Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · February 26, 2015
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, FEBRUARY 26, 2015
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, February 26, 2015 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego,
Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Amanda Perea
Council: Gerard Saiz
Paulette Sanchez-Montoya
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nemitz, Monica Clarke, Sandy Schauer, Robert
Anderson, Jim Rickey, Deborah Fox, Abiel Carrillo and Allen Garley.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. RESOLUTION 15-06 – SUBMIT APPLICATION FOR COOP FUNDING 2015/2016.
2. RESOLUTION 15-07 – SUBMIT APPLICATION FOR MAP FUNDING 2015/2016.
3. CONTRACT – COMMUNITY SERVICES DIVISION.
4. RESOLUTION 15-08 – 2014/2015 FISCAL YEAR MID-YEAR BUDGET ADJUSTMENTS.
5. ORDINANCE 399 – ADOPTING A MUNICIPAL LOCAL OPTION GROSS RECEIPTS TAX.
6. TRAVEL: IN-STATE / OUT-OF-STATE.
7. APPROVAL OF MINUTES: a) Minutes of February 12, 2015.
8. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Hayden Garley to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any changes/corrections to the agenda – there were none. Mayor Griego asked for a motion from
Council.
APPROVAL: Motion to approve agenda
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
Mr. Griego asked if there was anyone from the audience who wanted to speak to the Council who did not have a scheduled agenda
item. Mr. Allen Garley, General Manager/Buffalo Wild Wings, approached the podium – Mr. Garley wanted to inform everyone
about the progress of the BWW building and that they would be opening April 13 th. They are looking at hiring between 160-190
employees. Mr. Ralph Mims approached the podium – he wanted to inform everyone that UPS was opening an office here in Los
Lunas at the Los Cerritos Shopping Center.
1. RESOLUTION 15-06 – SUBMIT APPLICATION FOR COOP FUNDING 2015/2016.
Mr. Michael Jaramillo presented item one. Mr. Jaramillo announced that the Village of Los Lunas was invited to submit a project
proposal to the New Mexico Highway and Transportation Department District III Office to participate in the 2015/2016 Cooperative
Agreement Funding Program (COOP). The Village of Los Lunas match is 25% of the total cost of the project – funds would be used
to continue improvements to Los Cerritos Road/Phase III. Mayor Griego asked Council if they had any questions – there was none.
Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve resolution 15-06
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
2. RESOLUTION 15-07 – SUBMIT APPLICTION FOR MAP FUNDING 2015/2016.
Mr. Michael Jaramillo presented item two. Mr. Michael Jaramillo announced that the Village of Los Lunas was invited to submit a
proposal to the New Mexico Highway and Transportation Department, District III Office to participate in the 2015/2016 Municipal
Arterial Program (MAP). The match for the Village will be 25% of the total cost of the project – asking $480,000.00. The work to be
done will be to address the drainage problems along Main Street between NM 314 and Don Pasqual Road. Mayor Griego asked
Council if they had any questions – Councilman Saiz said he would abstain from the vote since he had property on Main Street
(conflict of interest). Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve resolution 15-07.
MOVED: Councilman Romero
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
3. CONTRACT – COMMUNITY SERVICES DIVISION.
Mr. Michael Jaramillo presented item three. Mr. Jaramillo is seeking permission to enter into contract with Mr. Jon Gurule to perform
security at the Transportation Center after hours. Mayor Griego asked if the Council had any comments – there were none. Mayor
Griego asked for a motion from Council.
APPROVAL: Motion to approve contract
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
4. RESOLUTION 15-08 – 2014/2015 FISCAL YEAR MID-YEAR BUDGET ADJUSTMENTS.
Ms. Monica Clarke presented item four. There was a change in the resolution – an additional item in the general fund (LEDA Funds
in the amount of $400,000.00). Staff met with Departments Heads to go over budgets. Ms. Clarke continued to discuss additional
items that were added individual line items and the general fund. Mayor Griego asked if there were any questions – there were none.
MOTION: motion to approve resolution 15-08
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
5. ORDINANCE 399 - ADOPTING A MUNICIPAL LOCAL OPTION RECEIPTS TAX.
Mayor Griego asked for a motion to adjourn as Council and go into a public hearing.
MOTION: motion to approve
MOVED: Councilman Romero
SECONDED: Councilman Saiz
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Last time there was a tax increase was in 1985.
Mayor Griego asked for a motion from Council.
MOTION: motion to approve ordinance 399.
MOVED: Councilman Saiz
SECONDED: Councilwoman Montoya
ROLL CALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman
Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. TRAVEL: IN-STATE / OUT-OF-STATE.
Mayor Griego asked if there were any questions regarding the travel – there were no questions.
APPROVAL: Motion to approve all travel
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman
Lovato – yes; Councilman Saiz – yes) FOR AND 0 AGAINST.
7. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of February 12, 2015
MOTION: Motion to approve minutes
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
8.ADJOURNMENT.
