Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 9, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, October 9, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Michael Jaramillo, James Taylor, Sandy Schauer, Robert Anderson, Deborah Fox, Jim Rickey and Jason Duran. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. ORDINANCE 397 - APPROVING A PROJECT INVOLVING ACCURATE MACHINE & TOOL CO., INC. AND ACIM PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT AND VILLAGE ORDINANCE 322, THE VILLAGE'S IMPLEMENTING LEGISLATION FOR THAT ACT, TO SUPPORT THE OPERATION OF A MANUFACTURING FACILITY; AUTHORIZING THE EXECUTION OF A PROJECT PARTICIPATION AGREEMENT AND OTHER DOCUMENTS IN CONNECTION WITH THE PROJECT; MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO THE PROJECT; RATIFYING CERTAIN ACTIONS TAKEN PREVIOUSLY; AND REPEALING ALL ACTIONS INCONSISTENT WITH THIS ORDINANCE. 2. ORDIANCE 394 – ADOPTION OF TOWING ORDINANCE. 3. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE VILLAGE OF LOS LUNAS AND VALENCIA COUNTY REGARDING THE DEVELOPMENT OF AN AFFORDABLE HOUSING PLAN. 4. NEW MEXICO DEPARTMENT OF TRANSPORTATION (NMDOT) COOPERATIVE AGREEMENT 2014/2015. 5. RESOLUTION 14-24 – AUTHORIZING THE COMMUNITY SERVICES DEPARTMENT STAFF TO WORK WITH MIDDLE RIO GRANDE CONSERVANCY DISTRICT IN THE CREATION OF THE LOS LUNAS BOSQUE OPEN SPACE PRESERVE. 6. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE NEW MEXICO DEPARTMENT OF GAME AND FISH AND THE VILLAGE OF LOS LUNAS. 7. CONTRACTS – REQUEST TO ENTER INTO CONTRACTS FOR THE RECREATION DIVISION. 8. REQUEST PERMISSION TO FILL VACANT PART TECHNICIAN POSITION WITH THE PARKS DIVISION. 9. REQUEST PERMISSION TO FILL VACANT SEASONAL RECREATION AIDES FOR RECREATION DIVISION. 10. REQUEST PERMISSION TO FILL HUMAN RESOURCES SPECIALIST POSITION IN THE ADMINISTRATION DEPARTMENT. 11. REQUEST PERMISSION TO FILL THE VACANT PUBLIC WORKS TECHNICIAL POSITION IN THE WATER/SEWER DIVISION. 12. EXECUTIVE SESSION: a) Hire F/T Street Sweeper – Streets Division/Community Services Department. 13. TRAVEL (IN-STATE / OUT-OF-STATE). 14. APPROVAL OF MINUTES. a) Minutes of September 25, 2014. 15. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Christina Ainsworth to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any additions or corrections to the council agenda – there was none. APPROVAL: Motion to approve agenda MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. ORDINANCE 397 - APPROVING A PROJECT INVOLVING ACCURATE MACHINE & TOOL CO., INC. AND ACIM PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT AND VILLAGE ORDINANCE 322, THE VILLAGE'S IMPLEMENTING LEGISLATION FOR THAT ACT, TO SUPPORT THE OPERATION OF A MANUFACTURING FACILITY; AUTHORIZING THE EXECUTION OF A PROJECT PARTICIPATION AGREEMENT AND OTHER DOCUMENTS IN CONNECTION WITH THE PROJECT; MAKING CERTAIN DETERMINATIONS AND FINDINGS RELATING TO THE PROJECT; RATIFYING CERTAIN ACTIONS TAKEN PREVIOUSLY; AND REPEALING ALL ACTIONS INCONSISTENT WITH THIS ORDINANCE. MOTION: motion to remove from postpone status MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mr. Gregory D. Martin asked that item two be postponed until the council meeting of November 6, 2014. Mayor Griego asked for a motion from the Council. MOTION: motion to postpone until meeting of November 6, 2014 MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. ORDINANCE 394 – ADOPTION OF TOWING ORDINANCE. MOTION: motion to remove from postpone status MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council to adjourn as a Council and go into a public hearing. MOTION: motion to adjourn as a Council and go into a public hearing MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing: 6:05PM. Police Chief Naithan Gurule presented item two. Chief Gurule is seeking approve of ordinance 394 – towing ordinance. There is no current ordinance in place – they would like guidelines in place. Security is important, motorcycles need to be stored inside of closure – there are various guidelines that need to be implemented. There are three companies – they will be rotating duties. Mayor Griego announced that this is public hearing and asked if there were any comments from the audience – there were none. Mayor Griego asked to adjourn from public hearing and reconvene as a Council. MOTION: motion to adjourn from public hearing and reconvene as a Council MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding Ordinance 394. MOTION: motion to approve Ordinance 394 MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE VILLAE OF LOS LUNAS AND VALENCIA COUNTY REGARDING THE DEVELOPMENT OF AN AFFORDABLE HOUSING PLAN. Ms. Christina Ainsworth presented item three. This is the next step formalizing the agreement with the State and Valencia County. This MOU would be to develop an affordable housing plan in partnership with Valencia County. Both agencies will contribute half of the matching funds ($12,500.00 each to total $25,000.00) for the development of the plan that will include Los Lunas and the unincorporated area of Valencia County. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOU MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. NEW MEXICO DEPARTMENT OF TRANSPORTATION (NMDOT) COOPERATIVE AGREEMENT 2014/2015. Mr. Michael Jaramillo presented item four. Mr. Jaramillo was before Council four months previous – he was seeking approval of a resolution – seeking funding from NMDOT for Village streets that are in need of repair (Garden, Wanda and Reeves) or to apply towards Los Cerritos. Mr. Jaramillo is seeking director by Council to use funding for continuation on Los Cerritos or apply to Garden Avenue. Councilwoman Perea indicated that she would like to see the money go towards the other roads. Mayor Griego asked for a motion from Council. MOTION: motion to approve – approve funds for both projects with priority to Garden and if available funds to apply to Los Cerritos. MOVED: Councilman Saiz SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. RESOLUTION 14-24 – AUTHORIZING THE COMMUNITY SERVICES DEPARTMENT STAFF TO WORK WITH MIDDLE RIO GRANDE CONSERVANCY DISTRICT IN THE CREATION OF THE LOS LUNAS BOSQUE OPEN SPACE PRESERVE. Mr. Michael Jaramillo presented item five. This item has been in our comprehensive plan for nine years. Mr. Jaramillo is seeking approve from Council of resolution 14-24 which would allow the Community Services Department to work with the Middle Rio Grande Conservancy District to develop an open space plan which supports conservation and recreation opportunities. Council voiced their support of a joint venture between the Village and the MRGCD. