Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MARCH 10, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, March 10, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Christopher Ortiz, Councilman Gerard Saiz and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Christopher Ortiz Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Martin Callahan, Bob Anderson, Jim Rickey, Andrea Chavez, Ginny Adame and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. MARCH 1, 2016 MUNICIPAL ELECTION – CANVASS RESULTS. 2. ORGANIZATIONAL MEETING OF THE GOVERNING BODY. 3. MEMORANDUM OF AGREEMENT (MOA) – LOS LUNAS SCHOOLS / SWIMMING POOL SUPPORT. 4. RESOLUTION 16-07 – NEW MEXICO FINANCE AUTHORITY PPRF LOAN (VRECC BUILDING PROJECT). 5. RESOLUTION 16-08 – MID-YEAR BUDGET ADJUSTMENTS. 6. FIXED ASSET DELECTION 7. REQUEST FOR PROPOSALS FOR THE EL MOLINO REDEVELOPMENT PROJECT. 8. DEVELOPMENT AGREEMENT – EL MOLINO REDEVELOPMENT PROJECT. 9. LEASE AGREEMENT – EL MOLINO REDEVELOPMENT PROJECT. 10. RESOLUTION 16-04 – NMDOT 2016/2017 MAP FUNDING REQUEST. 11. RESOLUTION 16-05 – NMDOT 2016/2017 COOP FUNDING REQUEST. 12. RESOLUTION 16-06 – ASSET MANAGEMENT PLAN. 13. WWTP AEROBIC DIGESTER CELL CLEANING PROJECT RFP 2016. 14. REQUEST PERMISSION TO ENTER INTO THREE (3) CONTRACTS FOR THE RECREATION DIVISION. 15. EXECUTIVE SESSION: a) Hire Museum Specialist – Museum of Heritage & Arts/Library Department. b) Hire DWI Treatment Provider – DWI Program/Community Services Department. 16. TRAVEL: IN-STATE / OUT-OF-STATE. 17. APPROVAL OF MINUTES: A) Minutes of February 18, 2016 18. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Councilman Christopher Ortiz to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any corrections/additions to the council agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have any item on the agenda. Mr. Ron Hubbell approached the podium – he wanted to speak about chickens that his special needs girlfriend takes care of. He had received a citation from the Zoning Department asking that he remove the chickens from his property. Mayor Griego said that they would look into the situation and would be in touch with him. Mr. Ralph Mims approached the podium – he wanted to invite the Mayor/Council to some upcoming ribbon cuttings/grand openings. 1. MARCH 1, 2016 MUNICIPAL ELECTION – CANCASS RESULTS. Mr. Gregory Martin presented item one. Canvassing was held on Thursday, March 3, 2016 for the March 1, 2016 Municipal Election – results were provided in each of the Council’s packet. District 1: Candidate Christopher Ortiz received 179 and Candidate Amanda Perea received 136 votes. Candidate Christopher Ortiz successfully won district one. District 3: Candidate Gerard Saiz was unopposed received 99 votes. There was also a general obligations fire protect bond which also passed – 527 in favor and 118 votes against. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. ORGANIZATIONAL MEETING OF THE GOVERNING BODY. Mayor Griego presented item two. Per state statue, it is the duty of the Mayor to appoint/reappoint the three individuals who are not covered under personnel. Mayor Griego recommended the reappointment of Gregory Martin for Village Administrator – review to take place in May 2016. APPROVAL: Motion to approve per scheduled review in May 2016 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego recommended the reappointment of Naithan Gurule as Police Chief. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST Mayor Griego recommended the reappointment of John Gabaldon as Fire Chief. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST 3. MEMORANDUM OF AGREEMENT (MOA) – LOS LUNAS SCHOOLS / SWIMMING POOL SUPPORT. Mr. Michael Jaramillo presented item three. The Los Lunas School District is requesting to enter into a MOA with the Village of Los Lunas to ensure the Los Lunas High School pool will successfully open for the 2016 summer. The financial support they are seeking is $35,000.00 – this will cover half of the operating expenses and employs life guards. There will be some minor repairs needed before opening the pool. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. RESOLUTION 16-07 – NEW MEXICO FINANCE AUTHORITY PPRF LOAN (VRECC BUILDING PROJECT). Ms. Shirley Valdez & Monica Clarke presented item four. Before she got started, Shirley thanked Mr. Aaron Chavez for all his help and expertise since moving over from IT to the VRECC. She also thanked Monica Clarke for all her financial guidance. The VRECC is seeking resolution approval to apply for a construction loan. Packets contained the loan application and the site of construction. Mayor Griego asked if the debt would be shared between all four entities equally, Monica replied, yes. Councilman Romero inquired about administrative fees – Ms. Clarke replied that VRECC is charged a percentage for administrative fees. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-07 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. RESOLUTION 16-08 – MID-YEAR BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item five. The budget team met with various Department Heads recently to discuss to discuss their budgets. There a few funds that need adjustments because of additional revenues and expenditures. Ms. Clarke went through the budget adjustments with Mayor and Council. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. FIXED ASSET DELETION. Ms. Monica Clarke presented item six. She is asking for an item to be removed from the WWTP (stolen vehicle – had been burned when recovered) and one from the S/W Department, a garbage truck (caught on fire and was deemed a total loss by the insurance). Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 7. REQUEST FOR PROPOSALS FOR THE EL MOLINO REDEVELOPMENT PROJECT. Ms. Christina Ainsworth presented item seven. The Village of Los Lunas advertised for proposals for development services related to the El Molino redevelopment project. Two proposals were received and ranked by an evaluation team of four. The School of Dreams will be handling their own development and the Village will be responsible for the remaining acreage (10 acres). The highest scoring was Railway Land Co. and we recommend their approval. Mr. Larry Guggino said that any approval is contingent that the Village has a valid lease agreement with SODA to buy their portion of their property and help to pay for acquisition with whatever property the Village ends up retaining. If the Village of Los Lunas cannot enter in to a valid lease agreement, then Village cannot move forward with the project. Mr. Guggino also understands to the concern that the Village has regarding the magnitude of the debt - the debt is about $3.2 million dollars. Mayor Griego asked for a motion from Council. APPROVAL: Motion to award development services for the El Molino Redevelopment Project with Railway Land Co. - in the event the Village of Los Lunas does not enter into lease agreement with SODA than this award is null and void. MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. DEVELOPMENT AGREEMENT – EL MOLINO REDEVELOPMENT PROJECT. Ms. Christina Ainsworth presented item eight. This development agreement goes with the previous agreement. This talks about the compensation to the developer. The Village attorney, Larry Guggino, proceeded with item eight. New Mexico Railway has a purchase agreement with the owners of El Molino. Upon our execution of this agreement and upon us entering in to a valid lease purchase agreement with SODA, they will assign those rights to us. What the Village gets when they assign those rights to us, the right to purchase the property, we get the benefit of the work they’ve put in to the property. We get the benefit of work with UNM and they will work with us on finalizing with the University of New Mexico to work on constructing a possible satellite branch. The remaining partial of property, depending on what happens; they will help us develop that property in accordance with our plans. Assuming that the lease agreement is approved by PED and the New Mexico Board of Finance which are required, what will happen at that time, the Village of Los Lunas would owe the initial fee ($220,700.00). The Village of Los Lunas is looking at a two year contract with the developer. Gregory Martin wanted to add is the amortization schedule – that was based on the original amount $2.5 million dollars. It will need to be adjusted to include any additional costs. Councilman Romero asked if there was a penalty for paying off the bond within 24 months. Larry Guggino said that was something that the Village could explore, but if it was paid off within 24 months, there would be a penalty from the bond holders. Mr. Mike Ogas wanted to thank the Governing Body for believing in them and letting them expand their organization. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. LEASE AGREEMENT – EL MOLINO REDEVELOPMENT PROJECT. APPROVAL: Motion to table lease agreement till the council meeting of March 24, 2016 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 10. RESOLUTION 16-04 – NMDOT 2016/2017 MAP FUNDING REQUEST. Mr. Michael Jaramillo presented item ten. The Village of Los Lunas received an invitation to apply for MAP funding from DOT for road projects. We’re looking at mill and inlay for Camelot Blvd – it’s a 25% match. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-04. MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 11. RESOLUTION 16-05 – NMDOT 2016/2017 COOP FUNDING REQUEST. Mr. Michael Jaramillo presented item eleven. The Village of Los Lunas received an invitation to apply for COOP funding from DOT. The area that is currently being looked at is in the Artistic Home area (red zone). Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-05. MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor & Council took a short break (7:11PM to 7:15PM). 12. RESOLUTION 16-06 – ASSET MANAGEMENT PLAN. Mr. Michael Jaramillo presented item twelve. The Village of Los Lunas is applying for financial assistance from the New Mexico Water Trust Board. DFA is requiring the Village to come up with an asset management plan for water/sewer. They want to make sure we’re asking for money in the areas that are in need. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-06. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 13. WWTP AEROBIC DIGESTER CELL CLEANING PROJECT RFP 2016. Mr. Michael Jaramillo presented item thirteen. The Village of Los Lunas published an RFP for the Aerobic Digester Cell Cleaning Project. The scope of the work will be to remove and dispose of the existing grit within each of the four cells of the aerobic digester. The Village received one proposal from Veris Environmental, LLC. Staff is recommending entering in to contract with Veris Environmental. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve RFP with Veris Environmental. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 14. REQUEST PERMISSION TO ENTER INTO THREE (3) CONTRACTS FOR THE RECREATION DIVISION. Mr. Jason Duran presented item fourteen. The Recreation Division is requesting to enter in to contact with three individuals for aerobic classes and game officials. APPROVAL: Motion to approve aerobics contract for Victoria Lucero. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. APPROVAL: Motion to approve basketball official’s contract for Joe Lopez and Mel Romero. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 15. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Museum Specialist and hire DWI Treatment Provider. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 7:30 p.m. At 7:55 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire Museum Specialist and hire DWI Treatment Provider. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Troy Ainsworth for the position of museum specialist. APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Mayor Griego put up the name of Ms. Jennifer Sandoval for DWI treatment provider. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 16. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego announced that there was a date modification in the travel for himself and Councilman Saiz – they would be going out a day earlier and Councilman Romero will not be traveling to Washington, DC. Mayor asked for a motion from Council. APPROVAL: Motion to approve travel MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 17. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of February 18, 2016 – there were none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 18. ADJOURNMENT. Council meeting adjourned at 8:00 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR