Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · February 12, 2015
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, FEBRUARY 12, 2015
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, February 12, 2015 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego,
Councilman Gerard Saiz, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Amanda Perea
Council: Gerard Saiz
Paulette Sanchez-Montoya
Gino Romero (excused)
Also present were: Gregory D. Martin, Debra Sanchez, Richard & Delberta Nemitz, Dino L. Wroten, Sandy Schauer, Robert
Anderson, James Taylor, Cynthia Shetter, Jim Rickey, Luis Chavez, Dana Sanders, Clair Ciermans, Deborah Fox, John Cims, Abiel
Carrillo, Leandra Trujillo, Terri Trujillo, and Clayten Teneyck.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. MEMORANDUM OF UNDERSTANDING (MOA) – LOS LUNAS SCHOOL DISTRICT HIGH SCHOOL POOL.
2. RESOLUTION 15-02 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAINLS APPLICATION
(HUNING RANCH PARK IMPROVEMENT PROJECT).
3. RESOLUTION 15-3 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS APPLICATION
(JUBILEE RECREATIONAL TRAIL CONNECTION PROJECT).
4. RESOLUTION 15-4 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS APPLICATION
(RIVERSIDE RECREATIONAL TRAIL CONNECTION PROJECT).
5. RESOLUTION 15-05 – AUTHROIZING THE APPLICATION FOR FINANCIAL ASSISTNACE TO THE NEW
MEXICO TRUST BOARD FOR THE VILLAGE OF LOS LUNAS EAST SIDE WATER CROSSING.
6. BID AWARD – EXISTING MBR WWTP ADDITION OF UPPER CASSETTES IN MBR BASINS.
7. PROPOSED REVISIONS TO SECTION 2.28.040 OF THE PERSONNEL ORDINANCE REGARDING RECRUITMENT
AND SELECTION OF EMPLOYEES APPLYING FOR TRANSFER, PROMOTIONS AND POSTING
REQUIREMENTS.
8. EXECUTIVE SESSION: a) Hire Police Officer – Police Department.
b) Discussion regarding the acquisition of real property.
9. TRAVEL: IN-STATE / OUT-OF-STATE.
10. APPROVAL OF MINUTES: a) Minutes of January 22, 2015.
11. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Judge Chavez to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any changes/corrections to the agenda – there were none. Mayor Griego asked for a motion from
Council.
APPROVAL: Motion to approve agenda
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
None.
1.MEMORANDUM OF UNDERSTADING (MOA) – LOS LUNAS SCHOOL DISTRICT HIGH SCHOOL POOL.
Mr. Michael Jaramillo & Ms. Clair Ciermans presented item one. The Los Lunas High School wants to partner with the Village of
Los Lunas and enter into a MOA for the opening of the pool for summer 2015. The $35,000.00 is half of the operating costs, the
school puts in the remaining funds. The high school does not use the pool for physical education anymore; it is strictly for recreational
purposes. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve MOA
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
2. RESOLUTION 15-02 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS APPLICATION
(HUNING RANCH PARK IMPROVEMENT PROJECT).
Mr. Michael Jaramillo presented item two. These are grants that are giving out from the New Mexico Department of Transportation.
This grant would help the Village build a trail system from Huning Ranch to the business community. The grant is for $586,000.00
for the 2015/2016 year. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego asked for a motion
from Council.
APPROVAL: Motion to ratify/approve resolution 15-02.
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
3. RESOLUTION 15-03 – RATIFY RESOLUTION / SPOSORSHIP FOR RECREATIONAL TRAILS APPLICATION (JUBILEE
RECREATIONAL TRAIL CONNECTION PROJECT).
Mr. Michael Jaramillo presented item three. This is another opportunity to connect Huning Ranch to Jubilee community and also the
business community. The grant is for $230,400.00 for the 2015/2016 year. All these grants have a 15% match – low match.
Councilwoman Perea would like some public input. Mayor Griego asked if the Council had any comments – there were none.
Mayor Griego asked for a motion from Council.
APPROVAL: Motion to ratify/approve resolution 15-03
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
4. RESOLUTION 15-04- RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS APPLICATION
(RIVERSIDE RECREATIONAL TRAIL CONNECTION PROJECT).
Mr. Michael Jaramillo presented item four. This application is for continuation of work we are conducting in the Bosque. This
application is to continue with the connectivity of trails and extend north all the way to the sewer plant in Bosque Farms. This grant is
for $880,000.00. Councilman Saiz asked if the Village will be responsible for maintaining the trails. Mr. Jaramillo replied yes.
Mayor Griego asked Council if they had any questions, there were none. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to ratify/approve resolution 15-04
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
5. RESOLUTION 15-05 – AUTHORIZING THE APPLICATION FOR FINANCIAL ASSISTANCE TO THE NEW MEXICO
WATER TRUST BOARD FOR THE VILLAGE OF LOS LUNAS EAST SIDE WATER CROSSING.