Council meeting adjourned at 6:41 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, FEBRUARY 26, 2015
PUBLIC HEARING
(Commenced at 6:35P.M.)
5. ORDINANCE 399 – ADOPTING A MUNICIPAL LOCAL OPTION GROSS RECEIPTS TAX.
Ms. Monica Clarke presented item five. We provided analysis on the new GRT revenue what it would bring and the
impact on the general fund and the hold harmless. We did meet the requirements for posting – Ms. Clarke was not
contacted by anyone from the public on the ordinance. The tax would bring an additional 2.5% to the fund, in total we
estimate over $900,000.00 in revenue. This tax would be implemented effective July 1st, 2015 and we will notify Tax &
Revenue of the increase. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego
announced that this was a public hearing and asked if there was anyone who wanted to speak for or against the ordinance
– there was no response. Mayor Griego asked to close the public hearing and Council would go back in to open meeting.
MOTION: motion to close public hearing and go back in to Council
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:38 P.M.
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, FEBRUARY 26, 2015 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
MICHAEL JARAMILLO 1. RESOLUTION 15‐06 – SUBMIT APPLICATION FOR COOP FUNDING 2015/2016.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is responding to an invitation by submitting a project proposal to the New
Mexico Highway and Transportation Department, District III Office to participate in the 2015/2016
Cooperative Agreement Funding Program (COOP). The Village of Los Lunas will be required to match
a percentage of 25% of the total cost of the project and the scope of the work is intended to continue
improvements to Los Cerritos Road Phase III.
MICHAEL JARAMILLO 2. RESOLUTION 15‐07 – SUBMIT APPLICATION FOR MAP FUNDING 2015/2016.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is responding to an invitation by submitting a project proposal to the New
Mexico Highway and Transportation Department, District III Office to participate in the 2015/2016
Municipal Arterial Program (MAP). The Village of Los Lunas will be required to match a percentage of
25% of the total cost of the project and the scope of the work is intended to address drainage
conditions along NM 6 (Main Street) between NM 314 and Don Pasqual Road.
MICHAEL JARAMILLO 3. CONTRACT ‐ COMMUNITY SERVICES DIVISION.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Request permission to enter into contact with individual as security attendant at the Village of Los
Lunas Transportation Center for after-hours security services.
MONICA CLARKE 4. RESOLUTION 15‐08 – 2014/2015 FISCAL YEAR MID‐YEAR BUDGET ADJUSTMENTS.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
A mid-year budget review of expenditure and revenue accounts for FY 2014/2015 requires
department budget increases due to additional revenues, expenses and changes.
MONICA CLARKE 5. ORDINANCE 399 – ADOPTING A MUNICIPAL LOCAL OPTION GROSS RECEIPTS TAX.
TAB 5.
ACTION REQUESTED OF COUNCIL:
(PUBLIC HEARING) Approve or disapprove.
BACKGROUND AND RATIONALE:
Council has directed staff to prepare a gross receipts tax analysis to evaluate additional revenue
gross receipts tax sources to help offset the negative impact of the repeal on Municipal Hold
Harmless GRT. The proposed increase of .25% to the local municipal option gross receipts tax will
raise the gross receipts tax rate for the Village of Los Lunas to 8.3125% with an effective date of July
1, 2015. The revenue generated from the local option municipal GRT will be used for the provision of
General Fund services, including, but not limited to Administration, Municipal Court, Police, Fire,
Streets, Parks, Library, Community Development and Vehicle Maintenance Departments.
6. TRAVEL: IN‐STATE / OUT‐OF‐STATE.
TAB 6.
a) Village employee is requesting permission retroactively to travel in-state to Santa Fe,
NM to attend the NMML Municipal Day (February 24 –25, 2015). Estimated cost:
$363.00.
b) Village employee is requesting permission to travel in-state to Roswell, NM to attend a
NFA Fire and Life Safety Plan Review course (March 8-15, 2015). Estimated cost:
$595.00, which does not include the cost of fuel.
c) Village employee is requesting permission to travel in-state to Artesia, NM to attend a
Law Enforcement First Responder training program (March 16-19, 2015). Estimated
cost of fuel only.
d) Village employee is requesting permission to travel out-of-state to Indianapolis, IN to
attend an Economic Development Credit Analysis training course (April 14-17, 2015).
Estimated cost: $1,788.00, which will be reimbursed with grant funds from the State of
New Mexico Economic Development Department – Certified Community Program.
e) Village employee is requesting permission to travel out-of-state to Nashville, TN to
attend a Tennessee Basic Economic Development course (May 3-7, 2015). Estimated
cost: $2,177.00, which will be reimbursed with grant funds from the State of New
Mexico Economic Development Department – Certified Community Program.
7. APPROVAL OF MINUTES
TAB 7.
a) Minutes of February 12, 2015 Council Meeting.
8. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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