Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · December 4, 2014
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, DECEMBER 4, 2014
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 4, 2014 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego,
Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Amanda Perea
Council: Gerard Saiz
Paulette Sanchez-Montoya
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nimtz, James Taylor, Fire Chief Chavez, Tommy
Madrid, Steve Hernandez, Sandy Schauer, Naithan Gurule, Abiel Carrillo, James Taylor, Nancy Schmierbach, Bob Anderson, Jim
Rickey, Ginny Adame, and Deborah Fox.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. ACCEPTANCE OF MAINTENANCE – LANDS OF HUNING LIMITED PARTNERSHIP, PARCEL C-1 (BEING A
PLAT OF PARCEL C, LANDS OF HUNING LIMITED PARTNERSHIP).
2. ACCEPTANCE OF MAINTENANCE – JUBILEE PHASE 2A-2 (BEING A REPLAT OF PARCEL B, JUBILEE
SUBDIVISION 2A-1): WATER AND SEWER FACILITIES.
3. RESOLUTION 14-26 – DWI PLANNING COUNCIL.
4. RESOLUTION 14-27 – APPLICATION FOR FY2016-2016 LDWI GRANT FUNDS.
5. CONTRACT – EVALUATION CONTRACT FOR DWI PROGRAM.
6. CONTRACTS – RECREATION DIVISION.
7. REQUEST PERMISSION TO FILL VACANT ASSISTANT FIRE CHIEF POSITION IN THE FIRE DEPARTMENT.
8. REQUEST PERMISSION TO FILL PAYROLL/HR SPECIALIST POSITION IN THE ADMINISTRATION
DEPARTMENT.
9. EXECUTIVE SESSION: a) Hire Police Officer –Police Department.
b) Hire (2) FT Public Works Technicians, Water/Sewer Division – Public Works
Department.
c) Hire seasonal/temporary/PT Recreation Aides – Community Services Department.
10. TRAVEL (IN-STATE / OUT-OF-STATE).
11. APPROVAL OF MINUTES. a) Minutes of November 20, 2014.
12. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Ms. Nancy Schmierbach to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any changes/corrections to the agenda – there were none. Mayor Griego asked for a motion from
Council.
APPROVAL: Motion to approve agenda
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
None.
1. ACCEPTANCE OF MAINTENANCE – LANDS OF HUNING LIMITED PARTNERSHIP, PARCEL C-1 (BEING A PLAT
OF PARCEL C, LANDS OF HUNING LIMITED PARTNERSHIP).
Ms. Christina Ainsworth presented item one. This item is the acceptance of maintenance of the pond which is located on Los Cerritos
Road – it was resized. Improvements to the drainage are complete. Mayor Griego asked Council if they had any questions – there
were none. Mayor Griego asked for a motion from Council.
MOTION: motion to approve acceptance of maintenance
MOVED: Councilman Saiz
SECONDED: Councilman Romero
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
2. ACCEPTANCE OF MAINTENACE – JUBILEE PHASE 2A-2 (BEING A REPLAT OF PARCEL B, JUBILEE
SUBDIVISION 2A-1): WATER AND SEWER FACILITIES.
Ms. Christina Ainsworth presented item two. This item is to accept the water and sewer facilities located in Jubilee. Improvements
are complete. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from
Council.
MOTION: motion to approve acceptance of water/sewer project subject to the one year maintenance
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
3. RESOLUTION 14-26 – DWI PLANNING COUNCIL.
Ms. Ginny Adame presented item three. This is a resolution to approve or disapprove the newly appointed members and previously
appointment voting board members of the DWI Planning Council. Mayor Griego asked Council if they had any more questions –
there were none. Mayor Griego asked for a motion from Council.
MOTION: motion to approve the appointments per Mayor Griego in resolution 14-26
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
4. RESOLUTION 14-27 – APPLICATION FOR FY2015-2016 LDWI GRANT FUNDS.
Ms. Ginny Adame presented item four. This resolution is for application for 2015/2016 LDWI grant funding. Mayor Griego asked if
Council had any questions – there were none. Mayor Griego asked for a motion from Council.
MOTION: motion to approve resolution 14-27
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
5. CONTRACT – EVALUATION CONTRACT FOR DWI PROGRAM.
Ms. Ginny Adame presented item five. Evaluation contract is being extended to Ms. Concha Montano who is a consultant for
diversity training, substance abuse prevention, strategic planning, community development and over 30 years of experience. Mayor
Griego asked if there was funding for this contract. Ms. Adame replied that there was. Mayor Griego asked if there were any
questions from Council – there were none. Mayor Griego asked for a motion from Council.
