Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 8, 2016 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 8, 2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilors Christopher Ortiz, Paulette Sanchez-Montoya, Gerard Saiz, and Councilman Gino Romero. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya Council: Gerard Saiz Christopher Ortiz Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Bob Anderson, Sandy Schauer, Martin Callahan, Deborah Fox, Jim Rickey, and Raquel Torres. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 16-26 – CONSIDERATION OF RESOLUTION SUPPLEMENTING ORDINANCE 416 RELATING TO A PROJECT INVOLVING GREATING KUDU LLC (THE “COMPANY”) PUSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT, THE VILLAGE OF LOS LUNAS MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 AND A LOCAL ECONOMIC DEVELOPMENT ACT PLAN TO SUPPORT THE OPERATION OF A DATA CENTER CAMPUS; APPROPRIATING CERTAIN ADDITIONAL LOCAL TAX REVENUES TO THE DEVELOPMENT AND OPERATION OF THE PROJECT; AND AUTHORIZING THE FORMS, TERMS AND PROVISION OF A REVISED PROJECT PARTICIPATION AGREEMENT BETWEEN GREATER KUDU LLC AND THE VILLAGE. 2. RESOLUTION 16-24 – ADOPTING THE 2018-2022 INFRASTRUCTURE CAPITAL IMPROVEMENTS PLAN (ICIP). 3. FIRST CHOICE HEALTH CARE MODULAR BUILDING DONATION. 4. CONTRACTS – COMMUNITY SERIVCES REQUESTS PERMISSION TO ENTER INTO CONTRACT WITH INDIVIDUALS. 5. RESOLUTION 16-25 – NEW MEXICO WATER TRUST BOARD (WTB) GRANT APPLICATION 2017. 6. RESOLUTION 16-27 – SPECIAL OUTSIDE OVERTIME PAY INCREASE. 7. EXECUTIVE SESSION: a) Hire FT Firefighter/EMT(s) – Los Lunas Fire Department. 8. TRAVEL: IN-STATE / OUT-OF-STATE. 9. APPROVAL OF MINUTES: a) Minutes of August 25, 2016. b) Minutes of August 25, 2016 ICIP Workshop. c) Minutes of August 18, 2016 Golf Course Workshop. 10. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Jill Sweeney to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any additions/corrections to the agenda – there were none. Mayor Griego asked for a motion to approve agenda. APPROVAL: Motion to approve agenda. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have an agenda item. Fire Chief John Gabaldon approached the podium; he wanted to announce that the Los Lunas Fire Department had received a #4 rating from the State Fire Marshall’s office. 1. RESOLUTION 16-26 – CONSIDERATION OF RESOLUTION SUPPLEMENTING ORDINANCE 416 RELATING TO A PROJECT INVOLVING GREATING KUDU LLC (THE “COMPANY”) PUSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT, THE VILLAGE OF LOS LUNAS MUNICIPAL CODE, TITLE 2, CHAPTER 2.46 AND A LOCAL ECONOMIC DEVELOPMENT ACT PLAN TO SUPPORT THE OPERATION OF A DATA CENTER CAMPUS; APPROPRIATING CERTAIN ADDITIONAL LOCAL TAX REVENUES TO THE DEVELOPMENT AND OPERATION OF THE PROJECT; AND AUTHORIZING THE FORMS, TERMS AND PROVISION OF A REVISED PROJECT PARTICIPATION AGREEMENT BETWEEN GREATER KUDU LLC AND THE VILLAGE. Mr. Gregory Martin presented item one. Mr. Martin introduced Ms. Jill Sweeney – she informed the Council that a few changes were made to the resolution and hard copies were set at their seats for review. The Company has requested economic development assistance from the Village pursuant to the Local Economic Development Act, the Village Municipal Code and Village Ordinance 416. Specifically, and subject to the terms of the Project Participation Agreement, the Company has requested that the Village contribute an amount equal to 75% of all the gross receipts tax revenues generated from distributions to the Village pursuant to Section 7-1-6.4 (2006) and NMSA 1978, Section 7-1-6.46 (2013) and the municipal local option gross receipts taxes imposed by the Village as described in NMSA 1978, Section 5-15-15.b.(1) – (5) (2009) which gross receipts tax revenues are attributable to the development of the qualifying project as a result of construction. The LEDA funds will be used to support infrastructure related to the Project, which may serve to encourage economic development in the area. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 16-26 as amended MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 2. RESOLUTION 16-24 – ADOPTING THE 2018-2022 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Mr. Ralph Mims presented item two. The State of New Mexico Department of Finance and Administration requires a resolution of approval from the governing body to be submitted with the final 2018-2022 Infrastructure Capital Improvement Plan (ICIP). This is the final public hearing where the governing body will approve the ICIP plan as proposed. Mayor Griego asked that Well 7 be added to the top ten, move up on the list. Mayor Griego asked if there was any comment from the audience – there was none. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve ICIP MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 3. FIRST CHOICE HEALTH CARE MODEULAR BUILDING DONATION. Mr. Jason Duran presented item three. The Village of Los Lunas owns the property on Hwy 314 where the First Choice HealthCare has two modular buildings First Choice HealthCare no longer occupies these buildings and wishes to donate them to the Village. Staff has explored the buildings and has identified alternative uses for the buildings. One will be transported to the Transfer Station located on NM 6 – it will be used as an office. Mayor asked if there were any questions from Council – there was none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. CONTRACTS – COMMUNITY SERVICES REQUESTS PERMISSION TO ENTER INTO CONTRACT WITH INDIVIDUALS. Mr. Jason Duran presented item four. Community Services requests permission to enter into contract with individuals as security attendant at the Transportation Center for after-hours security services; and facility attendants for after-hours usage of the Transportation Center, Fred Luna Multi-Generational Center, and the Wellness Center. Security attendant – Jenae Wolfram; facility attendants – Annalicia Ortiz and Jenae Wolfram. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. RESOLUTION 16-25 – NEW MEXICO WATER TRUST BOARD (WTB) GRANT APPLICATION 2017. Mr. Michael Jaramillo presented item five. The Public Works Department is requesting to submit a notice of intent to the New Mexico Water Trust Board. This NOI is an application for grant financial assistance for the planning and design of Well No. 7. A resolution is required by the WTB to be approved by the governing body of the Village of Los Lunas. The application is for grant assistance in the amount of $380,000.00 from within the 2017 WTB Project Fund funding cycle. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 16-25 MOVED: Councilman Saiz SECONDED: Councilman Romero 6. RESOLUTION 16-27 – SPECIAL OUTSIDE OVERTIME PAY INCREASE. Police Chief Naithan Gurule presented item six. The Police Department is requesting council to adopt a revised payment policy for police officers who work special projects that are funded through outside sources such as grants, community businesses, or private entities. This resolution will provide for a fair and equitable rate of $34.00 per hour for time worked on approved outside funded special projects. The rate of $34.00 was determined based on the average overtime rate of Police Officers, Sergeants, and Lieutenants after the recently implemented pay adjustments – current rate of pay was $30.00. Mayor Griego asked for a motion from council APPROVAL: Motion to approve resolution 16-27 MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: discuss the hiring of FT Firefighters/EMTs. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:50 p.m. At 7:37p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing of FT Firefighters/EMTs. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the Ft Firefighter/EMT – Mayor Griego put up the name of Gabriel Wiede. APPROVAL: Motion to approve hiring MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the Ft Firefighter/EMT – Mayor Griego put up the name of Paul Garcia. APPROVAL: Motion to approve hiring MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Regarding the Ft Firefighter/EMT – Mayor Griego put up the name of Winston Spencer. APPROVAL: Motion to approve hiring MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. TRAVEL: IN-STATE / OUT-OF-STATE. Mayor Griego asked if there were any comments on travel – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve all travel MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of August 25, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the ICIP minutes of August 25, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the Golf Course minutes of August 18, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:40 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR