Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · September 3, 2015
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, SEPTEMBER 3, 2015
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 3,
2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor
Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gerard Saiz, Councilman Gino Romero and
Councilwoman Amanda Perea.
Mayor: Charles Griego
Mayor Pro Tem: Gerard Saiz
Council: Amanda Perea
Paulette Sanchez-Montoya
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, V. Castro, P.V. Castro, Bonnie Paisley, Roberta Scott, Jim Rickey, Bob
Anderson, Sandy Schauer, Deborah Fox and Tommy Simmons.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
PROCLAMATION – LITERACY WEEK – SEPTEMBER 7TH – 13TH, 2015.
1. RESOLUTION 15-18 – RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROJECT PARTICIPATION AGREEMENT
WITH ACCURATGE MACHINE & TOOL CO., INC. AND ACIM, INC. TO EXTEND THE JOB-CREATION PERIOD PROVIDED
FOR IN THAT AGREEMENT.
2. REVIEW OF THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP).
3. EXECUTIVE SESSION:
A) Discuss promotion of current employee into vacant Computer Specialist position –
Administration Department.
B) Hire full-time Utility Billing Supervisor – Administration Department.
C) Hire full-time Special Projects Planner – Community Development.
D) Hire full-time Park Technician – Parks Division/Community Development.
E) Hire part-time Library Technician – Library Department.
4. TRAVEL: IN-STATE / OUT-OF-STATE.
5. APPROVAL OF MINUTES:
A) Minutes of August 20, 2015
6. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Ms. Christina Ainsworth to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked Council if there were any changes to the agenda - Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve agenda
MOVED: Councilwoman Perea
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
Mayor Charles Griego asked the audience if there was anyone who wanted speak to the Mayor/Council who did not have a
scheduled agenda item. Village Administrator, Mr. Gregory D. Martin, approached the podium - he handed out the 2015/2016
Village of Los Lunas budget. He also informed everyone that the budget would be placed on the Village website shortly for
everyone to view.
PROCLAMATION – LITERACY WEEK – SEPTEMBER 7TH – 13TH, 2015.
Ms. Robert Scott accepted the proclamation on behalf of the Literacy Council.
1. RESOLUTION 15-18 – RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROJECT PARTICIPATION AGREEMENT
WITH ACCURATE MACHINE & TOOL CO., INC. AND ACIM, INC., TO EXTEND THE JOB-CREATION PERIOD PROVIDED FOR
THAT AGREEMENT.
Mr. Ralph Mims presented item one. Mr. Mims introduced Ms. Bonnie Paisley – she made presentation. The company agreed
to create 100 full-time jobs by September 22, 2015 and a letter of credit was provided and would act as security for that
obligation. There have been many delays in construction of the facility and the company has requested an extension of time to
create the jobs until September 22, 2017 and they have also obtained an extension of the letter of credit to the same date.
While going through applications, it was noted that there was a shortage of skilled machine tooling. They are working with
EDD to remedy that shortage in the area. Mayor Griego asked if there were any questions from Council – there were none.
Mayor Griego asked for a recommendation from Council.
APPROVAL: Motion to approve resolution 15-18 with revision to extend date to September 22, 2017.
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
2. REVIEW OF THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP).
Mr. Ralph Mims presented item two. This is a list of our capital improvement projects – we are to hold two public hearings
with the second will be the approval of the ICIP. The first five projects listed are reviewed. Mayor Griego asked the public if
they had any recommendations or comments – there were none. Councilman Saiz inquired about the Valley View Park, where
does it stand, is it completed. Mr. Jason Duran said that Valley View Park will be done after this fiscal year.
3. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that
the following matters would be discussed in closed session: discuss promotion of current employee into vacant Computer
Specialist position; hire full-time Utility Billing Supervisor; hire full-time Special Projects Planner; hire full-time Park
Technician; and hire part-time Library Technician.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:21 p.m.
