Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, FEBRUARY 18, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, February 18, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilwoman Amanda Perea, Councilman Gerard Saiz and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Gerard Saiz Council: Amanda Perea Paulette Sanchez-Montoya Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Robert Anderson, Jim Rickey, Jay Aschbache, Reyna Romero, Cynthia Shetter, Kevin, Lea Diegil, Joe Gonzales, Michael Ogas, Deborah Fox, Valencia High School NHS sponsors and 8 kids, Clara Baca and Michael/Troop 360. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. RESOLUTION 16-03 – NATIONAL ENDOWMENT OF THE ARTS FUNDING REQUEST FY2016. 2. REQUEST PERMISSION TO ADD ONE (1) PART-TIME PLANNING INTERN POSITION TO THE COMMUNITY DEVELOPMENT DEPARTMENT MID-YEAR (FY2015-2016) BUDGET. 3. CARSON AND ASPEN ROAD IMPROVEMENT PROJECT. 4. REQUEST PERMISSION TO ADD ONE (1) FULL-TIME PUBLIC WORKS TECHNICIAN POSITION TO THE WATER/SEWER DIVISION, PUBLIC WORKS DEPARTMENT MID-YEAR (FY2016) BUDGET. 5. REQUEST PERMISSION TO AMEND COMMUNICATIONS SITE LEASE AGREEMENT WITH AMEICAN TOWER. 6. REQUEST PERMISSION TO ADD OPEN SPACE SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. 7. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. 8. EXECUTIVE SESSION: a) Property acquisition – Old Monte Vista Mobile Home Park. b) Property acquisition – 711 Los Lentes Rd. SE. c) Hire Solid Waste Laborer – Solid Waste Department. 9. TRAVEL: IN-STATE / OUT-OF-STATE. 10. APPROVAL OF MINUTES: A) Minutes of February 4, 2016 11. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Matt Leary to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any corrections/additions to the council agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Councilwoman Perea read proclamation “Daniel D. Fernandez Memorial Day.” Students approached the podium to speak with the Mayor and Council about a project they are undertaking honoring the memory of Daniel D. Fernandez. The students want to erect signs along main roads with his information.  PUBLIC INPUT FORUM. None. 1. RESOLUTION 16-03 – NATIONAL ENDOWMENT OF THE ARTS FUNDING REQUEST FY2016. Ms. Christina Ainsworth presented item one. The Community Development Department has applied for a grant from the National Endowment of the Arts which would be used for planning and design of a Route 66 Museum and Visitors Center which would be located on the Old County Inn site. The grant amount is for $25,000.00 which requires a one-to-one match. Grant will not be available until 2017 and would be programed into that fiscal year budget. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-03 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 2. REQUEST PERMISSION TO ADD ONE (1) PART-TIME PLANNING INTERN POSITION TO THE COMMUNITY DEVELOPMENT DEPARTMENT MID-YEAR (FY2016) BUDGET. Ms. Christina Ainsworth presented item two. With all the different ongoing projects and our community growing again, this person would help answering questions and covering positons when someone is gone. The idea would have the intern to work half time and hope the position continues to be funded. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. CARSON AND ASPEN ROAD IMPROVEMENT PROJECT. Mr. Michael Jaramillo presented item three. Molzen-Corbin has been asked to look at (Carson and Aspen) a complete new roadway alignment. Mr. Jaramillo said that he received approval from DOT to use MAP funds of $155,000.00 for this project but it doesn’t reach to total project cost for road improvements $758,899.11. He would like to use some infrastructure funds to cover the project shortfall. The reserve is about $1,038,000.00 and Mr. Jaramillo wants to pull out about $410,000.00. Mayor Griego asked if they knew what the estimated costs for sidewalks on the roads. Mr. Jay Ashbacher replied that he did not have an estimated cost at hand. Councilman Romero asked if using the $400,000.00 would cause any shortfall in any other projects. Mr. Jaramillo replied no. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. REQUEST PERMISSION TO ADD ONE (1) FULL-TIME PUBLIC WORKS TECHNICIAN POSITION TO THE WATER/SEWER DIVISION, PUBLIC WORKS DEPARTMENT MID-YEAR (FY201-2016). Mr. Michael Jaramillo presented item four. Staff is requesting an additional position in the Water/Sewer Division. The addition will help improve customer service and response time. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. REQUEST PERMISSION TO AMEND COMMUNICATIONS SITE LEASE AGREEMENT WITH AMERICAN TOWER. Mr. Jason Duran presented item five. The Village entered into a lease agreement for a communication site located at well site #4 in July of 1998 with Nextel West Corporation. Ownership has since transferred over to American Tower. The current tenant would like to remove their equipment and replace with new technology. The current funds collected go in to the Recreation fund. The agreement allows American Tower to solicit new tenants for this site while keeping the payment in full force during the renewal terms. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. REQUEST PERMISSION TO ADD OPEN SPACE SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. Mr. Jason Duran presented item six. Staff has identified the need for an Open Space Supervisor for the Open Space Division of the Community Services Department. This position would supervise the work of the Park Rangers in the Compliant use of the Village’s Parks and Open Space and would also perform as a Village of Los Lunas liaison to other Municipal, County and State of New Mexico law enforcement officers and first responders in emergencies. Councilwoman Perea mentioned that Councilman Saiz had asked about the possibility of the Police Department managing this group – she wanted to know if this had been explored. Mr. Duran replied no it had not (because of the natural resource management). Councilman Saiz asked about the minimum qualifications, this askes for a degree and years of service or years of experience. So it’s not a degree or service it’s in addition to degree and service is the way this is written – is this correct. Mr. Duran replied, yes, that is correct. Mayor Griego asked for a motion from Council. APPROVAL: MOVED: Councilman Saiz motioned to approve SECONDED: NO SECOND WAS MADE – MOTION DIES FOR LACK OF SECOND MOTION CARRIED: 7. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. Mr. Jason Duran presented item seven. Staff has identified the need for a Recreation Supervisor for the Recreation Division of the Community Services Department. When the current pay and classification plan was implemented in July, 2015, the position of Recreation Supervisor was reclassified to an Assistant Community Services Director position. Staff is requesting permission to add the Recreation Supervisor job title back into the Village pay and classification plan. Using a revised job description with stricter minimum qualifications. The position requires a bachelor’s degree with major course work in parks/recreation administration. Plus six years of special sports recreation and special event experience. Councilwoman Perea asked the position never required a degree before. Ms. Nardi replied it required “in lieu of or equivalent”. Mayor Griego asked for a motion from Council. APPROVAL: Move to table MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilwoman Perea CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss property acquisition – old Monte Vista Mobile Home Park; Discuss property acquisition - 711 Los Lentes Rd. SE; and the hiring of a solid waste laborer. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:50 p.m. At 7:41 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: discuss property acquisition – old Monte Vista Mobile Home Park; Discuss property acquisition - 711 Los Lentes Rd. SE; and the hiring of a solid waste laborer. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Dominic Otero for the position of solid waste laborer. APPROVAL: Motion to approve hiring MOVED: Councilwoman Perea SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego – in reference to the acquisition of the old Monte Vista Mobile Home Park and the acquisition of property located at 711 Los Lentes Rd. SE, Council has directed staff to enter in to the negotiations for the acquisition of both properties subject to all statutory requirements. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilwoman Perea – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 9. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any questions regarding the travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve travel MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of February 4, 2016 – there were none. MOTION: Motion to approve minutes MOVED: Councilwoman Perea SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilwoman Perea – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:43 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR