Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · December 15, 2016
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, DECEMBER 15, 2016
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 15,
2016 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor
Charles Griego, Councilors Christopher Ortiz, Paulette Sanchez-Montoya, and Councilman Gino Romero.
Mayor: Charles Griego
Mayor Pro Tem: Paulette Sanchez-Montoya
Council: Gerard Saiz
Christopher Ortiz
Gino Romero
Also present were: Gregory D. Martin, Debra Sanchez, Ray R. Vigil, Anthony Lovato, Mansse Lovato, Jim Rickey, Sandy
Schauer, Bob Anderson, and Deborah Fox.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
1. ORDINANCE 276-2016-10 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA
WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
2. SUBDIVISION ORDINANCE REVISION UPDATE.
3. RESOLUTION 16-39 – AUTHORIZING THE APPLICATION FOR FY2018 LDWI GRANT FUNDS.
4. RESOLUTION 16-40 – A RESOLUTION OF THE MUNICIPALITY, APPOINTING A VEILLAGE OF LOSLUNAS/VALCENCIA
COUNTY DWI PLANNING COUNCIL.
5. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS TO ENTER INTO A LOAN AGREEMENT WITH THE
NEW MEXICO ENVIRONMENT DEPARTMENT FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION
LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $582,600.00 PLUS ACCRUED CONSTRUCTION INTEREST;
DESIGNATING THE USE OF THE LOAN FUNDS FOR THE PURPOSE DEFINED IN THE MOST CURRENT PROJECT
DESCRIPTION FORM AS APPROVED BY NMED; DELCARING THE NECESSITY FOR THE LOAN, PROVIDING THAT THE
LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM THE WATER/SEWER REVENUE TO BE DERIVED FROM
WATER/SEWER PROPRIETARY FUND; PRESCRIBING OTHER DETAILS CONCERNING THE LOAN AND THE SECURITY
THEREFOR.
6. RESOLUTION 16-42 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY
AUTHORITIES.
7. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR RECREATION DIVISION.
8. POTABLE WATER SYSTEM EMERGENCY RESPONSE PLAN.
9. EXECUTIVE SESSION: a) Hire FT Park Technician – Parks Division / Community Services Department.
b) Hire Seasonal Recreation Aide – Recreation Division / Community Services Department.
c) Hire (2) Truck Driver Operators – Street Division / Public Works Department.
d) Hire Street Sweeper – Street Division / Public Works Department.
10. APPROVAL OF MINUTES:
a) Minutes of December 1, 2016 Council Meeting.
11. ADJOURNMENT.
• CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
• PLEDGE OF ALLEGIANCE.
Mayor Griego asked Harold Najar to lead the Mayor, Council and audience in the Pledge of Allegiance.
• APPROVAL OF AGENDA.
Mayor Griego announced that items 5 & 6 will be postponed until the next meet. Mayor Griego asked for a motion to approve
agenda as amended.
APPROVAL: Motion to approve amended agenda.
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes;
Councilman Romero – yes) FOR AND 0 AGAINST.
• PUBLIC INPUT FORUM.
None.
1.ORDINANCE 276-2016-10 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN
THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
Item was tabled at the meeting of December 1st. Mayor Griego asked for a motion to remove from tabled status
APPROVAL: Motion to remove from tabled status
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
Ms. Christina Ainsworth announced that the applicant has been delayed out of town and asked that this item be postponed
until the council meeting of January 12, 2017.
APPROVAL: Motion to postpone
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
2. SUBDIVISION ORDINANCE REVISION UPDATE.
Ms. Christina Ainsworth presented item two. The Community Development Department has been working on updating the
subdivision ordinance and has schedule public hearings to review sections throughout 2017 with the goal of completing the
effort by December 2017. A public workshop was held back in May 2016 – there was a member from the Council present,
members of the Planning and Zoning Commission were present as well as the public. The ordinance doesn’t address some of
our current trends, language is outdated, and the processes are a bit confusing. We’re trying to streamline our processes and
reorganize the ordinance so it’s easier to read. We have not changed any of the policies – we’re working with MRCOG to
reorganize the ordinance. We will be looking at certain sections, mainly the process for approving a plat which starts with the
preliminary and then goes to final – we want to streamline, looking at what other communities do. Council thanked Ms.
Ainsworth for bringing the outdated ordinances up to date. (This presentation was for informational purposes only).
3. RESOLUTION 16-39 – AUTHORIZING THE APPLICATION FOR FY2018 LDWI GRANT FUNDS.
Ms. Ginny Adame presented item three. A resolution for the Village of Los Lunas Council to approve or disapprove the
authorization of the Village of Los Lunas/Valencia County DWI Program to apply for Local DWI Distribution and Grand
Funding for the fiscal year 2018. Ms. Adame gave a brief overview of the annual report. Mayor Griego asked for a
recommendation from Council.
