Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2015 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 17, 2015 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilwoman Amanda Perea, Councilman Gerard Saiz and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Ms. Gaye, Sandy Schauer, Bob Anderson, Cynthia Shetter, Stan Strickman, Andrea Chavez, Jim Rickey, Mary Stickman, Aaron Haynes, Katherine Creagan, Chris Muirhead, Deborah Fox, Ginny Adame, Brenda Garcia Stubbs, Robert Stubbs and Martin J. Garcia. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. RESOLUTION 15-21 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH STUDY AREA PLAN. 2. FINAL PLAT APPROVAL – MR. MARTIN GARCIA, AGENT FOR TORTUGA LAND COMPNAY, HAS REQUESTED FINAL PLAT APPROVAL TO SUBDIVIDE TRACTS A-1-B, LANDS OF PETER H. NAUMBURG WITHIN PROJECTED SECTIONS 22 AND 29, T.7N., R.2E, N.M.P.M., IN VALENCIA COUNTY, NEW MEXICO. 3. RESOLUTION 15-26 – AUTHORIZING THE APPLICATION FOR FY2016/2017 LDWI GRANT FUNDS. 4. RESOLUTION 15-27 – DWI PLANNING COUNCIL. 5. RESOLUTION 15-24 – A RESOLUTION OF THE VILLAGE OF LOSW LUNAS APPROVING THELOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA PLAN. 6. TRANSPORTATION CENTER PHASE II. 7. EXECUTIVE SESSION: a) Hire full-time Solid Waste Laborer – Solid Waste Department. b) Request to conduction promotions – Los Lunas Police Department. c) Hire Assistant Library Director – Library Department. d) Hire Community Services Director – Community Services Department. e) Property acquisition – Old Country Inn Site. f) Property acquisition – Old Monte Vista Mobile Home Park. 8. TRAVEL: IN-STATE / OUT-OF-STATE. 9. APPROVAL OF MINUTES: A) Minutes of December 3, 2015 10. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Councilwoman Paulette Sanchez-Montoya to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego announced that there was a request to move the Executive Session to Item 3 - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve revised agenda MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to talk to the Council that did not have an item on the Council agenda. Councilman Gerard Saiz thanked the staff/employees for all the decorations around the community. Councilman Saiz also announced that he would be seeking re-election for District III in the upcoming 2016 election. 1. RESOLUTION 15-21 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDINGTHE HUNING RANCH STUDY AREA PLAN. Mayor Griego asked for a motion to adjourn from regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 15-21. MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. FINAL PLAT APPROVAL – MR. MARTIN GARCIA, AGENT FOR TORTUGA LAND COMPANY, HAS REQUESTED FINAL PLAT APPROVAL TO SUBDIVIDE A-1-B, LANDS OF PETER H. NAUMBURG WITHIN PROJECTED SECTIONS 22 AND 29, T.7N., R.2E, N.M.P.M., IN VALENCIA COUNTY, NEW MEXICO. Mayor Griego asked for a motion to adjourn from regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve final plat subject to the conditions of Planning & Zoning and Engineers. MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hiring of full-time Solid Waste Laborer; request to conduct promotions; hiring of Assistant Library Director; hiring of Community Services Director; property acquisition / old Country Inn Site and property acquisition / old Monte Vista Mobile Home Park. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:30 p.m. At 8:20 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of full-time Solid Waste Laborer; request to conduct promotions; hiring of Assistant Library Director; hiring of Community Services Director; property acquisition / Old Country Inn Site and property acquisition / old Monte Vista Mobile Home Park. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the property acquisition of the old County Inn Site and the Monte Vista Mobile Home Park, there is nothing to report out at this time. Regarding the hiring of a Solid Waste Laborer – Mayor Griego put up the name of Mr. Edwardo Salazar. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the Deputy Chief position – Lt. Vince Torres was recommended for the position. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. To fill the Lieutenant’s position – Lisa Valenzuela will fill this position. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. To fill the Sergeant position – Cassandra Linehan will fill this position. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the Community Services Director – Mayor Griego recommended Mr. Jason Duran for the position. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Regarding the Assistant Library Director – Mayor Griego recommended Ms. Andrea Chavez for the position. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. RESOLUTION 15-26 – AUTHORIZING THE APPLICATION FOR FY2016/2017 LDWI GRANT FUNDS. Ms. Ginny Adame presented item four. Ms. Adame is seeking approval for resolution 15-26 for the local DWI Distribution and Grant fund for 2016/2017. Ms. Adame proceeded to provide information/statistics she gathered from her 2015 program to Mayor and Council. Mayor Griego asked for a motion from Council APPROVAL: Motion to approve resolution 15-26 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. RESOLUTION 15-27 – DWI PLANNING COUNCIL. Ms. Ginny Adame presented item five. Ms. Adame is seeking approval of the newly appointed board members of the DWI Planning Council. The Department of Finance and Administration and local Government Division requires that voting board members be appointed and approved by the governing body. Mayor Griego asked if there was a motion from Council. APPROVAL: Motion to approve resolution 15-27 MOVED: Councilwoman Sanchez Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. RESOLUTION 15-24 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS APPROVING THE LOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA PLAN. Mayor Griego asked for a motion to adjourn from regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 15-24 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. TRANSPORTATION CENTER PHASE II. Ms. Christina Ainsworth presented item seven. The Village of Los Lunas went out to bid earlier this year with the intent of selection a bidder for the Transportation Center Phase II project. We received only one bid and it was over the budget limit. Plans were revised to reduce the cost. To move this along, a recommendation was made to award the project based on a state contract – it will be separated into two awards. The first will be for the demolition and ground work; the second will be for landscaping and will be awarded at a later date. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were no questions. APPROVAL: Motion to approve all travel MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of December 3, 2015 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Perea SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 8:50 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2015 PUBLIC HEARING (Commenced at 6:04P.M.) 1. RESOLUTION 15-21 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH STUDY AREA PLAN. Ms. Christina Ainsworth presented item one. Ms. Ainsworth notified the Mayor and Council of the change in the resolution from the previous one submitted. There have been amendments over the years and the last one being in 2007. There was a regulation that was included that we were unaware of – for accessory structures. Permits for accessory structures are up to 100 feet. There are about 100 buildings out of compliance, so we thought the best thing to do is amend the plan. It was proposed that we amend it to be similar to what we regulate in other areas of the village which allows up to a 200 square foot structure without a permit. What has changed in the plan itself are the different densities – when they are exceeding that size requirement they can come in for a building permit. Letters were sent to all the property owners in Huning Ranch and received a handful of inquiries – some residents showed up at the Planning & Zoning Commission Meeting. Councilwoman Perea asked if Mr. & Mrs. Stubbs going to have to apply for a building permit. Ms. Ainsworth replied yes – they will also have to obtain permission from the HOA. Mayor Griego announced to the audience that it was a public hearing and asked if anyone wanted to speak for or against the amendment. Mrs. Brenda Stubbs approached the podium – she wanted to express her concerns about the amendments. She believes that anyone who lives in the Village should not have different requirements. Mr. Stubbs also spoke; he said that the Huning Ranch residents were not notified of any changes. The meetings that took place, were between Ms. Ainsworth and the HOA, no residents were allowed. Ms. Mary Strickman approached the podium – she is in full support of the amendment. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:19 P.M.  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2015 PUBLIC HEARING (Commenced at 6:20P.M.) 2. FINAL PLAT APPROVAL – MR. MARTIN GARCIA, AGENT FOR TORTUGA LAND COMPANY, HAS REQUESTED FINAL PLAT APPROVAL TO SUBDIVIDE A-1-B, LANDS OF PETER H. NAUMBURG WITHIN PROJECTED SECTIONS 22 AND 29, T.7N., R.2E, N.M.P.M., IN VALENCIA COUNTY, NEW MEXICO. Ms. Christina Ainsworth presented item two. This is a final plat approval for property located on the corner of Camelot and Main Street behind the Buffalo Wild Wings (to connect with subdivision). What is being proposed is to extend the roadway. Planning & Zoning Commission did approve the final plat. Mayor Griego asked Council if there were any questions – there were none. Mayor Griego asked if there was anyone in the audience who wanted to speak for or against the final plat. Mr. Garcia approached the podium – in favor of final plat. Adjoining land owners were notified per Ms. Ainsworth. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:23 P.M.  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2015 PUBLIC HEARING (Commenced at 8:40P.M.) 6. RESOLUTION 15-24 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS APPROVING THE LOS LUNAS TRANSPORTATION CENTER/STATION METROPOLITAN REDEVELOPMENT AREA PLAN. Ms. Christina Ainsworth presented item six. This is the second part of the metropolitan redevelopment plan. All property owners were notified and were present for the public meeting and were notified of the plans for the area. Ms. Ainsworth, briefly, went over the different parts of the plan. In the private properties, high density housing, mixed uses potential for the Charter School. Mayor Griego asked Council if they had any questions – Councilman Saiz asked if the plan could be modified if deemed necessary as items come up. Ms. Ainsworth replied yes it can and it would be through resolution. Mayor Griego asked if there were any comments from the audience – there were none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Perea SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:23 P.M.