Village of Los Lunas Council Agendas\Minutes

Name: Village of Los Lunas Council Agendas\Minutes — Los Lunas, NM
Start: 2016-04-14
End: 2016-04-14
Location: Los Lunas, NM

Regular Meeting

Los Lunas, NM · April 14, 2016

Agenda Minutes

Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, APRIL 14, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, April 14, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Christopher Ortiz, Councilman Gerard Saiz and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya Council: Gerard Saiz Christopher Ortiz Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Scott Edeal, Chad C. Zens, Jim Rickey, Deborah Fox, Sandy Schauer and Bob Anderson. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. DESIGNATED USE – MR. ROBERT HILLS. 2. REPLAT AND PUBLIC STREET DEDICATION – DESERT SKY SUBDIVISION. 3. ADD OPEN SPACE SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. 4. CONTRACTS – REQUEST PERMISSION TO ENTER IN TO THREE CONTRACTS FOR THE RECREATION DIVISION. 5. REQUEST PERMISSION TO ADD RECREATION SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN 6. TRAVEL: IN-STATE / OUT-OF-STATE. 7. APPROVAL OF MINUTES: A) Minutes of April 7, 2016. 8. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Tony Williams to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any corrections/additions to the council agenda - Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have any item on the agenda. Mr. Williams approached the podium – he wanted people to pay attention to the Zieka Virus. 1. DESIGNATED USE – MR. ROBERT HILLS. Councilman Gino Romero excused himself from item one – he has a direct conflict of interest. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve and adopt the finding of P & Z and the designated use as presented. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 2. REPLAT AND PUBLIC STREET DEDICATION – DESERT SKY SUBDIVISION. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve replat and accept the streets for dedication and verify punch list with Village engineers. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 3. ADD OPEN SPACE SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. Mr. Jason Duran presented item three. This item was presented to Council on February 18, 2016 but died for lack of a second motion. Mr. Duran wants a supervisor in all his departments under Community Services/Park & Recreation. He has identified a need for a supervisor in Open Space. The supervisor roll is currently being managed by a person in his Open Space Department. He supervises the work of the Park Rangers, various conservation efforts, tactical first responding Capabilities, interpretive/interactive programing and grant writing. The fiscal impact would be a decrease of over $20,000.00. Mr. Duran would not fill the vacated Park Ranger position if this person applies for the supervisor position. Councilman Romero explained the issue with him is that they are going in to budget – they haven’t looked at the budget and it concerns him. Mr. Duran explained that he would become the third Park Ranger – he would help out. Councilman Romero supports the idea for the supervisor position, but would feel better making a solid decision after they came out of the budget meetings. Councilman Ortiz said he understands the need for a supervisor in every department. He did not feel comfortable with the pay classification – was set too high compared to the rest of the department salaries. Ms. Christine Nardi mentioned that the Park Rangers are classified as a 23 (salary range). Councilman Saiz said it didn’t make any sense not to approve the position. Councilwoman Sanchez-Montoya said she agrees with Councilmen Saiz and Romero. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve – to be discussed/looked at during budget (prior to position being filled) MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 4. CONTRACTS – REQUEST PERMISSION TO ENTER IN TO THREE CONTRACTS FOR THE RECREATION DIVISION. Mr. Jason Duran presented item five. The Recreation Division is looking to enter in to three contracts (basketball and facility maintenance). Mayor Griego asked for a motion for contract for Kenny Davis. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion for contracts for Darren Gallegos and Michael Freeman. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 5. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve all travel MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST. 6. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of April 7, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 6:35 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR MINUTES VILLAGE OF LOS LUNAS THURSDAY, APRIL 14, 2016 PUBLIC HEARING (Commenced at 6:05 P.M.) 1. DESIGNATED USE – MR. ROBERT HILLS. Ms. Christina Ainsworth presented item one. This item is a request for a designated use permit for property located at 3509 Main St. NE for the purpose of a storage facility. Property is located next to Two Minute Warning – there is a mini storage located next to it as well. Property is currently zoned C-2 which does allow with a proposed use of a designated use permit. There was one document of opposition which was presented at the P &Z meeting. Resident did speak at the meeting and commissioners did review all findings from staff. P & Z recommended approval of the proposed designated use. Mayor Griego had received a letter of opposition from Mr. Alvin R. Garcia attorney for the adjoining storage unit. Mayor asked that the letter be included in the record for this meeting. Mayor Griego asked Council if they had any questions – there was none. Mayor asked if there were any comments from the public – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:09 P.M. PUBLIC HEARING (Commenced at 6:10 P.M.) 2. REPLAT AND PUBLIC STREET DEDICATION – DESERT SKY SUBDIVISION. Ms. Christina Ainsworth presented item two. This is a request to replat the Desert Sky subdivision in the Huning Ranch area. It is an area that was started several years ago – infrastructure is there and there were a few homes that were built originally. The purpose of the replat is to modify certain lot boundaries and eliminate certain public areas, and for providing for the dedication of streets to the Village of Los Lunas for public streets for all purposes including street maintenance. Molzen- Corbin went out with a punch list – several of the items are being addressed (chipped/cracked curbs). Planning & Zoning commission did recommend approval as well as staff and also the recommendation to accept infrastructure. Mayor Griego asked about performance bonds. Ms. Ainsworth mentioned that it was worked out. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz ROLLCALL: vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:13 P.M.

Agenda

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, APRIL 14, 2016 – 6:00 PM COUNCIL CHAMBERS - 660 MAIN STREET LOS LUNAS, NM 87031 PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. CHRISTINA AINSWORTH 1. DESIGNATED USE – MR. ROBERT HILLS. TAB 1. ACTION REQUESTED OF COUNCIL: HOLD PUBLIC HEARING. Approve or disapprove. BACKGROUND AND RATIONALE: Robert Hills, acting as agent for Charles Apodaca, has applied for a Designated Use Permit for the property located in Subd: Land of Johnny Apodaca, Tract: 93A 1.30 AC, Map 70 2001 REV B-5-23 326/1071, with a street address of 3509 Main St. NE, for the purpose of allowing a storage facility. The property is zoned C-2 commercial, which allows storage facilities as a designated use. The Community Development Department has received no letters in opposition of this request. The Community Development Department has reviewed this application and recommends that the Designated Use Permit be approved. CHRISTINA AINSWORTH 2. REPLAT AND PUBLIC STREET DEDICATION – DESERT SKY SUBDIVISION. TAB 2. ACTION REQUESTED OF COUNCIL: HOLD PUBLIC HEARING. Approve or disapprove. BACKGROUND AND RATIONALE: Anthony J. Williams, acting as agent for CZ and Valle Vista LLC, Mathew Martinez and Melissa Salazar-Martinez, has applied for a replat for the property located in the Desert Sky Subdivision, Tract A, Lots 75-A, 80-A, 91-A, 96-A, 106-A, 111-A, 119-A, 124-A, and 127, Parcels C, D, E, F, and G, and streets Firewheel Ave. SW, Firewheel Loop SW, Red Sky St. SW, Sunset View St. SW, and Desert Sky St. SW, for the purpose of modifying certain lot boundaries and eliminating certain public areas, and for providing for the dedication of the above streets to the Village of Los Lunas for public streets for all purposes, including street maintenance. Replats are usually done administratively by the Community Development Director provided that street dedications and utility easements remain the same as on the original plat, however, one of the purposes of this replat is to dedicate private streets to the Village of Los Lunas. The Community Development Department recommends approval of this replat. JASON DURAN & 3. ADD OPEN SPACE SUPERVISOR JOB TITLE TO PAY AND CLASSIFICATION PLAN. CHRISTINE NARDI TAB 3. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: This item was discussed, but died for a lack of second to the motion made to approve at the February 18, 2016 Council Meeting. Therefore, no final decision was made. Staff has identified the need for an Open Space Supervisor for the Open Space Division of the Community Services Department. This position would supervise the work of the Park Rangers in the compliant use of Village’s Parks and Open Space, their various conservation efforts, tactical first responding capabilities and interpretive/interactive programing. If approved, the Open Space Supervisor position will be advertised according to Village policy. JASON DURAN 4. CONTRACTS – REQUEST PERMISSION TO ENTER IN TO THREE CONTRACTS FOR THE RECREATION DIVISION. TAB 4. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Recreation Division is requesting permission to enter into contracts in order to facilitate afterhours building use and officiate men’s basketball games. 5. TRAVEL: IN-STATE / OUT-OF-STATE. TAB 5. a) Village employees are requesting permission to travel in-state, Santa Fe, NM to attend the DWI Grant Council Meeting, Implementation Workshop, and DWI Coordinator’s Affiliate Meeting (April 25-27, 2016). Estimated cost: $540.00, which does not include the cost of fuel. b) Village employees are requesting permission to travel in-state to Angel Fire, NM to attend the New Mexico Watershed and Dam Owners Coalition Spring Workshop (May 4- 6, 2016). Estimated costs: $960.00, which does not include the cost of fuel. 6. APPROVAL OF MINUTES TAB 6. a) Minutes of April 7, 2016 Council Meeting. 7. ADJOURNMENT. Anyone requiring special accommodations please notify the Village of Los Lunas five (5) days prior to council meeting. Contact the Deputy Clerk at 839-3840.

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