APPROVAL: Motion to approve resolution 16-39
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
4. RESOLUTION 16-40 – A RESOLUTION OF THE MUNICIPALITY, APPOINTMENT A VILLAGE OF LOS LUNAS/VALENCIA
COUNTY DWI PLANNING COUNCIL.
Ms. Ginny Adame presented item four. Ms. Adame is seeking approval or disapproval of the appointment of the DWI Planning
Council Executive Board Members as listed for 2018. Mayor Griego asked for a motion from council.
APPROVAL: Motion to approve resolution 16-40
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
5. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS TO ENTER INTO A LOAN AGREEMENT WITH THE NEW
MEXICO ENVIRONMENT DEPARTMENT FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN
THE PRINCIPAL AMOUNTY OF $582,600.00 PLUS ACCRUED CONSTRUCITON INTEREST; DESIGNATING THE USE OF THE
LOAN FUNDS FOR THE PURPOSE DEFINED IN THE MOST CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED;
DECLARING THE NESSITY FOR THE LOAN; PROVIDING THAT THE LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY
FROM THE WATER/SEWER REVENUE TO BE DERIVED FROM WATER/SEWER PROPRIETARY FUND; PRESCRIBING OTHER
DETAILS CONCERNING THE LOAN AND THE SECURITY THEREFORE.
POSTPONED
6. RESOLUTION 16-42 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY AUTHORITIES.
POSTPONED
7. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR RECREATION DIVISION.
Mr. Jason Duran presented item seven. Mr. Duran is requesting permission to enter into contract with two individuals who
will be league officials for the upcoming indoor volleyball league. The individuals are Jasmine Duffney and Sebastian Venegas.
Mayor Griego asked for a recommendation from Council.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
8. POTABLE WATER SYSTEM EMERGENCY RESPONSE PLAN.
Mr. Michael Jaramillo presented item eight. The Village of Los Lunas has created a Potable Water System Emergency Response
Plan. The plan will serve as a mechanism to operating and maintaining the water supply, treatment and distribution system
that involves consideration for routine functions, planning and responding to emergency situations. This plan will assist water
division personnel in preparing and responding to emergency situations within our potable water system.
(For informational purposes only.)
9. EXCUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that
the following matters would be discussed in closed session: hiring of a FT Park Technician, Seasonal Recreation Aide, two (2)
Truck Driver Operators, and hire Street Sweeper.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Adjourned at 6:30 p.m.
At 7:28 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of a FT Park
Technician, Seasonal Recreation Aide, two (2) Truck Driver Operators, and hire Street Sweeper.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Park Technician – Mayor Griego put up the name of Mr. Anthony Lovato.
APPROVAL: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of Recreation Aide – Mayor Griego put up the name of Lenae Wolfram.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of Recreation Aide, Mayor Griego put up the name of Julian Salas.
APPROVAL: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Truck Driver Operator – Mayor Griego put up the name of Jeffery Aragon.
APPROVAL: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Truck Driver Operator, Mayor Griego put up the name of Vicente Armijo.
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
Regarding the hiring of a Street Sweeper, Mayor Griego put up the name of Eric Baker.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya – yes) FOR AND 0 AGAINST.
10. MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of December 15, 2016 – there was none.
MOTION: Motion to approve minutes
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-
Montoya – yes; Councilman Romero – yes) FOR AND 0 AGAINST.
11. ADJOURNMENT.
Council meeting adjourned at 7:35 p.m.
______________________________________________ ________________________________
GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, DECEMBER 15, 2016 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING –
THANK YOU
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
CHRISTINA AINSWORTH 1. ORDINANCE 276-2016-10 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED
AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICOa.
TAB 1.
ACTION REQUESTED OF COUNCIL:
REMOVE FROM TABLED STATUS (tabled 12/1/16). PUBLIC HEARING: Approve or disapprove.
BACKGROUND AND RATIONALE:
James Jaramillo, acting on behalf of Red Cap Properties, LLC, has applied for a zone change from R-3 to C-1 for
the property located in Tract lettered “A-1” Plat of Westridge, a replat of Subdivision of Lots B-1 thru B-5, within
Westwind Subdivision, located within Projected Section 29, Township 7 North, Range 2 East, New Mexico
Principal Meridian, Village of Los Lunas, San Clemente Land Grant, Valencia County, New Mexico, as the same is
shown and designated on the plat of said subdivision, filed in the office of the County Clerk of Valencia County,
New Mexico, on April 17, 1990, in Cabinet “F”, Folio 176, 2.33 Acres, located on Camino del Rey Dr. SW, for the
purpose of allowing permissive C-1 uses.