MOTION: motion to approve contract for Ms. Concha Montano
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. CONTRACTS – RECREATION DIVISION.
Mr. Michael Jaramillo presented item six. The Recreation Department is requesting to enter in to contract with an aerobics instructor
and a building facilitator.
Mayor Griego put up the name of Jon Gurule for building facilitator
MOTION: motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilwoman Saiz
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea –yes; Councilwoman Sanchez-Montoya - yes)
FOR AND 0 AGAINST.
Mayor Griego put up the name of Phillip Garcia for aerobics instructor
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea –yes; Councilwoman Sanchez-Montoya - yes)
FOR AND 0 AGAINST.
7. REQUEST PERMISSION TO FILL VACANT ASSISTANT FIRE CHIEF POSITION IN THE FIRE DEPARTMENT.
Fire Chief Lito Chavez presented item seven. Assistant Fire Chief Carlos Mireles has retired effective November 28, 2014 and Fire
Chief Chavez would like to move forward with filling the position. Mayor Griego asked for a motion from Council.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Sanchez-Montoya
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea –yes; Councilwoman Sanchez-Montoya - yes)
FOR AND 0 AGAINST.
8. REQUEST TO FILL PAYROLL/HR SPECIALIST POSITION IN THE ADMINISTRATION DEPARTMENT.
Mr. Gregory Martin presented item eight. The incumbent Payroll/HR specialist has announced her retirement effective December 19,
2014. The job description has been provided to Mayor/Council – the title Payroll has been added. Mayor Griego asked if there were
any questions from Council. Councilman Saiz asked if the description was changed. Mr. Martin said the Payroll was added to the
title. Councilman Saiz stated that the requirements were so high, he could think of anyone who could meet these minimum
requirements. He was concerned about the salary – too high. Councilwoman Perea agreed with Councilman Saiz and had asked for
more information but was not provided the information as requested. Mayor Griego asked for a motion from Council.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Sanchez-Montoya
ROLLCALL: vote of 2 (Councilman Romero – yes; Councilwoman Perea –no; Councilman Saiz – no; Councilwoman
Sanchez-Montoya - yes) FOR AND 2 AGAINST. Mayor Griego broke the tie with a vote of yes – 3/yes, 2/no. Item passed.
9. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-
1, that the following matters would be discussed in closed session: to discuss hiring of a Police Officer; hiring of two full-
time Public Works Technicians; and the hiring of seasonal/temporary/PT Recreation Aides.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Adjourned at 6:21 p.m.
At 7:12 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing hiring of a
Police Officer; hiring of two full-time Public Works Technicians; and the hiring of seasonal/temporary/PT Recreation
Aides.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Mr. Juan Jojola for the position of Police Officer.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Joe Sanchez for the position of Public Works Technician
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Kevin Mireles for the position of Public Works Technician
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Chantelle Apodaca for PT Recreation Aide.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Annalisa Ortiz for PT Recreation Aide.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Joseph Garley for PT Recreation Aide.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
10. TRAVEL.
Mayor Griego asked if there was a motion regarding in-state and out-of-state travel.
MOTION: motion to approve travel
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
11. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of November 20, 2014.
MOTION: Motion to approve minutes
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Mayor Griego asked if there were corrections or additions to the minutes of the Council Retreat on November 1, 2014.
MOTION: Motion to approve minutes
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
12.ADJOURNMENT.
Council meeting adjourned at 7:17 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE AMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, DECEMBER 4, 2014 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
CHRISTINA AINSWORTH 1. ACCEPTANCE OF MAINTENANCE – LANDS OF HUNING LIMITED PARTNERSHIP, PARCEL C‐1
(BEING A PLAT OF PARCEL C, LANDS OF HUNING LIMITED PARTNERSHIP)
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The dedication of the drainage facility (otherwise known as the Los Cerritos Pond) located on Parcel
C-1, Lands of Huning Limited Partnership was approved by the Village Council on January 16, 2014.
The Construction improvements to the drainage structure are substantially complete.
CHRISTINA AINSWORTH 2. ACCEPTANCE OF MAINTENANCE – JUBILEE PHASE 2A‐2 (BEING A REPLAT OF PARCEL B,
JUBILEE SUBDIVISION 2A‐1): WATER AND SEWER FACILITIES.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Avalon Jubilee LLC is requesting Acceptance of Maintenance for the water and sewer facilities located
in Jubilee Phase 2A-2. The final plat was approved March 27, 2014. Construction improvements are
substantially complete.