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 14-24 MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE NEWMEXICO DEPARTMENT OF GAME AND FISH AND THE VILLAGE OF LOS LUNAS. Mr. Michael Jaramillo presented item six. Mr. Jaramillo is seeking approval for the MOU between the Village of Los Lunas and the Department of Game and Fish. The Game and Fish is giving $5,000.00 a year for the next fifteen years of maintenance. Funds will be used to assist in the operation and upkeep of the River Park. Council was excited about the MOU. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOU MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. CONTRACTS – REQUEST TO ENTER INTO CONTRACTS FOR THE RECREATION DIVISION. Mr. Michael Jaramillo presented item seven. Mr. Jaramillo would like to enter into contact with individuals who will be assisting with officiating the flag football league and indoor volleyball. Mayor Griego asked for a motion from Council. MOTION: motion to approve Jeffery Baca MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Kevin Duran MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Gabriel Salas MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. MOTION: motion to approve Alexander Single MOVED: Councilman Saiz SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. REQUEST PERMISSION TO FILL VACANT PARK TECHNICIAN POSITION WITH THE PARKS DIVISION. Mr. Michael Jaramillo presented item eight. Mr. Jaramillo is requesting to move forward with the advertising of a Parks Technician position in the Parks Department. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. REQUEST PERMISSION TO FILL VACANT SEASONAL RECREATION AIDES FOR RECREATION DIVISION. Mr. Michael Jaramillo presented item nine. Mr. Jaramillo is requesting to move forward with the advertising for three seasonal positions in the Parks Department. These individuals will assist in the opening/closing of the center for all planned activities with the center six days a week. They will also assist with the daily operations. Mayor Griego asked for a motion from Council. MOTION: motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. REQUEST PERMISSION TO FILL HUMAN RESOURCES SPECIALIST POSITION IN THE ADMINISTRATION DEPARTMENT. Ms. Christine Nardi presented item ten. Ms. Nardi is requesting permission to fill the soon to be vacated HR Specialist position (incumbent intends to leave 12/19/14). One of the key principals of this duty is processing payroll. They are in the middle of moving over to new software (Caselle) which will streamline the payroll process. Mayor Griego asked Council if there were any questions. Councilman Saiz wanted to know why the HR and the Specialist duties are not combined – he feels that we are not that big of an organization and feels that the Village does not need that extra position. Ms. Nardi replied that her position is currently a manager and if she takes on the extra role she feels that she will not be able to complete her other duties. Councilwoman Sanchez- Montoya asked if that position could be split between Administration and the Water Department. She also feels that with the new software will help streamline the payroll process. Ms. Nardi replied no, that the HR Specialist is administrative and her position was a managers’ position. Councilwoman Sanchez-Montoya said that she needs more time to review. Councilwoman Perea expressed her concern about Ms. Nardi’s absence for three months. But what she did hear is that in her absence, the position ran very smoothly. Councilwoman Perea also asked about the letter of resignation, they have not received one. Ms. Nardi replied that Loretta has not submitted one – she has announced her intent and she was going to submit a letter two weeks before she leaves (December 19th). Mr. Martin spoke – he wanted the Mayor and Council to know that the Administration Department was able to handle the duties in the absence of Ms. Nardi. He also feels that the organization is complex enough and large enough to handle the position. Councilwoman Perea expressed that she would like to revisit this item and would feel comfortable with a possible thirty hour position. Councilman Romero said he doesn’t want to overthink but he would like to hold off. Councilwoman Perea also mentions, or until they receive her official letter of resignation. Mayor Griego said he would entertain a motion from Council to postpone until the next Council meeting. MOTION: motion to postpone until next Council meeting MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. REQUEST PERMISSION TO FILL THE VACANT PUBLIC WORKS TECHNICIAN POSITION IN THE WATER/SEWER DIVISION. Mr. Rudy Archuleta presented item eleven. Mr. Archuleta is requesting permission to proceed forward in the advertising of a recently vacated position within his department. Mayor Griego asked if there were any comments from Council – there were none. MOTION: motion to approve MOVED: Councilwoman Montoya SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 12. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: hire full time street sweeper. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:50 p.m. At 7:05 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of a full time street sweeper APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Street Sweeper – Mayor Griego put up the name of John Chavez. APPROVAL: Motion to approve MOVED: Councilwoman Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 13. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve travel MOVED: Councilman Saiz SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 14. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of September 25, 2014 – Councilwoman Perea said that votes were incorrect on the Executive Session for the hiring of Britney Perea – they should read Councilman Romero and Councilwoman Montoya. MOTION: Motion to approve with amendment MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 15. Council meeting adjourned at 7:08 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR