asked for motions from Council to remove from postpone status. MOTION: motion to remove from postpone status MOVED: Councilman Saiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Ms. Christine Nardi presented item five. Ms. Nardi came back again to seek approval for the hiring of a full time HR Specialist/Payroll Clerk. She wants to get the replacement in before Loretta retires so that he/she can learn the duties/responsibilities. Councilwoman Montoya said she feels that Loretta’s position is more a Payroll Clerk position than HR and she also feels that Ms. Nardi should/would be responsible for administering orientation, benefits, etc. Ms. Nardi explained that she makes sure the Village is meeting the requirements – Loretta does the administrative duties. She (Ms. Nardi) does the Managerial portion and Loretta does the administrative. Councilman Saiz also feels that the position needs to be looked at – it’s an overlap of duties. He feels that we are not a big enough organization to have two HR positions. It’s not hard to fill in a few boxes. He also feels we need a payroll clerk but not two HR positions. Councilman Perea said that she would not support this position. Councilwoman Perea is in support of a temp position or maybe even a twenty hour position but not at full time. Councilwoman Perea also indicated that Ms. Nardi can perform all of the skills needed to perform the job. She is in support of a temp position to help during open enrollment. Councilwoman Perea is against a full time position. Councilman Romero said that he agrees with his original comment from the last meeting. He said to fill the position and/or maybe reclassify to payroll clerk. Mr. Martin believes that the Village is big enough so that the duties to be split between both individuals. He doesn’t see a lot of savings if the Council is looking in that direction. If Council chooses to reclassify we can certainly do that. Councilman Saiz said he is not looking at moving backward as you (Mr. Martin) stated. He feels that there is an overlap of duties. Councilwoman Perea appreciates Councilman Saiz’ opinion. Mayor Griego asked for a motion from Council. MOTION: motion died – Councilman Romero motioned to approve – there were no other votes MOVED: SECONDED: ROLLCALL: vote of 1 (Councilman Romero – yes; Councilwoman Perea – ; Councilman Saiz – ; Councilwoman Sanchez- Montoya - ) FOR. 6. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: hire full time Police Officer. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:50 p.m. At 7:05 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of a full time Police Officer. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Police Officer – Mayor Griego put up the name of Vicente Martinez. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 7. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve travel MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of October 9, 2014 – misspelled Village. MOTION: Motion to approve with amendment MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the workshop minutes of September 25, 2014. MOTION: Motion to approve MOVED: Councilwoman Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. Council meeting adjourned at 7:08 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR