Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, July 9, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 9, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gino Romero and Councilwoman Amanda Perea. Councilman Gerard Saiz was excused. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz (excused) Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Martin Callahan, Debra Sanchez, Cynthia Shetter, Sandy Schauer, Bob Anderson, Melinna Boyd, Abiel Carrillo, Angie Denison, Kaitlyn O’Leary, Rola Saiz, Ron and Paul Sandoval, Jim Rickey, Joseph Sandoval, Gene Sais, Quentin Lawson, Ken and Patty Reuthinger, Francis Wall and Chris and Salina Sais. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. PRESENTATION – NM 6 BIKE BYPASS PRESENTATION. 2. RESOLUTION 15-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VALENCIA COUNTY/VILLAGE OF LOS LUNAS AFFORDABLE HOUSING PLAN. 3. RESOLUTION 15-14 - A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE LOS LUNAS ROUTE 66 CORRIDOR MANAGEMENT PLAN. 4. ORDINANCE 402 – ORDINANCE NUMBER CORRECTION. 5. ORDINANCE 403 – AMENDING ORDINANCE 343 (PERSONNEL), IN ORDER TO REVISE SECTION 2.28.090, COMPENSATION AND BENEFIT PROGRAM, SECTION A. POSITION CLASSIFICATION, SUBSECTION 2. JOB DESCRIPTIONS AND SECTION B. POSITION PLAN, SUBSECTION 2. PAY PLAN PROVISIONS. 6. MOA – MEMORANDUM OF AGREEMENT BETWEEN THE METRO NEW MEXICO DEVELOPMENT ALLIANCE AND THE VILLAGE OF LOS LUNAS. 7. 1-25/NM6 INTERCHANGE BEAUTIFICATION PROJECT. 8. EXECUTIVE SESSION: A) Hire Library Technician/Circulation Services – Library Department. 7. TRAVEL: IN-STATE / OUT-OF-STATE. 8. APPROVAL OF MINUTES: a) Minutes of June 18, 2015. 9. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Ms. Cynthia Shetter to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego announced that Councilman Gerard Saiz is absent and that items two and three be postponed until a future date – a workshop will be scheduled for Mayor, Council and the Planning & Zoning Commission. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda with amendments MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. PRESENTATION – NM 6 BIKE BYPASS PRESENTATION. Mayor Griego asked for motion to remove item from postponed status (postponed 6/18/15). APPROVAL: Motion to remove presentation from postpone status MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mr. Michael Jaramillo presented item one. There have been a couple of public presentations that were held at the Transportation Center. We have also invited a couple of staff members from the Mid Region Council of Governments (Dave Panela, Steven Montel and Thaddeus Lucero). Mr. Abiel Carrillo (Molzen-Corbin Engineers) stepped up to the podium and continued with the presentation. The Village of Los Lunas was awarded a federal grant that assists local communities with upgrading or creating pedestrian and bike connections. The item to be resolved is the intersection of Hwy 314 and NM6 - this is an intersection that cannot be upgraded with bike and pedestrian improvements. There are shoulders that taper coming down NM6 and then disappear. Two options were presented at the first meeting. A bike route would be created – small scale bridge. One of the recurring comments that came out of the meetings, Sichler Road is too narrow and there are speeding issues on this road – residents did not want to use this road, Sandoval Road was the better road to use, low volume road. The other road considered is Schmidt Road (28 ft. wide). Vista Larga had a lot of discussion, low volume road – denser road, lot of curb side parking and lighting. Councilwoman Sanchez-Montoya mentioned to Mr. Carrillo that it is very hard to get in and out of Sandoval Road – she wanted to know what they are proposing to do with this area. Mr. Carrillo replied because of the congestion on NM6 – there’s a long queue when you’re trying to get out on to NM6. If there’s a bicyclist heading east on NM6 they would turn on Sandoval. The most convenient, if a bicyclist is traveling west on NM6, head down on the multiuse trail on Hwy314 (bike lane on west side of south Hwy314) to the Transportation Center. Councilman Romero asked if we would have any leverage to go back to DOT to address some of these concerns. Mr. Carrillo replied he shares their concerns, that area (Sandoval Road) is very difficult - there are so many accidents. Widening NM6 is impossible because of the protected historical properties that are located there. Councilwoman Perea mentioned that she was under the impression that we were providing a bike route from the Village to the Rail Runner and back. The bicyclist would travel down NM6 going east and turn on Hwy314 and then to the Rail Runner and the return would be basically the same except traveling west. Abiel replied if a bicyclist wants to come out of that neighborhood to Village Hall, they have the right to be on the road – it’s a state law. Putting a light at Sandoval Road would be tough because it is too close to NM6. Mr. Dave Panela, Transportation Planner, mentioned that this decision is critical for this year’s funding. This project is consistent with the safety aspect in our Metropolitan Transportation Plan because of the problems with bicyclists at NM6 and Hwy 314 intersection. Mr. Steven Montel talked about the guidelines within the grant, that if funds are not managed properly, the Village of Los Lunas will become a high risk entity. It could jeopardize future funding for the next few years with the Department of Transportation. Mr. Thaddeus Lucero wanted to just reiterate the information that had been previously presented to staff. Mayor Griego opened up the discussion to the public. The following resident(s) spoke against: Gene Sais (safety is not being approached, staff just want to spend the $150,000.00); Chris Sais (feels residents are being misguided, safety is not being addressed, feels project cannot be done/homework has not been done); Patricia Reuthinger (spoke about the congestion on Sandoval, trucks parked in front of the restaurant and the medical offices located across the street); and Joe Sandoval (spoke about the water running on the road from the rains). Mr. Panela approached the podium once again. He stated that the Mid Council Region of Governments is not threatening to give the Village of Los Lunas money any more. The Department of Transportation has informed us that if this project does not go, Los Lunas will go on their high risk list. Regarding a traffic light on Sandoval Road, the light has to meet certain criteria called “warrants” on any road that is owned by DOT. The entity can request DOT to conduct an analysis of that intersection to see if it warrants a traffic light. The following resident(s) spoke in-favor: Jon Gurule (would like to see more bike lanes – traveling on the sidewalks does not make it safe). Councilwoman Perea asked if there were any more supports – there were none. Mayor Griego asked for a recommendation from Council. Councilwoman Perea wanted to make a comment – she stated that most of the supporters are from her district, but she has to think of safety first. She also mentioned that if the planning/information by Mr. Jaramillo had been in place a lot sooner things might have been different. Councilman Romero also wanted to comment – he agreed, more information should have been shared. He also agreed with the safety issue. DISAPPROVAL: Motion to disapprove project MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 0 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 3 AGAINST. 2. RESOLUTION 15-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VALENCIA COUNTY/VILLAGE OF LOS LUNAS AFFORDABLE HOUSING PLAN. POSTPONED 3. RESOLUTION 15-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THELOS LUNAS ROUTE 66 CORRIDOR MANAGEMENT PLAN. POSTPONED 4. ORDINANCE 402 – ORDINANCE NUMBER CORRECTION. Mayor Griego asked for a motion from Council to adjourn and go in to open hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve ordinance 402 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. ORDINANCE 403 – AMENDING ORDINANCY 343 (PERSONNEL), IN ORDER TO REVISE SECTION 2.28.090, COMPENSATION AND BENEFIT PROGRAM, SECTION A. POSITION CLASSIFICATION, SUBSECTION 2. JOB DESCRIPTIONS AND SECTION B. POSITION PLAN, SUBSECTION 2. PAY PLAN PROVISIONS. Mayor Griego asked for a motion from Council to adjourn and go in to open hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve ordinance 403 MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. MOA – MEMORANDUM OF AGREEMENT BETWEEN THE METRO NEW MEXICO DEVELOPMENT ALLIANCE AND THE VILLAGE OF LOS LUNAS. Ms. Christina Ainsworth presented item six. This is a MOA between the Metro New Mexico Development Alliance and the Village of Los Lunas. The Alliance maintains a website which highlights communities and specific sites for development in the metro area to site selectors and convenes economic development organizations, communities and other stakeholders to speak as a regional voice. The Village of Los Lunas agrees to support the Alliance through the payment of annual dues of $1,600.00. We also agree to participate whenever possible – Mr. Ralph Mims currently occupies that seat. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. I-25/NM6 INTERCHANGE BEAUTIFICATION PROJECT. Ms. Christina Ainsworth presented item seven. We requested bids for the I-25/NM6 Interchange Beautification Project. We received two bids. Unfortunately, the low bidder that we selected was rejected by the state because they did not meet “the good faith effort”. Mayor Griego asked if there were any comments – there were none. Mayor Griego asked when the work start. Mr. Abiel Carrillo said it would be about a month from today. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve Sequoia Landscapes MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss the hiring of a Library Technician. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 7:21 p.m. At 7:36 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of a Library Technician. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a Library Technician, Mayor Griego put up the name of Ms. Ronda Sanchez. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilwoman Perea SECONDED: Councilwoman Romero CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 10. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of June 18, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 3 (Councilwoman Perea – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:40 p.m. ________________________________ ________________________________________ MARTIN CALLAHAN. MUNICIPAL CLERK CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 9, 2015 PUBLIC HEARING (Commenced at 7:09 P.M.) 4. ORDINANCE 402 – ORDINANCE NUMBER CORRECTION. Ms. Christina Ainsworth presented item four. This ordinance (402) is repealing an ordinance 276-2014-4 – this changes a few categories in our municipal code C1 and C2. We use this numbering, which is more difficult, to make changes to the zoning map. This is a matter of reference – numbering is changing, nothing else. Mayor Griego asked the audience if they had any comments – there were none. Mayor Griego asked to close the public hearing and go back in to Council. MOTION: motion to close public hearing and go back in to Council MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 7:11 P.M. PUBLIC HEARING (Commenced at 7:15 P.M.) 5. ORDINANCE 403- AMENDING ORDINANCE 343 (PERSONNEL), IN ORDER TO REVISE SECTION 2.28.090, COMPENSATION AND BENEFIT PROGRAM, SECTION A. POSITION CLASSIFICATION SUBSECTION 2. JOB DE3SCRIPTIONS AND SECTION B. POSITION PLAN, SUBSECTION 2. PAY PLAN PROVISIONS. Ms. Christine Nardi presented item five. Staff was directed to draft a revision to existing personnel Ordinance. This amends that particular part of the ordinance – to review job descriptions from bi-annually to every four years; pay plan will also be reviewed every four years instead of bi-annually. A public notice was published as required by NM state statue and the final draft of the ordinance is attached for Council’s approval or disapproval. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if anyone from the audience had any comments – there were none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to Council MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 7:19 P.M.