Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 12, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, March 12, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Amanda Perea Council: Gerard Saiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Bob Anderson, Sandy Schauer, Chris Garner, Jim Rickey, Deborah Fox, and Christine Nardi. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. ORDINANCE 401 – AMENDING ORDINANCE 343 (PERSONNEL), IN ORDER TO REVISE SECTION 2.28.040 RECRUITMENT AND SELECTION, SUBSECTION B. APPLY FOR TRANSFERS AND SUBSECTION C. POSTING. 2. FISCAL YEAR 2013/2014 FINANCIAL STATEMENTS. 3. EXECUTIVE SESSION: a) Hire FT Public Works Tech – Water/Sewer Division, Public Works. 4. TRAVEL: IN-STATE / OUT-OF-STATE. 5. APPROVAL OF MINUTES: a) Minutes of February 26, 2015. 6. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Fire Chief John Gabaldon to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/corrections to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mr. Griego asked if there was anyone from the audience who wanted to speak to the Council who did not have a scheduled agenda item. Councilman Saiz asked that Mr. Jose Griego be recognized (proclamation) for his 99 th Birthday celebration on March 15, 2015. 1. ORDINANCE 401 – AMENDING ORDINANCE 343 (PERSONNEL), IN ORDER TO REVISE SECTION 2.28.040 RECRUITMENT AND SELECTION, SUBSECTION B. APPLY FOR TRANSFERS AND SUBSECTION C. POSTING. Mayor Griego asked for a motion to adjourn as Council and reconvene as a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council regarding Ordinance 401. APPROVAL: Motion to approve Ordinance 401 MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. FISCAL YEAR 2013/2014 FINANCIAL STATEMENTS. Mr. Gregory D. Martin presented item two. Pursuant to Requirements for Contracting and Conducting Audits, financial statements must be presented to the governing body at a public meeting. Mr. Martin introduced Mr. Jim Cox, CPA, Axiom CPA’s and Business Consultants, to the Mayor, Council and audience. Mr. Cox proceeded to go over the audit (findings: express bill pay – not FDIC insured and collateralized). Also continued from last year, software problems, calculation of rates and PERA reporting. Mr. Cox asked if there were any questions from Council – there none. Council thanked everyone involved with making the audit a success. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve and accept audit findings MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15- 1, that the following matters would be discussed in closed session: hire up to two (2) Seasonal/Temporary/Part-time Laborers – Community Service Department. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:12 p.m. At 6:37 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of two Seasonal employees. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a seasonal/temporary/part-time employee, Mayor Griego put up the name of Mr. Archie Aguilar. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the hiring of a seasonal/temporary/part-time employee, Mayor Griego put up the name of Mr. Martin Trujillo. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of April 23, 2015 MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6.ADJOURNMENT. Council meeting adjourned at 6:40 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 12, 2015 PUBLIC HEARING (Commenced at 6:05P.M.) 1. ORDINANCE 401 – AMENDING ORDINANCE 343 (PERSONNEL, IN ORDER TO REVISE SECTION 2.28.040 RECRUITMENT AND SELECTION, SUBSECTION B. APPLY FOR TRANSFERS AND SUBSECTION C. POSTING. Ms. Christine Nardi presented item one. Council directed staff to draft a revision to existing Personnel Ordinance amending Ordinance 343 (personnel) in order to revise section 2.28.040, Recruitment and Selection, subsection B. (apply for transfers) and subsection C. (posting). Staff sent a draft revision to council and presented at the council meeting of February 12, 2015. Notice of the proposed ordinance and public hearing was published as required by NM State Statue. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego announced that this was a public hearing and asked if there was anyone who wanted to speak for or against the ordinance – there was no response. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to Council MOVED: Councilwoman Perea SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:11 P.M.