Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, November 19, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, November 19, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, and Councilman Gino Romero. Councilman Gerard Saiz and Councilwoman Amanda Perea were absent. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, David Gurule, Joe Gonzales, Michael Ogas, Aaron Lohaan, Jim Rickey and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. RECOGNITION OF LOS LUNAS POLICE OFFICER MARK GURULE. 2. 2016 SCHEDULE OF COUNCIL MEETING DATES AND 2016 HOLIDAY SCHEDULE. 3. RESOLUTION 16-01 – OPEN MEETINGS ACT. 4. RESOLUTION 16-02 – ELECTION RESOLUTION (ENGLISH/SPANISH). 5. RESOLUTION 15-23 – SPECIAL ELECTION – GENERAL OBLIGATION BOND FOR THE PURPOSE OF ENCHANCING FIRE PROTECTION. 6. RESOLUTION 15-22 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS MAKING CERTAIN FINDINGS AND DETERMINATIONS PURSUANT TO THE METROPOLITAN REDEVELOPMENT CODE DECLARING THE LOS LUNAS TRANSPORTATION CENTER/STATION AREA TO BE SUFFERING FROM SLUM AND BLIGHT, AND DESIGNATING THE “LOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA.” 7. REVISE PUBLIC WORKS DIRECTOR JOB DESCRIPTION AND RECLASSIFY POSITION. 8. RESOLUTION 15-25 – NEW MEXICO WATER TRUST BOARD APPLICATION FOR FUNDING. 9. LEGAL SERVICES CONTRACT. 10. 2014/2015 COOP PROJECT CHANGE ORDER. 11. CONTRACTS – REQUEST PERMISSION TO ENTER IN TO CONTRACT FOR RECREATION DIVISION DANCE PROGRAM. 12. DISPOSAL OF FIXED ASSETS. 13. EXECUTIVE SESSION: A) Hire Full-time Firefighter/EMT – Los Lunas Fire Department. B) Hire Public Works Director – Public Works Department. 14. APPROVAL OF MINUTES: A) Minutes of November 5, 2015 15. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Eric Callahan to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked Council if there were any changes to the agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Councilman Saiz wanted to thank everyone who was involved in putting together the Veteran’s Day Celebration at DF Park. 1. RECOGNITION OF LOS LUNAS POLICE OFFICER MARK GURULE. Police Chief Naithan Gurule wanted to recognize Officer Mark Gurule for his outstanding job performance. On October 31, 2015, Officer Mark Gurule assisted a homeless man. Office Gurule bought him shoes, socks and also gave him funds to purchase a meal. Officer Gurule was given the Humanitarian Award. 2. 2016 SCHEDULE OF COUNCIL MEETING DATES AND 2016 HOLIDAY SCHEDULE. Mr. Gregory Martin presented item two. Mr. Martin presented the proposed council meeting dates and the holiday schedule for 2016. Mr. Martin asked if there were any questions – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. RESOLUTION 16-01 – OPEN MEETINGS ACT. Mr. Gregory Martin presented item three. Pursuant to the Open Meetings Act, NMSA 1978 – we are required by State Law to implement each year the Open Meetings Act. Dates have been changed and modifications were implemented as well. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve with modifications MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. RESOLUTION 16-02 – ELECTION RESOLUTION. Mr. Gregory Martin presented item four. State law requires the Village of Los Lunas to pass an election resolution (English and Spanish). It outlines the offices and terms, dates and polling location for voting. Districts 1 and 3 will be on the ballot. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 16-02 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. RESOLUTION 15-23 – SPECIAL ELECTION – GENERAL OBLIGATION BOND FOR THE PURPOSE OF ENHANCING FIRE PROTECTION. Fire Chief John Gabaldon presented item five. The Village of Los Lunas residents will have a chance to vote for or against the bond in a special election on March 1, 2016 – to be held in conjunction with the regular municipal election. The Fire Station would be built on 2.3 acres located on the west side. Funds would be used to build the station and also for purchasing equipment. The current station responds to the west side and if there is a call on the east side, it takes us up to 12-15 minutes to respond especially when traffic is congested. The Fire Station has experienced a 13% increase in calls. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15-23 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. RESOLUTION 15-22 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS MAKING CERTAIN FINDINGS AND DETERMINATIONS PURSUANT TO THE METROPOLITAN REDEVELOPMENT CODE, DECLARING THE LOS LUNAS TRANSPORTATION CENTER/STATION AREA TO BE SUFFERING FROM SLUM AND BLIGHT, AND DESIGNATING THE “LOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA.” Mayor Griego asked for a motion from Council to adjourn as a Council and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 15-22. MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. REVISE PUBLIC WORKS DIRECTOR JOB DESCRIPTION AND RECLASSIFY POSITION. Councilman Romero asked to move item seven after the Executive Session. APPROVAL: Motion to move item 7 – discuss after Executive Session. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. RESOLUTION 15-25 – NEW MEXICO WATER TRUST BOARD APPLICATION FOR FUNDING. Mr. Gregory Martin presented item five. The Village is seeking approval for the submission of an application to the Water Trust Board in the amount of $2,134,000.00. If application is accepted/funded it would be used for a project on our ICIP list – the Waterline River Crossing Phase I North project. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve resolution 15-25 MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. LEGAL SERVICES CONTRACT. Mr. Gregory Martin presented item nine. This is a follow-up item from about a month ago – approved October 22, 2015. A new professional services contract was drafted that is consistent with the criteria described in the language of the RFP and the terms and conditions of the approved proposal (two year contract with option for two year extension). Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 10. 