CHRISTINA AINSWORTH 2. SUBDIVISION ORDINANCE REVISION UPDATE.
TAB 2.
ACTION REQUESTED OF COUNCIL:
INFORMATIONAL PURPOSES ONLY.
BACKGROUND AND RATIONALE:
The Community Development Department has been working on updating the subdivision ordinance and has
scheduled public hearings to review sections throughout the 2017 with the goal of completing the effort by
December 2017.
GINNY ADAME 3. RESOLUTION 16-39 – AUTHORIZING THE APPLICATION FOR FY2018 LDWI GRANT FUNDS.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
A resolution for the Village of Los Lunas City Council to review and approve or disapprove the authorization of
the Village of Los Lunas/Valencia County DWI Program to apply for Local DWI Distribution and Grant funding
for the fiscal year 2018.
GINNY ADAME 4. RESOLUTION 16-40 – A RESOLUTION OF THE MUNICIPALITY, APPOINTING A VILLAGE OF LOS LUNAS/
VALENCIA COUNTY DWI PLANNING COUNCIL.
TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
A resolution for the Village of Los Lunas City Council to review and approve or disapprove the appointment of
the DWI Planning Council Executive Board Members as listed for TY 2018.
MICHAEL JARAMILLO 5. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS TO ENTER INTO A LOAN AGREEMENT WITH
THE NEW MEXICO ENVIRONMENT DEPARTMENT FOR THE PURPOSE OF OBTAINING WASTEWATER
CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $582,600.00 PLUS ACCRUED CONSTRUCTION
INTEREST; DESIGNATING THE USE OF THE LOAN FUNDS FOR THE PURPOSE DEFINED IN THE MOST
CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED; DECLARING THE NECESSITY FOR THE
LOAN; PROVIDING THAT THE LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM
THE WATER/SEWER REVENUE TO BE DERIVED FROM WATER/SEWER PROPRIETARY FUND; PRESCRIBING
OTHER DETAILS CONCERNING THE LOAN AND THE SECURITY THEREFOR.
TAB 5.
ACTION REQUESTED OF COUNCIL:
PUBLIC HEARING. Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas is requesting to enter into a loan agreement with the New Mexico Environment
Department (NMED) for the purpose of obtaining waste water construction loan in the principal amount of
$582,600.00; Declaring the necessity for the loan; providing that the loan will be payable and collectible solely
from the water/sewer propriety fund sales; prescribing other details concerning the loan and the security
therefor. A general summary of the subject matter contained in the ordinance is set forth in the title. This notice
constitutes compliance with 3-17-3 N.M.S.A. 1978. Item was published in the Valencia County News-Bulletin and
Albuquerque Journal.
MICHAEL JARAMILLO 6. RESOLUTION 16-42 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY
AUTHORITIES.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The State of New Mexico Environmental Department is requesting a resolution authorizing the assignment of
official representatives and signatory authority regarding loan agreement CWSRF Project Number CWSRF 060.
The Village of Los Lunas is required to identify the official borrower and signatory authority to sign
reimbursement request and other documents requiring a signature for submittal to the New Mexico
Environment Department.
JASON DURAN 7. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR RECREATION DIVISION.
TAB 7.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Request permission to enter into contract with individuals as league officials for the Indoor Volleyball League
held at Daniel Fernandez Recreation Center.
MICHAEL JARAMILLO 8. POTABLE WATER SYSTEM EMERGENCY RESPONSE PLAN.
TAB 8.
ACTION REQUESTED OF COUNCIL:
FOR INFORMATIONAL PURPOSES ONLY.
BACKGROUND AND RATIONALE:
The Village of Los Lunas Public Works Department has created a Potable Water System Emergency Response
Plan. This plan is a mechanism to operating and maintaining the water supply, treatment and distribution
system that involves consideration for routine functions, planning and responding to emergency situation. This
plan will assist water division personnel in preparing and responding to emergency situations within our
potable water system.
9. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H),
the following matters will be discussed in closed session:
TAB 9.
a. Hire FT Park Technician – Parks Division / Community Services Department.
b. Hire Seasonal Recreation Aide – Recreation Division / Community Services Department.
c. Hire (2) Truck Driver Operators – Street Division / Public Works Department.
d. Hire Street Sweeper – Street Division / Public Works Department.
10. APPROVAL OF MINUTES
TAB 10.
a) Minutes for December 1, 2016 Council Meeting.
11. ADJOURNMENT.
Anyone requiring special accommodations please notify the Village of Los Lunas five (5) days prior to council
meeting. Contact the Deputy Clerk at 839-3840.
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