Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 5, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 5, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilwoman Paulette Sanchez-Montoya, Councilman Christopher Ortiz, and Councilman Gerard Saiz. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya Council: Gerard Saiz Christopher Ortiz Gino Romero (Excused) Also present were: Gregory D. Martin, Debra Sanchez, Donald A. Gallegos, John Archuleta, Katherine Creagan, Sandy Schauer, Bob Anderson, Isaac Jaramillo, Monica Clarke and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:  CALL MEETING TO ORDER.  PLEDGE OF ALLEGIANCE.  APPROVAL OF AGENDA.  PUBLIC INPUT FORUM. 1. BOND ORDINANCE 405 AND BOND PURCHASE AGREEMENT. 2. RESOLUTION 16-10 – AUTHORIZING NOTICE OF SALE OF $5,795,000.00 VILLAGE OF LOS LUNAS GENERAL OBLIGATION BONDS, SERIES 2016. 3. FIXED ASSET DISPOSAL. 4. DISPOSAL OF RECEIPTS, PAYMENT INVOICE FILES AND CHECKS (2009 TO 2015). 5. EXECUTIVE SESSION: a) Hire Public Works Technician / Water-Sewer Division / Public Works Department. b) Hire Planning Intern – Community Development Department. c) Hire FT Recreation Supervisor – Community Services Department. d) Hire FT Recreation Specialist – Community Services Department. e) Larry Guggino – Village of Los Lunas vs County of Valencia. 6. TRAVEL: IN-STATE / OUT-OF-STATE. 7. APPROVAL OF MINUTES: A) Minutes of April 14, 2016. B) Minutes of March 17, 2016 Affordable Housing Workshop. C) Minutes of January 23, 2016 Council Retreat. 8. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. Ray Vigil to lead the Mayor, Council and audience in the Pledge of Allegiance.  APPROVAL OF AGENDA. Mayor Griego asked if there were any corrections/additions to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have any item on the agenda. Mr. Donald Gallegos from BNSF Railroad approached the podium – he wanted to ask the Mayor & Council to adopt a resolution – automatic stop train and implement PTC: Positive Train Control - that would allow two (2) people (Engineer and Conductor) in the cabin at all times. The Mayor explained that it was too late to adopt a resolution but that he could write a letter of support of “PTC.” 1. BOND ORDINANCE 405 AND BOND PURCHASE AGREEMENT. Mayor Griego asked for a motion to adjourn and reconvene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve bond ordinance 405 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 2. RESOLUTION 16-10 – AUTHORIZING NOTICE OF SALE OF $5,795,000.00 VILLAGE OF LOS LUNAS GENERAL OBLIGATION BONDS, SERIES 2016. Ms. Monica Clarke presented item two. Resolution 16-10 is to authorize publication of a notice of sale of $5,795,000.00 general obligation bonds. The purpose of the funds is to provide fire protection including equipment and facilities. Ms. Katherine Keagan approached the podium – these bonds are being sold through a public sale. The bonds will be sold the morning of June 23, 2016. She will come back to Mayor and Council to approve the best bid for the bonds. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked what the rate would be. Mr. Archuleta responded that it was a 15 year payback with a 2.5/2.4% interest. Mayor Griego asked when they would be able to move forward with a groundbreaking . Mr. Archuleta responded that the money would be available to the Village by August 3, 2016. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 16-10 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 3. FIXED ASSET DISPOSAL. Ms. Monica Clarke presented item three. The Street and Police Departments are seeking Council approval for the disposal of fixed assets. A list of items has been provided to Council for review and approval. No questions from Council. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve fixed asset disposal list attached to agenda MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 4. DISPOSAL OF RECEIPTS, PAYMENT INVOICE FILES AND CHECKS (2009 TO 2015). Mr. Gregory D. Martin presented item four. The Village is requesting permission to dispose of receipts, payment invoice files and checks. By State Statue NMSA 1.15.5.203/Receipts; NMSA 1.15.5.204/Invoice Files; and NMSA 1.15.5.312/Checks, these items will be destroyed. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Public Works Technician; hire Planning Intern; hire FT Recreation Supervisor; hire FT Recreation Specialist; and Village Attorney, Larry Guggino, will be discussing the Village of Los Lunas vs County of Valencia. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. Adjourned at 6:22 p.m. At 7:42 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire Public Works Technician; hire Planning Intern; hire FT Recreation Supervisor; hire FT Recreation Specialist; and Village Attorney, Larry Guggino, will be discussing the Village of Los Lunas vs County of Valencia. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Isaac Jaramillo for the position of Public Works Technician. APPROVAL: Motion to approve hiring MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Lucas Curry for the position of Planning Intern. APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Marcos Castillo for the position of Recreation Supervisor. APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Ms. Brittany Armijo for the position of Recreation Specialist. APPROVAL: Motion to approve hiring MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. Mayor Griego announced that there was nothing to report out regarding discussion with Mr. Larry Guggino. 6. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve all travel MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3(Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya – yes) FOR AND 0 AGAINST. 7. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of April 14, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the Affordable Housing Workshop minutes of March 17, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the Council Retreat minutes of January 23, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 6:35 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 5, 2016 PUBLIC HEARING (Commenced at 6:08 P.M.) 1. BOND ORDINANCE 405 AND BOND PURCHASE AGREEMENT. Ms. Monica Clarke presented item one. Ordinance 405 authorizes the issuance and sale of up to $4,500,000.00 of Village of Los Lunas Gross Receipts Tax Improvement Revenue Bonds, Series 2016 for the purpose of acquiring, purchasing, improving and rehabilitating land for governmental purposes and infrastructure. Payment for the bonds will be paid solely from GRT revenue received by the Village. Public notices were published in the Albuquerque Journal and also Valencia County News Bulletin. Mr. Katherine Kregan is present and will review the bond ordinance with the Mayor and Council and answer any questions that you may have. Mr. John Archuleta is also present and will go over the S&P rating. The Village’s bond rating was upgraded from an “AA-“ to an “AA.” Ms. Kregan proceeded to go over the bond with Mayor & Council. The Village is pledging 1 ¼ % of Municipal GRT which doesn’t include ¼% that was enacted in the last year or so, and also the state shared tax distribution. Closing is scheduled for June 15, 2016. Councilman Saiz wanted to know the penalties for early payoff. Ms. Kregan replied redemption provisions, there is usually a ten year call provision which is an advanced refunding – more complicated and can be more expensive for the Village. Mr. John Archuleta approached the podium – they would move forward with the sale of the bonds and come back on May 19th and have specific interest rates and set the parameters to move ahead. The Standard & Poor’s credit rating is “AA” eliminating that negative and have a double A stable outlook, it lowers the overall interest costs for the Village. The Village is looking at a 25 year payback somewhere below 3%. Mayor Griego announced that this is a public hearing and asked if anyone wanted to speak for or against the bond ordinance – there were none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Public hearing closed at 6:15 P.M.