Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 12, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, January 12, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz, Gino Romero, and Councilman Gerard Saiz. Mayor: Charles Griego Mayor Pro Tem: Paulette Sanchez-Montoya (excused) Council: Gerard Saiz Christopher Ortiz Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, John Pate, Jay Ashbacher, Sandy Schauer, Bob Anderson, Jim Rickey, Julie Kutz, and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. BID AWARD – NM 6 & NM 47 INTERSECTION IMPROVEMENTS. 2. BID AWARD – FRED LUNCA SENIOR CENTER EXPANSION PROJECT. 3. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $582,600.00 PLUS ACCRUED CONSTRUCTION INTEREST; DESIGNATING THE USE OF THE FUNDS FOR THE PURSPOE LISTED ON THE MOST CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED; DECLARING THE NECESSITY FOR THE LOAN; PROVIDING THAT THE LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM THE WATER/SEWER PROPRIETARY FUND SALES REVENUES; PRESCRIBING OTHER DETAILS CONCERNING THE LOAN AND THE SECURITY THEREFOR. 4. RESOLUTION 17-02 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY AUTHORITIES. 5. ORDINANCE 423 – AN ORDINANCE AMENDING ORDINANCE #293; WHICH ADOPTED THE NEW MEXICO STATE FIRE CODE, IN ORDER TO ADOPT THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE, REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PRPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE VILLAGE OF LOS LUNAS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFOR, REPLACING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.14 (MUNICIPAL FIRE INSPECTOR), SECTION 2.14.040 (ADOPTION OF STATE FIRE CODE). 6. PUBLIC MEETING – SOURCE WATER PROTECTION PLAN. 7. CONTRACTS – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR RECREATION DIVISION. 8. APPOINTMENT – VALENCIA COUNTY OLDER AMERICANS ADVISORY COUNCIL. 9. EXECUTIVE SESSION: a) Hire FT Public Works Technician – Water/Sewer Division / Public Works Department. 10. APPROVAL OF MINUTES: a) Minutes of December 15, 2016 Council Meeting. b) Minutes of Water Rights Workshop of December 6, 2016. 11. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Mr. John Pate to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any corrections/additions to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. BID AWARD – NM 6 & NM 47 INTERSECTION IMPROVEMENTS. Mr. Michael Jaramillo presented item one. The Public Works Department received one responsive bid from Bixby Electric for $48,107.90. There was an RSA study that was included in council packets. We acquired some highway improvement money, which is 100% reimbursable (any cost that is associated with this funding can be reimbursed). There was a lot of recommendations to do interchange improvements. Project also includes installation of new traffic signals, signage and other appurtenances as needed. Bixby Electric has a state contract – it will be the main contractor with sub contactors. Mayor Griego asked if the turn lane out of Walgreens on Main Street was going to be addressed. Mr. Jay Ashbacher from Molzen- Corbin said that it was going to be restriped with little “puppy paths’ in the turn path. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Bixby Electric MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;) FOR AND 0 AGAINST. 2. BID AWARD – FRED LUNA SENIOR CENTER EXPANSION PROJECT. Mr. Jason Duran presented item two. The Fred Luna Senior Center expansion will include the addition of a serving line to the kitchen, a multipurpose room, the installation of a fire suppression system, parking lot improvements and other numerous upgrades. The seniors will be utilizing the Transportation Center during construction. The Community Services Department received ten responsive bids with the low bid coming in at $1,232,800.00 (approved budget was $1.5 million – came in under budget). Mayor wants to make sure that a pole table is installed. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve lowest bidder, CC Construction MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;) FOR AND 0 AGAINST. 3. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $582,600.00 PLUS ACCRUED CONSTRUCTION INTEREST; DESIGNATING THE USE OF THE FUNDS FOR THE PURSPOE LISTED ON THE MOST CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED; DECLARING THE NECESSITY FOR THE LOAN; PROVIDING THAT THE LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM THE WATER/SEWER PROPRIETARY FUND SALES REVENUES; PRESCRIBING OTHER DETAILS CONCERNING THE LOAN AND THE SECURITY THEREFOR. APPROVAL: Motion to remove from tabled status MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. APPROVAL: Motion to approve ordinance 422 MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. RESOLUTION 17-02 – AUTHORIZING THE ASSIGNMENT OF OFFICIAL REPRESENTATIVES AND SIGNATORY AUTHORITIES. APPROVAL: Motion to remove from tabled status MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes)FOR AND 0 AGAINST. Mr. Michael Jaramillo presented item four. Mr. Jaramillo will need permission to sign documents, so a resolution is needed to authorize the assignment of official representatives and signatory authority regarding loan agreement CWSRF project number CWSRF 060. The Village is required to identify the official borrower and signatory authority to sign reimbursement request and other documents requiring a signature for submittal to the NMED. Mayor asked if Council had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-02. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. ORDINANCE 423 – AN ORDINANCE AMENDING ORDINANCE #293; WHICH ADOPTED THE NEW MEXICO STATE FIRE CODE, IN ORDER TO ADOPT THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE, REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PRPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE VILLAGE OF LOS LUNAS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFOR, REPLACING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.14 (MUNICIPAL FIRE INSPECTOR), SECTION 2.14.040 (ADOPTION OF STATE FIRE CODE). Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 423 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6. PUBLIC MEETING – SOURCE WATER PROTECTION PLAN. Mr. Michael Jaramillo presented item six. Mr. Jaramillo introduced Ms. Julie Kutz and Ms. David Torres who will be presenting the source water protection plan. The SWPP protects drinking water sources before they become contaminated. It provides our organization a tool for current and future approaches to prevent source water contamination by protecting the drinking water system and customer health. 7. CONTRACTS – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR RECREATION DIVISION. Mr. Jason Duran presented item six. Mr. Duran was seeking permission to enter into contract with two individuals, Blake Sabol and Gabriela Aragon, as program instructors for the Recreation Division. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Blake Sabol and Gabriela Aragon MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 8. APPOINTMENT – VALENCIA COUNTY OLDER AMERICANS ADVISORY COUNCIL. Mr. Jason Duran presented item eight. Mayor Griego appointed Mr. Duran to the advisory council. APPROVAL: Motion to approve Jason Duran MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 9. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire FT Public Works Technician. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:55 p.m. At 7:26 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire FT Public Works Technician APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Mr. Carlos Perea for the FT Public Works Technician. APPROVAL: Motion to approve hiring MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of December 15, 2016 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections or additions to the workshop for Water Rights – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Council Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:30 p.m. ______________________________________________ ________________________________ GREGORY D. MARTIN, VILLAGE ADMINISTRATOR CHARLES GRIEGO, MAYOR  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 12, 2017 PUBLIC HEARING (Commenced at 6:22 P.M.) 3. ORDINANCE 422 – AUTHORIZING THE VILLAGE OF LOS LUNAS (BORROWER) TO ENTER INTO A LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) FOR THE PURPOSE OF OBTAINING WASTEWATER CONSTRUCTION LOAN FUNDS IN THE PRINCIPAL AMOUNT OF $582,600.00 PLUS ACCRUED CONSTRUCTION INTEREST; DESIGNATING THE USE OF THE FUNDS FOR THE PURSPOE LISTED ON THE MOST CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED; DECLARING THE NECESSITY FOR THE LOAN; PROVIDING THAT THE LOAN WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM THE WATER/SEWER PROPRIETARY FUND SALES REVENUES; PRESCRIBING OTHER DETAILS CONCERNING THE LOAN AND THE SECURITY THEREFOR. Mr. Michael Jaramillo presented item three. The Village of Los Lunas is requesting to enter into a loan agreement with the New Mexico Environment Department for the purpose of obtaining a wastewater construction loan in the amount of $582,600.00. This project is on the ICIP Plan – this waterline is over 30 years old and there is a lot of corrosion in the line. There were no questions from Council and the audience. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Ortiz SECONDED: Councilman Romero ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:24 P.M. PUBLIC HEARING (Commenced at 6:27 P.M.) 5. ORDINANCE 423 – AN ORDINANCE AMENDING ORDINANCE #293; WHICH ADOPTED THE NEW MEXICO STATE FIRE CODE, IN ORDER TO ADOPT THE 2015 EDITION OF THE INTERNATIONAL FIRE CODE, REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, AND FROM CONDITIONS HAZARDOUS TO LIFE OR PRPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE VILLAGE OF LOS LUNAS; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFOR, REPLACING TITLE 2 (ADMINISTRATION AND PERSONNEL), CHAPTER 2.14 (MUNICIPAL FIRE INSPECTOR), SECTION 2.14.040 (ADOPTION OF STATE FIRE CODE). Fire Chief John Gabaldon and Fire Inspector Jason Gonzales presented item five. Ordinance 423 will amend Ordinance 293, which will amend the NM State Fire Code in order to adopt the 2015 Edition of the International Fire Code. The Village has been working under the 04 and we want to move to the 15 – this is more aggressive in protection of our community and future growth. Anything already established in plan review or built already, will fall under the 03 edition until someone renovates part of their business and then will fall under the 15-fire code. Anything built before 03, will still fall under the 97 building code. The 15-fire code provides a lot more protection for the first responders if a fire does happen as well, as if anything happens to citizens living in the village. Inspector Gonzales asked if there were any questions. Councilman Romero asked if any of the “mom and pop” business would incur any fees. Inspector Gonzales replied it all depends on the occupancy type. Mayor asked what the cost of a repeater would cost. Chief Gabaldon did not know for sure, he thought it would be dependent on the size of building. Most of the larger corporations coming in are already aware and will have them in place. They will work with staff to identify locations in the building. Mayor Griego asked if there any comments from the audience – there were none. Mayor asked for a motion to adjourn from a public hearing and go back into council meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Romero SECONDED: Councilman Ortiz ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:34 P.M.