Mr. Gregory Martin presented item five. As part of the application request, the Water Trust Board requires the governing body to
approve a resolution supporting the project funding request. The funding will be for the construction for Phase I river crossing.
Mayor Griego asked Council if they had any questions, there were none. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve resolution 15-05
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
6. BID AWARD – EXISTING MBR WWTP ADDITION OF UPPER CASSETTES IN MBR BASINS.
Mr. Gregory Martin presented item six. The Village of Los Lunas advertised for bids to add upper cassettes within the basins at the
existing MBR facility. Work will include the installation of nine (9) MBR filtration cassettes in each of the four (4) existing MBR
basins, cleaning of existing MBR cassette units and basins, installation of all piping and fittings for the installation of MBR cassette
units, installation of electric valve actuators on permeate flow control valves for upper cassettes and all associated electrical work and
all software/hardware modifications. Two bids were received: RMCI, Inc. for $1,489,357.00 and Anderson-Brown, Inc. for
$1,530,457.00. Molzen-Corbin Engineers reviewed bid packets/documents. Their recommendation is to award to lowest bidder,
RMCI, Inc. Mayor Griego asked Council if they had any questions, there were none. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve lowest bid – RMCI, Inc.
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes) FOR AND 0 AGAINST.
7. PROPOSED REVISIONS TO SECTION 2.28.040 OF THE PERSONNEL ORDINANCE REGARDING RECRUITMENT
AND SELECTION OF EMPLOYEES APPLYING FOR TRANSFER, PROMOTIONS AND POSTING REQUIREMENTS.
Mr. Gregory Martin presented item seven. Mayor and Council have directed staff to draft revisions to the Personnel Ordinance that
will change how transfers and promotions are handled. Changes would require staff to recommend employees for internal transfer and
promotion to the Village Council, instead of to the Village Administrator – Village Council will approve internal transfers and
promotions at a Council Meeting. Mr. Jim Rickey approached the podium and gave input on topic. Mayor Griego indicated that he
wants the Village to be “transparent” and includes these personnel items coming before Council for approval. Council directed staff
to move forward with the ordinance revisions. Mr. Martin said he would move forward with advertising ordinance and item would
come before Council at a later date. Information and discussion only.
8. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-
1, that the following matters would be discussed in closed session: hiring of Police Officer and discuss acquisition of real
property.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman
Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:325 p.m.
At 7:14 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of a
Police Officer and discussion of real property.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman
Saiz – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Police Officer – Mayor Griego put up the name of Officer Isaiah Pena.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilwoman Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman
Saiz – yes) FOR AND 0 AGAINST.
Regarding the real property – the acquisition. Staff was giving direction to look into the funding for the purchase.
9.TRAVEL: IN-STATE / OUT-OF-STATE.
Mayor Griego asked if there were any questions regarding the travel – there were no questions.
APPROVAL: Motion to approve all travel
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Lovato – yes; Councilman
Saiz – yes) FOR AND 0 AGAINST.
10. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of January 22, 2015
MOTION: Motion to approve minutes
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya - yes) FOR AND 0 AGAINST.
11.ADJOURNMENT.
Council meeting adjourned at 7:16 p.m.
________________________________ ________________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, FEBRUARY 12, 2015 – 6:00 PM
COUNCIL CHAMBERS ‐ 660 MAIN STREET
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
MICHAEL JARAMILLO & 1. MEMORANDUM OF UNDERSTANDING (MOA) ‐ LOS LUNAS SCHOOL DISTRICT HIGH SCHOOL
CLAIRE CIEREMANS POOL
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Los Lunas School District is requesting to enter into a Memorandum of Agreement (MOA) to
partner with the Village of Los Lunas to ensure that the Los Lunas High School Pool can successfully
open for the summer of 2015. The request is for financial support in the amount of $35,000.00 – this
will cover half of the operating cost for the entire 2015 season.
MICHAEL JARAMILLO & 2. RESOLUTION 15‐02 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS
ABIEL CARRILLO APPLICATION (HUNING RANCH PARK IMPROVEMENT PROJECT).
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is requesting to submit an application for Federal Fiscal Year 2016/2017
New Mexico Recreational Trails Program (RTP) in the amount of $586,000, as set forth by the
Federal legislation, Moving Ahead for Progress in the 21st Century (MAP-21) an as outlined in the FFY
16/17 New Mexico RTP guide. The Huning Ranch Park Improvement Project named in the RTP
application is an eligible project under New Mexico RTP and MAP-21.
MICHAEL JARAMILLO & 3. RESOLUTION 15‐03 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS
ABIEL CARRILLO APPLICATION (JUBILEE RECREATIONAL TRAIL CONNECTION PROJECT).
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is requesting to submit an application for Federal Fiscal Year 2016/2017
New Mexico Recreational Trails Program (RTP) in the amount of $230,400, as set forth by the
Federal legislation, Moving Ahead for Progress in the 21st Century (MAP-21) an as outlined in the FFY
16/17 New Mexico RTP guide. The Jubilee Recreational Trail Connection Project named in the
RTP application is an eligible project under New Mexico RTP and MAP-21.
MICHAEL JARAMILLO & 4. RESOLUTION 15‐04 – RATIFY RESOLUTION / SPONSORSHIP FOR RECREATIONAL TRAILS
ABIEL CARRILLO APPLICATION (RIVERSIDE RECREATIONAL TRAIL CONNECTION PROJECT).
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is requesting to submit an application for Federal Fiscal Year 2016/2017
New Mexico Recreational Trails Program (RTP) in the amount of $880,000 as set forth by the Federal
legislation, Moving Ahead for Progress in the 21st Century (MAP-21) an as outlined in the FFY 16/17
New Mexico RTP guide. The Riverside Recreational Trail Project named in the RTP application is an
eligible project under New Mexico RTP and MAP-21.
RUDY ARCHULETA 5. RESOLUTION 15‐05 – AUTHORIZING THE APPLICATION FOR FINANCIAL ASSISTANCE TO THE
NEW MEXICO WATER TRUST BOARD FOR THE VILLAGE OF LOS LUNAS EAST SIDE WATER
CROSSING.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
As part of the application process for funding, the Water Trust Board requires the applicant to submit
approval by the governing body a resolution in support of the project funding request. The funding
request is for construction money for use with the Phase 1 river crossing portion of this project.
RUDY ARCHULETA 6. BID AWARD ‐ EXISTING MBR WWTP ADDITION OF UPPER CASSETTES IN MBR BASINS.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Village of Los Lunas Public Works Department advertised for bids for the project to add upper
cassettes within the basins at the existing MBR facility. The general scope of work will include the
installation of nine (9) MBR filtration cassettes in each of four (4) existing MBR basins, cleaning of
existing MBR cassette units and basins, installation of all piping and fittings for the installation of
MBR cassette units, installation of electric valve actuators on permeate flow control valves for upper
cassettes, all associated electrical work and all software and hardware modifications to existing
instrumentation system. The Village received two (2) proposals.
Company Price (excluding NMGRT)
RMCI, Inc. $1,489,357.00
Anderson-Brown, Inc. $1,530,457.00
After review of the proposals by Molzen Corbin, staff recommends entering contract negotiations
with RMCI, Inc.
GREGORY D. MARTIN 7. PROPOSED REVISIONS TO SECTION 2.28.040 OF THE PERSONNEL ORDINANCE REGARDING
RECRUITMENT AND SELECTION OF EMPLOYEES APPLYING FOR TRANSFER, PROMOTIONS AND
POSTING REQUIREMENTS.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Information and discussion.
BACKGROUND AND RATIONALE:
The Council has directed staff to draft revisions to the Personnel Ordinance that will change the way
internal transfers and promotions are handled, in order to make the process similar to the process
currently in place for hiring new (external) employees. Proposed changes would require staff to
recommend employees for internal transfer and promotion to the Village Council, instead of to the
Village Administrator, and the Village Council to approve such internal transfers and promotions at a
Council meeting, instead of being approved by the Village Administrator, upon recommendation of
the department head. (Reference Personnel Ordinance Section 2.28.040 Recruitment and Selection,
also known as Chapter 4 of the stand-alone version of the Personnel Ordinance).
8. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10‐15‐1(H),
the following matters will be discussed in closed session:
TAB 8.
a) Hire Police Officer – Police Department.
b) Discussion regarding the acquisition of real property.
9. TRAVEL: IN‐STATE / OUT‐OF‐STATE.
TAB 9.
a) Village employee is requesting permission retroactively to travel in-state to fulfill her
obligations as Co-chair for the Legislative Committee for Library Legislative Day
(February 4 –5, 2015). Estimated cost: $135.00, which does not include the cost of fuel.
b) Village employee is requesting permission to travel in-state to participate in a U.S.
Marshall operation. (February 19 - 22, 2015). The only cost to the Village will be for
fuel for the Village vehicle.
c) The Governing Body and Village Administrator are requesting permission to travel in-
state to attend the NMML Municipal Day. (February 24-25, 2015). Estimated cost:
$1,781.00.
d) Village employees are requesting permission to travel in-state to attend the NMML
Municipal Day. (February 24 25, 2015). Estimated cost: $460.00, which does not
include the cost of fuel.
e) Village Administrator is requesting permission to travel in-state to attend the
Leadership New Mexico Program. (March 4 – 7, 2015). Estimated cost: $920.00, which
does not include the cost of fuel.
f) Village employee is requesting permission to travel out-of-state to attend the Southwest
Oral History Conference. (March 19 – 21, 2015). Estimated cost: $1,320.00, which will
be paid with state aid grant funding, if approved.
g) Village employees are requesting permission to travel out-of-state to attend the
American Planning Association National Conference. (April 17 – 21, 2015). Estimated
cost: $4,818.00.
10. APPROVAL OF MINUTES
TAB 10.
a) Minutes of January 22, 2015 Council Meeting.
11. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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