2014/2015 COOP PROJECT CHANGE ORDER. Mr. Michael Jaramillo presented item ten. Due to the savings from a previously awarded 2014/2015 NMDOT COOP Project, Village Council asked staff to come up with additional road projects that are in need of repair and list them as options. The amount of savings $137,950.00, we are looking at Option 3 (Los Cerritos phase 3 asphalt repair). Mayor Griego asked Council if they had any comments – there were none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve/adopt Option 3 (keep other 3 options as priorities for the 2015/2016 funding cycle) MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 11. CONTRACTS – REQUEST PERMISSION TO ENTER IN TO CONTRACT FOR RECREATION DIVISION DANCE PROGRAM. Mr. Michael Jaramillo presented item eleven. Mr. Jaramillo is asking permission to enter in to contract with individuals to be instructors for jazz, ballet, hip hop and tumbling classes. Classes will be held at the Fred Luna Multi-generational Center and the Daniel Fernandez Recreation Center. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 12. DISPOSAL OF FIXED ASSETS. Mr. Michael Jaramillo presented item twelve. Pursuant to Section 13-6-1 NMSA 1978 – Mr. Jaramillo is requesting permission to dispose of obsolete, worn-out/unusable property that is no longer economical or safe for continued use by the Village of Los Lunas. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 13. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Full-Time Firefighter/EMT and hire Public Works Director. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:57 p.m. At 8:01p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing hiring a Full-Time Firefighter/EMT and hire Public Works Director. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Upon recommendation of Fire Chief John Gabaldon, Mayor Griego put up the name of Sammy Sierra for Firefighter/EMT. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Upon recommendation of Fire Chief John Gabaldon, Mayor Griego put up the name of Chris Contreras for Firefighter/EMT. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. For the position Public Works Director, Mayor Griego recommended Michael Jaramillo. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. REVISE PUBLIC WORKS DIRECTOR JOB DESCRIPTION AND RECLASSIFY POSITION. Ms. Christine Nardi presented item seven. Staff is requesting approval to revise the current Public Works Job Description to include oversight of the Streets Division, which currently falls under the Community Services Director position. The Public Works Director position is currently classified at salary range 36 within the approved Village of Los Lunas Pay and Classification Plan. With the revision of the job description and added responsibilities, staff is proposing to reclassify the position to Salary Range 38 in order to maintain market competitiveness and preserve internal pay equity. There were no questions/comments from Council. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 14. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of November 5, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 2 (Councilman Romero – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. (Councilman Saiz & Councilwoman Perea abstained from vote – were not present at meeting.) 15. ADJOURNMENT. Council meeting adjourned at 8:05pm. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 19, 2015 PUBLIC HEARING (Commenced at 6:24P.M.) 6. RESOLUTION 15-22 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS MAKING CERTAIN FINDINGS AND DETERMINATIONS PURSUANT TO THE METROPOLITAN REDEVELOPMENT CODE, DECLARING THE LOS LUNAS TRANSPORTATION CENTER/STATION AREA TO BE SUFFERING FROM SLUM AND BLIGHT, AND DESIGNATING THE “LOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA.” Ms. Christina Ainsworth presented item one. This resolution is for the designation of a metropolitan redevelopment area which is a tool/mechanism that is provide in the state statute that allows a municipality to create a special district that permits a municipality to invest funds that they would not normally be able to. The Village engaged in the development of the Transportation Center Phase II master plan, a phased play for the development of improvements to the station and the creation of a town center. The Metropolitan Redevelopment area designation would permit the use of additional tools and incentives to encourage the redevelopment of the area as identified in the Los Lunas Transportation Center Metropolitan Redevelopment area designation report. If this resolution is approved, the next step is to adopt a metropolitan redevelopment area plan. The Village has invested funds for improvements: pedestrian improvements, hike/bike trail, landscaping in the area, and the Phase II Transportation Project. The Village asked consultants to masterplan surrounding properties with a vision that the Village would like to see in the future. By creating this district there has to be a cause and a need. If this resolution is approved, the adoption of a metropolitan redevelopment area plan which would come before Council on December 3, 2015. This plan would outline plans and goals for the area. Mayor Griego asked Council if they had any questions. Councilman Saiz if the surrounding property fit these needs. Ms. Ainsworth replied that some of the properties are not being invested as they should be. Testimony: Mr. Gonzales wanted to ask if the Council were trying to set the sight for future plans – accepting the area. Mayor Griego replied the designation needs to be done to create the funding mechanism to do the project. He also feels that it would be very beneficial to our community. Mr. Martinez, area resident, was concerned about the communication reaching residents about what is going on in the area. Ms. Ainsworth said that notices were sent out but that she can also call him. Mr. Greg Sachs is concerned about property being condemned. Mayor Griego said that is was not in the plan. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Romero SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:37 P.M.