At 7:40p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the promotion of
current employee into vacant Computer Specialist position; hire full-time Utility Billing Supervisor; hire full-time Special
Projects Planner; hire full-time Park Technician; and hire part-time Library Technician.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the promotion of current employee, Mr. Jeff Copper, to be promoted into the position of Computer Specialist
position.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Perea
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of Utility Billing Supervisor, Mayor Griego put up the name of Ms. Janice Byrnes.
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Special Projects Planner, Mayor Griego put up the name of Mr. James White.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Park Technician, Mayor Griego put up the name of Mr. Joseph Garley.
APPROVAL: Motion to approve
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a library Technician, Mayor Griego put up the name of Ms. Alejandra Madrid.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST
4. TRAVEL: IN-STATE / OUT-OF-STATE.
Mayor Griego asked if there were any questions regarding the travel – there were no questions.
APPROVAL: Motion to approve all travel
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
5. APPROVAL OF MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of August 20, 2015 – there were none.
MOTION: Motion to approve minutes
MOVED: Councilwoman Perea
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz –
yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. ADJOURNMENT.
Council meeting adjourned at 7:46 p.m.
______________________________________________ ________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, SEPTEMBER 3, 2015 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
PROCLAMATION LITERACY WEEK – SEPTEMBER 7TH – 13TH, 2015.
RALPH MIMS & 1. RESOLUTION 15-18 – RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROJECT
BONNIE PAISLEY PARTICIPATION AGREEMENT WITH ACCURATE MACHINE & TOOL CO., INC AND ACIM, INC TO
EXTEND THE JOB-CREATION PERIOD PROVIDED FOR IN THAT AGREEMENT.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas, acting as fiscal agent for the State of New Mexico in connection with a LEDA
project, entered into a Project Participation Agreement (the “PPA”) with Accurate Machine & Tool
Co., Inc. and ACIM, Inc. (collectively, the “Company”). The PPA provided that the Company would
create at least 100 full-time jobs at its facility in Los Lunas by September 22, 2015, and a letter of
credit was provided as security for that obligation. Due to delays in constructing the facility, the
Company has requested an extension of time to create the jobs until September 22, 2018 and has
obtained an extension of the letter of credit to the same date.
RALPH MIMS 2. REVIEW OF THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP).
TAB 2.
ACTION REQUESTED OF COUNCIL:
Informational purposes only. Public hearing.
BACKGROUND AND RATIONALE:
The 2017-2021 Infrastructure Capital Improvement Plan (ICIP) details the Village of Los Lunas
capital projects and funding levels that will be submitted to the State of New Mexico’s Department of
Finance and Administration (DFA) annually for approval. This is the first required public meeting for
information purposes to gather input from the Village Council, Staff and Public to be formulated in a
final report to be approved at the Village Council meeting on September 17th, 2015.
3. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H),
the following matters will be discussed in closed session:
TAB 3.
a) Discuss promotion of current employee into vacant Computer Specialist position –
Administration Department.
b) Hire full-time Utility Billing Supervisor – Administration Department.
c) Hire full-time Special Projects Planner – Community Development Department.
d) Hire full-time Park Technician – Parks Division/Community Services Department.
e) Hire part-time Library Technician – Library Department.
4. TRAVEL: IN-STATE / OUT-OF-STATE.
TAB 4.
a) Village employees are requesting permission to travel in-state to attend the training
course in Internet Crimes Against Children Investigative Techniques (September 14-18,
2015). Estimated cost: $2,963.00.
b) Village employees are requesting permission to travel out-of-state to attend the 2015
Sensus Reach Conference (October 25-29, 2015). Estimated cost: $3,345.00.
c) Village employee is requesting permission to travel out-of-state to attend an
International Economic Development Council (IEDC) Workforce Development Strategies
training course (October 28 - 31, 2015). Estimated cost: $1,557.00.
5. APPROVAL OF MINUTES
TAB 5.
a) Minutes of August 20, 2015 Council Meeting.
6. ADJOURNMENT.
ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS
PRIOR TO COUNCIL MEETING
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