Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 20, 2014 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, November 20, 2014 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz (excused) Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nimtz, James Taylor, Les, Jim Rickey, Naithan Gurule, Sandy Schauer, Robert Anderson, David Foreman and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. DESIGNATED USE – RICHARD HORCASITAS / VERIZON WIRELESS. 2. LIQUOR LICENSE APPLICATION – LAB NM INVESTMENTS, LLC, BUFFALO WILD WINGS. 3. RESOLUTION 15-01 – OPEN MEETINGS. 4. REQUEST PERMISSION TO FILL AN ANTICIPATED VACANCY IN THE POLICE DEPARTMENT. 5. ORDINANCE 398 – WATER AND SANITARY SEWER RATE INCREASE. 6. FLEET MAINTENANCE FUEL TRANSMISSION LINE/ABOVE GROUND STORAGE TANK UPGARDE/COMPLIANCE PROJECT. 7. EXECUTIVE SESSION: a) Discuss potential legal issues involved in amending a job description. 8. TRAVEL (IN-STATE / OUT-OF-STATE). 9. APPROVAL OF MINUTES. a) Minutes of November 6, 2014. b) Workshop minutes of November 6, 2014. 10. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Delberta Nimtz to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego informed the Council that item 5 did not meet the posting requirement and will be rescheduled for December 18, 2014. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda with amendment MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. DESIGNATED USE – RICHARD HORCASITAS / VERIZON WIRELESS. Mayor Griego announced that this item was for Public Hearing and asked for a motion from Council to adjourn as Council and reconvene in to public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya-Sanchez CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes) 0 FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding the designated use. MOTION: motion to approve and accept findings of Planning & Zoning Commission MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya ROLL CALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. LIQUOR LICENSE APPLICATION – LAB NM INVESTMENTS, LLC, BUFFALO WILD WINGS. Mayor Griego announced that this item was for Public Hearing and asked for a motion from Council to adjourn as Council and reconvene in to public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Montoya-Sanchez SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya – yes) 0 FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding the liquor license. MOTION: motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLL CALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. RESOLUTION 15-01 – OPEN MEETINGS ACT. Mr. Gregory Martin presented item three. This resolution outlines the rules of conduct, establishing policy and procedure, special and emergency meetings of the Municipal Council. Councilwoman Montoya-Sanchez asked if this was the same resolution only the dates have changed. Mr. Martin replied yes. Staff gave up President’s Day (holiday) and use that holiday for Christmas Eve. Mayor Griego asked Council if they had any more questions – there were none. Mayor Griego asked for a motion from Council. MOTION: motion to approve resolution 15-01. MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. REQUEST PERMISSION TO FILL AN ANTICIPATED VACANCY IN THE POLICE DEPARTMENT. Police Chief Naithan Gurule presented item four. Chief is seeking permission from Council to move forward to fill an anticipated vacancy. Detective Sergeant Denise Romero has announced her resignation and she is getting married and moving. Mayor Griego asked if Council had any questions – there were none. MOTION: motion to approve request MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea ROLL CALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. ORDINANCE 398 – WATER AND SANITARY SEWER RATE INCREASE. Mr. Rudy Archuleta presented item five. Public hearing will be heard at the December 18, 2014 Council Meeting for Ordinance 398. Mr. Archuleta presented Mayor/Council with power point presentation. The Village experienced rapid growth in the mid 1990’s thru the early 2000’s – the Village focused on expansion. Adjustment in utility rates is needed - the Village is currently experiencing a shortfall in revenue verses debt resulting largely from existing water/sewer rates. In order to secure funding for future projects, the debt ratio must be reduced to support additional loans. The ordinance proposes changes to sections of the municipal code to increase water/sewer rates for residential and commercial inside/outside Village customers in efforts to support infrastructure maintenance, operation and expansion. Councilman Romero asked how the Village was going to inform customers of the rate change. Mr. Archuleta replied that notices have gone out to residents in the Village newsletter, it also have been published on the Village website. Residents will also have a chance to voice any concerns at the December 18 th Council Meeting (Public Hearing). If approved, customers won’t see the impact until February billing. Mayor and Council were very pleased with Mr. Archuleta’s presentation. For informational purposes only. 6. FLEET MAINTENANCE FUEL TRANSMISSION LINE/ABOVE GROUND STORAGE TANK UPGRADE/COMPLIANCE PROJECT. Mr. Rudy Archuleta presented item six. The Public Works Department went out to bid for the Fleet Maintenance Fuel Transmission Line/Above-Ground Storage Tank Upgrade/Compliance Project. Three bid proposals were received. Scope of the work will include upgrade of gasoline and diesel fuel transmission lines, tank monitoring equipment and new gasoline and fuel dispensers to bring the fuel system into State and Federal compliance. Staff recommends low bid – Cochise Petroleum Equipment Company for $63,696.78. Mayor Griego asked Council for a decision. MOTION: motion to approve low bid Cochise Petroleum Equipment Company for $63,696.78 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Romero ROLLCALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea –yes; Councilwoman Sanchez-Montoya - yes)FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: to discuss potential legal issues involved in amending a job description. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Adjourned at 6:43 p.m. At 7:48 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the pay scale within our merit system and the filling of the position. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. TRAVEL. Mayor Griego asked if there was a motion regarding in-state and out-of-state travel. MOTION: motion to approve travel MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero ROLLCALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of November 6, 2014. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the workshop minutes of November 6, 2014. MOTION: Motion to approve workshop minutes MOVED: Councilwoman Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 10.ADJOURNMENT. Council meeting adjourned at 7:50 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 20, 2014 PUBLIC HEARING (Commenced at 6:00P.M.) 1.DESIGNATED USE – RICHARD HORCASITAS / VERIZON WIRELESS. Ms. Christina Ainsworth presented item one. Mr. Horcasitas, agent for Verizon Wireless and San Ranch Development has applied for a designated use permit for Sun Village commercial lots. The purpose is to replace old equipment and install a new antenna. Mayor Griego asked if there was any one in the audience who wanted to speak for or against the proposed designated use – there were none. Mayor Griego asked Council for a motion to close public hearing and reconvene as Council. MOTION: motion to go back in to Council MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLLCALL: vote of 3 (Councilwoman Perea – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:05 P.M.  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 20, 2014 PUBLIC HEARING (Commenced at 6:08P.M.) 1.LIQUOR LICENSE APPLICATION – LAB NM INVESTMENTS, LLC, BUFFALO WILD WINGS. Ms. Christina Ainsworth presented item two. This application is for the transfer of liquor license No. 2650 to Buffalo Wild Wings to proposed location of 1901 Main Street in Los Lunas. Applicant has received preliminary approval from the Alcohol and Gaming Division. Liquor is currently located in City of Farmington, NM and will be transferred into the Village of Los Lunas if approved. Mayor Griego asked if there was any one in the audience who wanted to speak for or against the proposed transfer of liquor license – there were none. Mayor Griego asked Council for a motion to close public hearing and reconvene as Council. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Montoya-Sanchez CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilwoman Sanchez- Montoya – yes) 0 FOR AND 0 AGAINST. Public Hearing closed at 6:10 P.M.