Village of Los Lunas Council Agendas\Minutes

Name: Village of Los Lunas Council Agendas\Minutes — Los Lunas, NM
Start: 2015-09-17
End: 2015-09-17
Location: Los Lunas, NM

Regular Meeting

Los Lunas, NM · September 17, 2015

Agenda Minutes

Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 17, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 17, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gerard Saiz, Councilman Gino Romero and Councilwoman Amanda Perea. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Jim Rickey, Greg Clarke, Monica Clarke, Deborah Fox, Sandy Schauer and Bob Anderson. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. RESOLUTION 15-19 – FOUTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30 2015. 2. RESOLUTION 15-20 – FINAL HEARING TO APPROVE THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). 3. PROPOSAL FOR CREATION OF “VALENCIA COUNCIL OF GOVERNMENTS” (VCOG), OR SOME OTHER NAME. 4. PRESENTATION AND CONSIDERATION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THELOS LUNAS FIRE FIGHTERS ASSOCIATION LOCAL 4297. 5. EXECUTIVE SESSION: A) Hire Full-Time3 Utility Billing Clerk/Cashier – Administration Department. B) Hire Computer Technicians – Administration Department. C) Ratify hiring of Full-Time Special Projects Planner – Community Development. 4. TRAVEL: IN-STATE / OUT-OF-STATE. 5. APPROVAL OF MINUTES: A) Minutes of September 3, 2015 6. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Gregory D. Martin to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked Council if there were any changes to the agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Charles Griego asked the audience if there was anyone who wanted to speak to the Mayor/Council who did not have a scheduled agenda item. Councilwoman Perea announced that she had attended the COG Banquet and accepted the COG award (transportation project) on behalf of the Village of Los Lunas. 1. RESOLUTION 15-19 – FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2015. Ms. Monica Clarke presented item one. This is a report that is submitted to DFA reporting revenue, expenditures, budget adjustments and investments for FY 2014/2015. This report is required by DFA and from the governing body of the Village of Los Lunas. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15- 19 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. RESOLUTION 15-20 – FINAL HEARING TO APPROVE THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Mr. Ralph Mims presented item two. There were two informational workshops held on September 3 & 17, 2015 – based on the final comments, a list of the final top five projects were identified: 1) new main Fire Station; 2) water line river crossing – Phase I North; 3) Morris Road extension; 4) I-25 Interchange and bridge construction; and 5) improve existing aerobic digest and sludge handling. ICIP requests are submitted to the State of New Mexico’s Department of Finance and Administration for approval. Mayor Griego asked if there were any questions from Council – Councilman Romero had a question on item five and seven - item five is to improve the digest and sludge processing; and item seven, is that to supplement the current system or is it a new system all together. Mr. Martin replied we do have a current digestive system which does need to be improved. The new system is an additional project to supplement the current process. Mayor Griego announced that this was a public hearing and asked if there were any comments – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15-20 MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. PROPOSAL FOR CREATION OF “VALENCIA COUNCIL OF GOVERNMENTS” (VCOG), OR SOME OTHER NAME. Mr. Gregory D. Martin presented item three. The Village of Los Lunas is reaching out to the other Valencia County governments to create some type of regional council or association of local governments made up of elected officials. This group would share interests and capitalizing on our combined strengths as a region by improving communication and cooperation amongst each other on issues and projects of regional concern and important. A meeting is proposed for Tuesday, October 20th at 6:00pm at the Transportation Center. (For informational purposes only). 4. PRESENTATION AND CONSIDERATION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THE LOS LUNAS FIRE FIGHTERS ASSOCIATION LOCAL 4297. Ms. Christine Nardi presented item four. The Village of Los Lunas and Fire Fighters Association 4297 successfully reached negotiation through collective bargaining agreement. The collective bargaining agreement will be effective upon ratification between the Village of Los Lunas Mayor and Council and the collective bargaining unit and signatures by the Village Administrator and Union President. Contract effective dates will run from 2015 – 2018. Fitness of duty, instead of it being mandated it will be encouraged. Union asked for 7% salary increase, we actually settled for the actual pay plan that was done by the Salary Survey. Acting Shift Commander pay be increased by 8% we negotiated for $260.00 annually per Acting Shift Commander with the requirement that they have to retest/recertify. Bereavement leave, because of the 24 shifts, bereavement would be for 24 hours instead of the two days as stated in the Personnel Ordinance. Light Duty limited to three months. Outside employment, Fire Fighters can work with ambulance services and with authorization from the Fire Chief. And lastly, it was agreed that they would be able to post announcements on board located in the lobby of the Administration Building with permission of Deputy Clerk. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve Collective Bargaining Agreement that was presented MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire full-time Billing Clerk/Cashier, hiring of Computer Technicians and ratify hiring of full-time Special Projects Planner. Councilwoman Sanchez-Montoya excused herself – conflict of interest. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:32 p.m. At 7:35p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of a full- time Billing Clerk/Cashier, hiring of Computer Technicians and ratify hiring of full-time Special Projects Planner. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the ratification of hiring of full-time Special Projects Planner – the Mayor put up the name of Ms. Erin Callahan. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of Utility Billing Clerk/Cashier – Mayor Griego put up the name of Ms. Kim Pierce. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a Computer Technician – Mayor Griego put up the name of Ms. Pauline Hernandez. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a Computer Technician – Mayor Griego put up the name of Ms. Valene Mitchell. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. APPROVAL OF MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of September 3, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 7:40 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR

Agenda

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, SEPTEMBER 17, 2015 – 6:00 PM COUNCIL CHAMBERS - 660 MAIN STREET LOS LUNAS, NM 87031 PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. MONICA CLARKE 1. RESOLUTION 15-19 – FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2015. TAB 1. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: DFA requires approval of the Fourth Quarter Financial Report for FY 2014/2015, from the governing body of the Village. The Fourth Quarter Financial summarizes all revenue and expenditures, budget adjustment requests and investments for FY 2014/2015. RALPH MIMS 2. RESOLUTION 15-20 – FINAL HEARING TO APPROVE THE FY 2017-2021 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). TAB 2. ACTION REQUESTED OF COUNCIL: Public Hearing. Approve or disapprove. BACKGROUND AND RATIONALE: The 2017-2021 Infrastructure Capital Improvement Plan (ICIP) dealing with the Village of Los Lunas projects and funding levels must be submitted to the State of New Mexico’s Department of Finance and Administration (DFA) annually for approval. This is the final meeting where the Village Council will make final approval based on staff and public comments. Approval for submission of the revised/prioritized plan will be accomplished with passage of a resolution at this public meeting. GREGORY D. MARTIN 3. PROPOSAL FOR CREATION OF “VALENCIA COUNCIL OF GOVERNMENTS” (VCOG), OR SOME OTHER NAME. TAB 3. ACTION REQUESTED OF COUNCIL: Informational purposes only. BACKGROUND AND RATIONALE: At the direction of Mayor Charles Griego, the Village of Los Lunas recently reached out to other local governments in Valencia County, including Valencia County, with the idea of creating some type of regional council or association of local governments made up of elected officials from within Valencia County, with the purpose of advancing our shared interests and capitalizing on our combined strengths as a region by improving communication and cooperation amongst each other on issues and projects of regional concern and importance. The Village has proposed an initial meeting with the other entities on Tuesday, October 20th at 6:00 p.m. at the Transportation Center to explore the idea further and discuss next steps, if any. Staff is seeking additional input on the proposal from the Los Lunas Mayor and Village Council at this time. CHRISTINE NARDI 4. PRESENTATION AND CONSIDERATION OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF LOS LUNAS AND THE LOS LUNAS FIRE FIGHTERS ASSOCIATION LOCAL 4297. TAB 4. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Village of Los Lunas and Los Lunas Fire Fighters Association Local 4297 through collective bargaining negotiations have reached a Collective Bargaining Agreement. The Collective Bargaining Agreement will be effective upon ratification between the Village of Los Lunas Council and the collective bargaining unit and signatures by the Village Administrator and Union President. Staff recommends approval of the Collective Bargaining Agreement between the Village of Los Lunas and Los Lunas Fire Fighters Association Local 4297. 5. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters will be discussed in closed session: TAB 5. a) Hire Full-Time Utility Billing Clerk/Cashier – Administration Department. b) Hire Computer Technicians – Administration Department. c) Ratify hiring of Full-Time Special Projects Planner – Community Development. 6. TRAVEL: IN-STATE / OUT-OF-STATE. TAB 6. a) Village employee is requesting permission to travel in-state to attend a New Mexico IDEA membership meeting (September 22-23, 2015). Estimated cost: $131.00, which does not include fuel. b) Village employees are requesting permission to travel out-of-state to attend the Caselle, Inc. 2015 Annual Conference (October 13-15, 2015). Estimated cost: $5,520.00. c) Village employee is requesting permission to travel in-state to attend the Rural Economic Development Council and New Mexico IDEA Board Meeting (October 14-15, 2015). Estimated cost: $170.00, which does not include the cost of fuel. d) Village employee is requesting permission to travel out-of-state to attend the Library Corporation Users Conference (October 18-22, 2015). Estimated cost: $1,408.00. e) Village employees are requesting permission to travel out-of-state to attend the International/National Off-Highway Vehicle Conservation Council Conference (October 27-31, 2015). Estimated cost: $5,720.00. f) Village employees are requesting permission to travel in-state to attend a Certified Playground Safety Inspector Course/Exam and the 2015 NMPRA State Conference (November 1-6, 2015). Estimated cost: $1,950.00, which does not include the cost of fuel. g) Village employees are requesting permission to travel in-state to attend the Annual Southwest Turfgrass Association Landscape Conference and Expo (November 3-5, 2015). Estimated cost: $1,320.00, which does not include the cost of fuel. h) Village employees are requesting permission to travel in-state to attend the 2015 NMMRPA State Conference (November 4-6, 2015). Estimated cost: $1,045.00, which does not include the cost of fuel. 7. APPROVAL OF MINUTES TAB 7. a) Minutes of September 3, 2015 Council Meeting. 8. ADJOURNMENT. ANYONE REQUIRING SPECIAL ACCOMMODATIONS PLEASE NOTIFY THE VILLAGE OF LOS LUNAS FIVE BUSINESS DAYS PRIOR TO COUNCIL MEETING

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