GINNY ADAME 3. RESOLUTION 14‐26 – DWI PLANNING COUNCIL.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
A Resolution for the Village of Los Lunas Village Council to review and approve or disapprove the
newly appointed members and previously appointed voting board members of the DWI Planning
Council. The Department of Finance and Administration, Local Government Division requires that all
DWI Planning Council voting board members be appointed and/or approved by the authorizing
Municipality/County.
GINNY ADAME 4. RESOLUTION 14‐27 – APPLICATION FOR FY2015‐2016 LDWI GRANT FUNDS.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
A resolution for the Village of Los Lunas Village Council to review and approve or disapprove the
authorization of the Village of Los Lunas/Valencia County DWI Program to apply for Local DWI
Distribution and Grant funding for the fiscal year 2015-2016.
GINNY ADAME 5. CONTRACT – EVALUATION CONTRACT FOR DWI PROGRAM.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
An Evaluation contract is being offered to Concha Montano whom is a nationally recognized trainer
and consultant for diversity training, substance abuse prevention, strategic planning, community
development, organizational development, evaluation, youth leadership, and team building with 30
years of experience to offer. Additional funding available to DWI Programs over the next (3) years is
tied to evaluation of Prevention, Treatment, and Compliance components. Evaluation is the one
piece that has been missing from the majority of DWI Programs statewide due to lack of funding to
support professional evaluation which has left the DWI Programs unable to fully capture the
outcomes of the work that is being done while also leaving opportunities for further growth to be
largely unidentified. If the Contract for Ms. Montano is approved, she will assist the DWI program
develop a grant application that will build evaluation into our proposal and budget for FY 16 along
with initiating the process of building evaluation into our existing programs to allow our program to
be up and ready for FY 16.
MICHAEL JARAMILLO 6. CONTRACTS – RECREATION DIVISION.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Recreation Division is requesting to enter into contracts to conduct aerobics classes and
facilitate after hours building use.
LITO CHAVEZ 7. REQUEST PERMISSION TO FILL VACANT ASSISTANT FIRE CHIEF POSITION IN THE FIRE
DEPARTMENT.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Assistant Fire Chief Carlos P. Mireles is retiring from the Village effective November 28, 2014. I
recommend filling this position as soon as possible because not doing so would negatively affect the
day-to-day operations of our department and our level of customer service to our residents and
patrons. This position is the highest rank of Fire Department command staff and is vital due to the
many job functions performed, such as supervising fire department officers and overseeing, planning,
organizing, and implementing fire prevention, suppression and emergency medical services,
performing firefighting and medical assistance duties, and supervising assigned personnel. This
request is to advertise internally and, if required, advertise externally to fill the soon-to-be vacant
position.
GREGORY D. MARTIN 8. REQUEST PERMISSION TO FILL PAYROLL/HR SPECIALIST POSITION IN THE ADMINISTRATION
DEPARTMENT.
TAB 8.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The incumbent Payroll/HR Specialist has announced her intent to retire at the end of 2014. Because
of the specialized nature of the job duties of this position specifically as they involve processing
payroll for Village employees, it is not feasible to absorb these job duties by the existing employees of
the Administration Department. This request is to advertise internally and, if required, to advertise
externally to fill the position soon to be vacated.
9. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10‐15‐1(H),
the following matters will be discussed in closed session:
TAB 9.
a) Hire Police Officer – Police Department.
b) Hire (2) FT Public Works Technicians, Water/Sewer Division – Public Works
Department.
c) Hire seasonal/temporary/PT Recreation Aides – Community Services Department.
TAB 10. TRAVEL (IN‐STATE / OUT‐OF‐STATE):
a) Village employee is requesting permission to travel in-state to attend Operation Desert
Snow with the United States Marshal Service (December 11-14, 2014). All costs will be
provided by the United States Marshal Service.
b) Village employees are requesting permission to travel out-of-state to attend a Fire
Pattern Certification Seminar (January 12-16, 2015). Estimated cost of travel:
$2,221.00.
c) Village employees are requesting permission to travel in-state to attend the NMAC 2015
Legislative Conference, DWI Affiliate Meetings, and NM Edge Classes (January 19-22,
2015). Estimated cost is $1,660.00 and does not include cost of fuel.
11. APPROVAL OF MINUTES.
TAB 11.
a) Minutes of November 20, 2014.
b) Minutes of November 1, 2014 Council Retreat.
12. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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