Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, July 23, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 23, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gerard Saiz, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Cynthia Shetter, Sandy Schauer, Bob Anderson, B.G. Burr, Hillary Madrid & Natalie, David Crawford, Joseph Borress, Tommy Madrid, Andrew Gutierrez, Iva Wilsey, Andrea Chavez, James Taylor, Jim Rickey, Rick & Mary Ingleman, Ronald Ingleman, Lisa Mandell, Victoria, Peg, Jim, Joey, Deborah Fox and Evan & Sophie Beehaven. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. ZONE CHANGE – NANCY DODD. 2. CONTRACT – EDUCATIONAL SERVICES. 3. APPOINT VOTING DELEGATE & ALTERNATE – 2015 NMML CONFERENCE. 4. RESOLUTION 15-16 – FISCAL YEAR 2014/2015 YEAR-END BUDGET ADJUSTMENTS. 5. RESOLUTION 15-15 – A RESOLUTION ADOPTING THE 2015/2016 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. 6. EXECUTIVE SESSION: A) Land Acquisition in the TOD area. B) Property Acquisition – Old Country Inn Site. C) Internal applicants for positions of Special Projects Planner, Utility Billing Clerk- Cashier and Utility Supervisor. 7. TRAVEL: IN-STATE / OUT-OF-STATE. 8. APPROVAL OF MINUTES: A) Minutes of July 9, 2015. 9. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Deborah Fox to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego announced that agenda Item One will be withdrawn from the agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda with amendment MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if here was any one present who wished to speak to the Mayor and Council that did not have a scheduled item on the agenda. Mr. B.G. Burr approached the podium – he presented the Mayor and Council with the 2014 historical preservation award (work done with the preserving the El Cerro de Los Lunas recreation area). He thanked Mr. Jaramillo and his team for preserving the landscape too. Ms. Cynthia Shetter was also recognized for receiving the Rio Abajo award. Mr. Jon Gurule announced his resignation and thanked the Mayor and Council. 1. ZONE CHANGE – NANCY DODD. Removed from agenda per applicant. 2. CONTRACT – EDUCATIONAL SERVICES. Ms. Cynthia Shetter presented item two. This contract is for Ms. Mabel Velasquez for educational services for four and five year olds. This is a separate program from their story hour. This is free to applicants. Mayor Griego asked if Council had any questions – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve contract MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. APPOINT VOTING DELEGATE & ALTERNATE – 2015 NMML CONFERENCE. Mr. Gregory D. Martin presented item three. Member municipalities that are in good standing and registered to attend the annual NMML conference are entitled to one delegate vote in the election of officers, deciding policy and voting upon all other questions at the annual business meeting. Mayor Griego asked Mr. Martin if he would be the voting delegate – Mr. Martin accepted. APPROVAL: Motion to approve Gregory D. Martin as voting delegate MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. APPROVAL: Motion to approve Cynthia Shetter as alternate voting delegate MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. RESOLUTION 15-16 – FISCAL YEAR 2014/2015 YEAR-END BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item four. Monica went over the year-end budget – review of expenditures and revenue accounts for FY 2014/2015. (Revised handout was given to Mayor and Council prior to meeting). Mayor Griego asked Council if they had any questions – Council thanked Greg and his staff for a job well done. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 15-16 MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. RESOLUTION 15-15 – A RESOLUTION ADOPTING THE 2015/2016 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. Mr. Gregory D. Martin presented item five. The final budget has been developed in accordance with all state statues and guidelines developed and administered by the State of New Mexico Department of Finance and Administration (DFA). State law requires that budgets approved by DFA be made part of the minutes of the governing body. The final budget is presented before Council for their approval and submission to DFA by the deadline of July 31, 2015. The interim budget was passed in May, 2015. Mr. Martin indicated that there were changes that were detailed to the Mayor and Council in a memo – changes in the fund balances were actually higher. Mr. Martin asked if there were any questions, Councilman Romero asked about the County EMS tax fund. Mr. Martin replied that a letter was received from the Interim County Manager the decision is on hold for now. Meetings are being arranged to discuss the issue. Mayor Griego also added that the County needs to meet with all the entities (monies were to be shared between all the entities). Mr. Martin proceeded with a recap of the budget. Mayor Griego asked the Council if they had any questions. Councilman Saiz asked about the addition of the tractor for the Parks Department. He didn’t see it in the budget and he was recently asked about it – he wanted to verify with Mr. Martin. Councilman Saiz indicated that Mr. Martin said if there were additional funds found that the tractor would be added – the cost was $40,000.00. Some of the equipment/outlay and additional staff will be revisited at mid-year budget review. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 15-15 and to include the additional equipment as discussed MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss land acquisition in the TOD area; property acquisition / Old Country Inn Site; and internal applicants for positions of special projects planner, utility billing clerk-cashier and utility bill supervisor. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:45 p.m. At 8:17 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing land acquisition in the TOD area; property acquisition / Old Country Inn Site; and internal applicants for positions of special projects planner, utility billing clerk-cashier and utility billing supervisor. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the acquisition of the TOD site – recommendation to staff to develop metropolitan redevelopment area study and continue proper resolutions/agreements as needed. Regarding the Old Country Inn Site – recommendation to staff to continue potential negotiations to acquiring the site. Regarding the three internal positions posted, we are going to continue with posting externally. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of July 9, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. (Councilman Saiz abstained from vote – was not present at last Council meeting). 9. ADJOURNMENT. Council meeting adjourned at 8:20 p.m. ________________________________ ________________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR