Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · April 7, 2016
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, APRIL 7, 2016
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, April 7, 2016 in
regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles
Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Christopher Ortiz, Councilman Gerard Saiz and Councilman
Gino Romero.
Mayor: Charles Griego
Mayor Pro Tem: Paulette Sanchez-Montoya
Council: Gerard Saiz
Christopher Ortiz
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, Craig Byers, Tiffany Byers, Jay Ashbacher, Jacob Williams, Danielle
Yokam, Sandy Schauer, Robert Anderson, Joseph Anaya, Jim Rickey and Deborah Fox.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
1. BID AWARD – CARSON AND ASPEN ROAD IMPROVEMENT PROJECT.
2. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN
3. EXECUTIVE SESSION: A) Hire Transfer Station Truck Driver – Solid Waste Department
B) Hire Wastewater Treatment Plant Supervisor – Wastewater Treatment Plant.
4. TRAVEL: IN-STATE / OUT-OF-STATE.
5. APPROVAL OF MINUTES:
A) Minutes of March 24, 2016
6. ADJOURNMENT.
CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
PLEDGE OF ALLEGIANCE.
Mayor Griego asked Marcus Montoya to lead the Mayor, Council and audience in the Pledge of Allegiance.
APPROVAL OF AGENDA.
Mayor Griego asked if there were any corrections/additions to the council agenda - Mayor Griego asked for a motion from
Council.
APPROVAL: Motion to approve agenda
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
PUBLIC INPUT FORUM.
Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have any item on the
agenda. Mr. Joseph Anaya approached the podium; he wanted to inquire about the water rate increase. His bill went up
$20.00 and he doesn’t use any more water than before. Mayor Griego asked Mr. Anaya to set up an appointment to talk with
Michael Jaramillo.
1. BID AWARD – CARSON AND ASPEN ROAD IMPROVEMENT PROJECT.
Mr. Jay Ashbacher presented item one. Eight bids were received for the utility, roadway, storm water and landscape
improvements on Aspen Drive and Carson Road. The lowest bidder was Custom Grading, Inc. for $577,276.90 less NMGRT –
this came in much lower of the estimated cost. The State will fund $300,000.00, this was a $400,000.00 contract with a 25%
match and the Village covers everything in addition to. Mayor Griego asked Council if they had any questions. Councilman
Ortiz asked if Custom Grading has done any work for the Village before. Mr. Ashbacher replied he was not certain – he has not
worked with them in the past. He has heard from other engineers that they are good and reliable. Councilman Romero asked
if the scope of work would be the same. Mr. Ashbacher replied they will pulverize the road and build a new one/new
construction. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve Custom Grading for $577,276.90
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
2. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN.
Mayor Griego asked for a motion to remove from tabled status (2/18/16 Council Meeting).
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Mr. Jason Duran presented item two. He is requesting permission to add the Recreation Supervisor position to the
pay and classification plan. He wants to have a supervisor in each of his divisions. The bachelor’s degree is required or the
years of experience. Councilman Saiz had expressed his concerns that possibly waiting until after the budget workshops at the
end of the month. Mr. Duran replied that his budget has the funds to support this position at this point. Councilwoman
Sanchez-Montoya expressed the same sentiments as Councilman Saiz. Councilman Ortiz said he looked at the budget and felt
that is was sound. Mayor Griego announced asked for a motion from Council.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
3. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that
the following matters would be discussed in closed session: discuss the hiring of a Transfer Station Truck Driver and the
hiring of a Wastewater Treatment Plant Supervisor.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:17 p.m.
At 6:51 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing the hiring of a
Transfer Station Truck Driver and the hiring of a Wastewater Treatment Plant Supervisor.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Romero
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Mr. Daniel Chavez for the position of Transfer Station Truck Driver.
APPROVAL: Motion to approve hiring
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Mayor Griego put up the name of Mr. Craig Byers for the position of Wastewater Treatment Plant Supervisor.
APPROVAL: Motion to approve hiring
MOVED: Councilman Saiz
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
4. TRAVEL: IN-STATE / OUT-OF-STATE.
Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council.
APPROVAL: Motion to approve all travel
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
5. MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of March 24, 2016 – there was none.
MOTION: Motion to approve minutes with corrections
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. ADJOURNMENT.
Council meeting adjourned at 6:53 p.m.
______________________________________________ ________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, APRIL 7, 2016 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
MICHAEL JARAMILLO 1. BID AWARD – CARSON AND ASPEN ROAD IMPROVEMENT PROJECT.
& JAY ASHBACHER TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Public Works Department received eight (8) bids for the utility, roadway, storm water and
landscape improvements to Aspen Drive and Carson Road. The project is funded by New Mexico
Department of Transportation Municipal Arterial Program (MAP) and the Cooperative Program
(COOP) with a 25% match from the Village of Los Lunas.
Base Bids received without NMGRT:
CONTRACTOR: AMOUNT:
Custom Grading INC. $577,276.90
Desert Fox, LLC $591,489.50
TLC Plumbing & Utility $628,855.10
Star Paving Company $634,386.70
NM Underground Utilities, INC. $642,704.00
Amour Pavement $650,946.81
Albuquerque Asphalt $687,198.42
H.O. Construction INC. $779,191.50
Franklins Earthmoving INC. $866,744.00
JASON DURAN 2. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION
CHRISTINE NARDI PLAN.
TAB 2.
ACTION REQUESTED OF COUNCIL:
(REMOVE FROM TABLED STATUS 2/18/16). Approve or disapprove.
BACKGROUND AND RATIONALE:
Staff has identified the need for a Recreation Supervisor for the Recreation Division of the
Community Services Department. When the current Pay and Classification Plan was implemented in
July, 2015, the position of Recreation Supervisor was reclassified to an Assistant Community Services
Director position. Staff is requesting permission to add the Recreation Supervisor job title back into
the Village Pay and Classification Plan, using the job description that was in place before the position
was reclassified. If approved, the Recreation Supervisor position will be advertised according to
Village policy.
3. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H),
the following matters will be discussed in closed session:
TAB 3.
a) Hire Transfer Station Truck Driver – Solid Waste Department.
b) Hire Wastewater Treatment Plant Supervisor – Wastewater Treatment Plant.
4. TRAVEL: IN-STATE / OUT-OF-STATE.
TAB 4.
a) Village employees are requesting permission to travel in-state, Espanola, NM to attend
the New Mexico Water and Waste Water Association Northern School (May 16-20,
2016). Estimated cost: $1,060.00, which does not include the cost of fuel.
b) Village employees are requesting permission to travel out-of-state to Los Angeles, CA to
attend the Station Design 2016 Conference (May 17-20, 2016). Estimated costs:
$2,277.00.
5. APPROVAL OF MINUTES
TAB 5.
a) Minutes of March 24, 2016 Council Meeting.
6. ADJOURNMENT.
Anyone requiring special accommodations please notify the Village of Los Lunas five (5) days prior to council
meeting. Contact the Deputy Clerk at 839-3840.
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