Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 20, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 20, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gerard Saiz, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, James Taylor, Bob Anderson, Sandy Schauer, Len LaClair, Steve Hernandez, Jim Rickey, Abiel Carrillo, Deborah Fox and Cynthia Shetter. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. EXTENSION OF PROFESSIONAL ENGINEERING AND ARCHITECTURAL SERVICES CONTRACT WITH MOLZEN-CORBIN & ASSOCIATES, INC. 2. RESOLUTION 15-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VALENCIA COUNTY/VILLAGE OF LOS LUNAS AFFORDABLE HOUSING PLAN. 3. RESOLUTION 15-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VILLAGE OF LOS LUNAS ROUTE 66 CORRIDOR MANAGEMENT PLAN. 4. WATER/SEWER WATER METERS/AMI RADIO TRANSCEIVER RFP 2015. 5. APPOINTMENT LIBRARY BOARD MEMBERS. 6. FIXED ASSETS – REMOVAL OF TWO POLICE UNITS. 7. REVIEW OF THE PRE-FEASIBILITY STUDY REPORT INVESTIGATING THE VALIDITY OF A BUSINESS INCUBATOR TO BE LOCATED IN OR NEAR THE VILLAGE OF LOS LUNAS. 8. CONTRACTS – COMMUNITY SERVICES DEPARTMENT. 9. SUN RANCH DEVELOPMENT, LTD COMPANY. 10. EXECUTIVE SESSION: A) Hire Police Officer – Los Lunas Police Department. B) Hire full-time Street Sweeper – Street Department/Community Services Department. 11. TRAVEL: IN-STATE / OUT-OF-STATE. 12. APPROVAL OF MINUTES: a) Minutes of August 6, 2015 c) Minutes of August 5, 2015 - Affordable Housing Plan Workshop. 13.ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Ralph Mims to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked Council if there were any changes to the agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. EXTENSION OF PROFESSIONAL ENGINEERING AND ARCHITECTURAL SERVICES CONTRACT WITH MOLZEN-CORBIN & ASSOCIATES, INC. Mr. Gregory D. Martin presented item one. The current professional services contract with Molzen-Corbin & Associates to provide engineering and architectural services to the Village of Los Lunas ended June 19, 2015. The contract allows for a term to be extended, agreed by both parties, from year to year for a maximum of four (4) years. This amendment (#1) would extend the term of the contract for a second year ending on June 19, 2016 – all terms/conditions of the original contract remain the same. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve extension of contract MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. RESOLUTION 15-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VALENCIA COUNTY/VILLAGE OF LOS LUNAS AFFORDABLE HOUSING PLAN. APPROVAL: Motion to remove item from postpone status MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked Council to adjourn in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15-13 MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. RESOLUTION 15-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VILLAGE OF LOS LUNAS ROUTE 66 CORRIDOR MANAGEMENT PLAN. APPROVAL: Motion to remove item from postpone status MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked Council to adjourn in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15-14 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. WATER/SEWER WATER METERS/AMI RADIO TRANSCEIVER RFP 2015. Mr. Rudy Archuleta presented item four. The Village requested RFP’s last month for the procurement of Water Meters/AMI radio transceivers. We received two proposals, one from Ferguson Waterworks and another from Resource Wise. Resource Wise provided two alternates but they did not provide a price for the AMI Radio Transceivers. We would like to move forward and recommend Ferguson Waterworks. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Ferguson Waterworks per staff recommendation MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. APPOINT LIBRARY BOARD MEMBERS. Ms. Cynthia Shetter presented item five. Is requesting two members to be appointed to the Library Board (one member resigned from board). APPROVAL: Motion to appoint Mr. Ricardo Gonzales MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. APPROVAL: Motion to appoint Ms. Cindy Archer for District III MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. FIXED ASSETS – REMOVAL OF TWO POLICE UNITS Police Chief Naithan Gurule presented item six. Chief Gurule is requesting to remove two vehicles from their inventory. One is a Chevy Impala with a bad transmission and would cost more to fix it than what it is worth. The other is a Chevy Astro Van that does not run and is not worth fixing. These two units will be replaced with a Dodge Charger and a Dodge Durango. Mayor Griego asked if there was a decision from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. REVIEW OF THE PRE-FEASIBILITY STUDY REPORT INVESTIGATING THE VALIDITY OF A BUSINESS INCUBATOR TO BE LOCATED IN OR NEAR THE VILLAGE OF LOS LUNAS. Mr. Ralph Mims presented item seven. Main objective of the pre-feasibility study is to determine if there are sufficient indicators to validate a recommendation to the Village Council that they should move forward with a full feasibility study for a Business Incubator. This is only a preliminary overview. Mr. Russell Combs gave a short presentation. He enjoyed working the citizens and businesses in the Village. If the Village Council was interested in a Business Incubator, Mr. Combs felt that the Village has a strong foundational premise to move forward to a full feasibility study. Councilman Romero asked what it would cost the Village to conduct a feasibility study. Mr. Combs replied to do a full feasibility study would run around $45,000.00- $55,000.00. Mayor Griego asked if Mr. Mims could reach out to the other surrounding entities to see if they would be interested in being part of the study. Mr. Combs asked if there were any questions – there were none. (INFORMATIONAL PURPOSES ONLY). 8. CONTRACTS – COMMUNITY SERVICES DEPARTMENT. Mr. Michael Jaramillo presented item eight. The Community Services Department would like to enter in to contract with individuals for the purpose of facility attendants for the Transportation Center, Fred Luna Multi-Generational Center and the Wellness Center. The contracts are for the following: Nico Williams, Debra Candelaria and Joseph Garley. APPROVAL: Motion to approve contracts MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. SUN RANCH DEVELOPMENT, LTD. COMPANY. Mr. Michael Jaramillo presented item nine. The Village has received a request from Mr. Max Kiehne to accept maintenance responsibilities of Sun Ranch Village Road and it storm water retention facilities. A final punch list was reviewed back June 2015 by all parties involved and many of the items listed are no longer applicable. Mayor Griego asked if there was a decision from Council. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 10. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Police Officer and hire full-time Street Sweeper. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:45 p.m. At 7:07p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of a Police Officer and a full-time Street Sweeper. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a full-time Street Sweeper, Mayor Griego put up the name of Mr. Anthony Bachicha. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a Police Officer, Mayor Griego put up the name of Mr. Miguel Lozano. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 11. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 12. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of August 6, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 13. ADJOURNMENT. Council meeting adjourned at 7:10 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  PUBLIC HEARING MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 20, 2015 PUBLIC HEARING (Commenced at 6:08 P.M.) 2. RESOLUTION 15-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VALENCIA COUNTY/VILLAGE OF LOS LUNAS AFFORDABLE HOUSING PLAN. Ms. Christina Ainsworth presented item two. This resolution would adopt the affordable housing plan as an addendum to the comprehensive plan. This would also establish as a policy guide for the Village to put in place incentives or changes as recommended by the plan for affordable housing to develop in the community. Ms. Ainsworth asked if there were any questions – there were none. Mayor Griego asked if there were any questions from the audience – there were none. Mayor Griego asked to close the public hearing and go back in to regular session. MOTION: motion to close public hearing and go back in to Council MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:10 P.M. -------------------------------------- PUBLIC HEARING (Commenced at 6:11 P.M.) 3. RESOLUTION 15-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE VILLAGE OF LOS LUNAS ROUTE 66 CORRIDOR MANAGEMENT PLAN. Ms. Christina Ainsworth presented item three. This plan will be adopted as an addendum to our comprehensive plan through Resolution 15-14. The purpose of this plan is to beautify Main Street and tell the story of Rt. 66. Also, will help us outline some historic preservation and bring heritage tourism to our community. Mayor Griego asked the audience if they had any comments – there were none. Mayor Griego asked to close the public hearing and go back in to regular session. MOTION: motion to close public hearing and go back in to Council MOVED: Councilman Romero SECONDED: Councilwoman Perea ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:13 P.M.