Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 8, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, October 8, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Gerard Saiz and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea (Excused) Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Jim Rickey, Sandy Schauer, Robert Anderson, Deborah Fox, Adrian Landstedt, Andreas Landstedt, Nicholas Wright, Tyler Brown and Jon Mykel Garcia. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. JUBILEE SUBDIVISION PHASE 2B FINAL PLAT. 2. NEW MEXICO 314 GAP IMPROVEMENT PROJECT. 3. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR SECURITY SERVICES. 4. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR HISTORICAL SERVICES. 5. REQUEST PERMISSION TO ADD TWO NEW JOB TITLES: NON-CERTIFIED FIREFIGHTER/EMT – BASIC AND NON- CERTIFIED FIREFIGHTER/EMT – INTERMEDIATE. 6. NEW CIVIC SIGN PROPOSAL. 7. EXECUTIVE SESSION: A) Hire Police Officer – Police Department. B) Hire (4) Part-time Casual Recreation Aides – Recreation Div. /Community Services. 8. TRAVEL: IN-STATE / OUT-OF-STATE. 9. APPROVAL OF MINUTES: A) Minutes of September 17, 2015 10. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked the Squires from the Knights of Columbus to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked Council if there were any changes to the agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Councilwoman Amanda Perea has been excused from the meeting.  PUBLIC INPUT FORUM. None. 1. JUBILEE SUBDIVISION PHASE 2B FINAL PLAT. Mayor Griego asked for a motion to adjourn from regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 2. NEW MEXICO 314 GAP IMPROVEMENT PROJECT. Mr. Michael Jaramillo presented item two. Three bids for construction were received on September 25, 2015 for the NM 314 GAP Improvement Project. This addition will improve pedestrian, bicycle and vehicle movement between Main Street and Otero Street. Mayor Griego asked if there were any comments from Council. Councilman Romero asked if Mr. Jaramillo is recommending Star Paving. His reply was yes. Councilwoman Sanchez-Montoya commented that when Star paving was working on the last project in Carson Park, she had received multiple complaints from citizens. Mr. Jaramillo replied that he was aware of the complaints and met with Star Paving officials. This three month project will be monitored. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve Star Paving for $389,286.70 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 3. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR SECURITY SERVICES. Mr. Michael Jaramillo presented item three. We would like to enter in to contract with Mr. Justin Heppler – he will be leaving in about a month to go to the New Mexico Game and Fish. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve Mr. Justin Heppler MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 4. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR HISTORICAL SERVICES. Ms. Cynthia Shetter presented item four. Since 2006, we have had an individual who would perform oral histories. That contractor was not able to fulfill his contract and he has resigned. She has hired an employee who will fulfill these duties but she needs more training/supervision. Ms. Shetter then proceeded to search for another contactor who could fulfill the role of historian and could gather information from locals, someone the locals would be at ease with and welcome him in to their homes. Ms. Shetter passed out the resume and contract to the Mayor and Council. Mayor Griego asked how much longer would this employee need to be able to perform her duties. Ms. Shetter said she is shadowing Mr. Burr for further training. Mayor asked if there is a problem with skill level, supervision (lack of). Ms. Shetter replied she just needs more training and continue shadowing Mr. Burr. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve Mr. Burr for six interviews MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 5. REQUEST PERMISSION TO ADD TWO NEW JOB TITLES: NON-CERTIFIED FIREFIGHTER/EMT – BASIC AND NON- CERTIFIED FIREFIGHTER/EMT – INTERMEDIATE. Fire Chief John Gabaldon presented item five. The Fire Chief is seeking approval for two new positions. The goal is to broaden our applicant pool to fill current vacancies. They would like to bring in EMT certified and the department will send them to the academy to be trained. Mayor Griego asked if there were any questions – there was none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve both job titles MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 6. NEW CIVIC SIGN PROPOSAL. Mr. Michael Jaramillo presented item six. The Village received a request from the Columbian Squires of Circle 5332 in Peralta to build and install a new “Welcome Civic Sign” on NM6. The previous sign was removed when new landscaping was put in place. The Squires introduced themselves and proceeded to explain to Mayor and Council their plan. Councilman Romero asked Mr. Jaramillo if the Village would be providing the material for the sign and could we purchase some type of laminate material for weather purposes. Mr. Jaramillo explained that he would have to wait to hear from NMDOT – if it goes on the front or roadway; there are cost and specific material that is used and approved by DOT. But if the sign goes behind the sidewalk, we have more opportunities for the sign. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Police Officer and hire four part-time casual recreation aides. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. Adjourned at 6:41 p.m. At 7:13p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of a Police Officer and hire four part-time casual recreation aides. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a Police Officer – Mayor Griego put up the name of Ms. Xiomara Sanchez APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a casual recreation aide – Mayor Griego put up the name of Michael Freeman APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a casual recreation aide – Mayor Griego put up the name of Darron Gallegos. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a casual recreation aide – Mayor Griego put up the name of Samantha Savedra. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Regarding the hiring of a casual recreation aide – Mayor Griego put up the name of Shayna Oneal. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 8. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of September 17, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:17 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 8, 2015 PUBLIC HEARING (Commenced at 6:07P.M.) 1. JUBILEE SUBDIVISION PHASE 2B FINAL PLAT. Ms. Christina Ainsworth presented item one. This is a replat of a plat that was never developed - they have turned the lots to face Jubilee Blvd. The preliminary plat was approved by the Planning and Zoning Commission. Comments from the engineers have been addressed. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego announced that this was a public hearing and asked if there was anyone who wanted to speak for or against the final plat. Mr. Jim Ricky asked if this was going to be an extension of Sundance Street and would there be a gate at the west end of the school. Ms. Ainsworth replied that this phase is not extending towards Sundance and there are plans to put in an access gate. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero ROLLCALL: vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:11 P.M.