Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JUNE 8, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, June 8, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz, and Councilman Gerard Saiz. Councilwoman Paulette Sanchez-Montoya was excused. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya, excused Also present were: Gregory Martin , Debra Sanchez, Sandy Schauer, Robert Anderson, Jim Rickey, Peter Fernandez, Pricilla Fernandez, Janie Ortega, Sherrick Roanhorse, Deborah Fox, Rachael Baca, Isabel Ibarra, Rocio Chavez, Aurora Tombert, Rebecca Farwell, Laurie Kastela, and Jordyn Peralta. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 17-09 – NAMING OF THE LOS LUNAS BRIDGE 2. VILLAGE OF LOS LUNAS ACCOUNTING POLICIES AND PROCDURES MANUAL. 3. EXECUTIVE SESSION. a. Hire Temporary Summer Youth and Supervisors for Summer Youth Beautification Program – Community Development Department. b. Hire Truck Driver/Equipment Operator – Street Division / Public Works Department. 4. APPROVAL OF MINUTES: a. Minutes from May 25, 2017 Council Meeting 5. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. (Power was out – no lights and no speakers to record meeting). • PLEDGE OF ALLEGIANCE. Mayor Griego asked Peter Fernandez to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/corrections to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council that did not have an agenda item. Mr. Sherrik Roanhorse approached the podium – he wanted to introduce himself to the Governing Body of the Village of Los Lunas. Mr. Roanhorse is with Government Affairs for the Public Service Company of New Mexico (PNM). He also informed everyone that the reason for the power outage was due to a substation down – power would be restored shortly. 1. RESOLUTION 17-09 – NAMING OF THE LOS LUNAS BIRDGE. Mr. Jason Duran presented item one. The National Honor Society of Valencia High School is requesting to name the Los Lunas bridge Daniel D. Fernandez Veteran’s Memorial Bridge. An administrative committee formed by the Village of Los Lunas has held two public meetings and are prepared to make recommendation to the Mayor and Council. Ms. Aurora Tomberl from the National Honor Society spoke on behalf of the group in attendance. They were pleased with work and research they provided to the group. Mayor asked Council if they had anything to add - there was none. Mayor asked for a motion regarding resolution 17-09. APPROVAL: Motion to approve resolution 17-09. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 2. VILLAGE OF LOS LUNAS ACCOUNTING POLICIES AND PROCEDURES MANUAL. Ms. Monica Clarke presented item two. The Accounting Policies and Procedures Manual has been developed to document the internal accounting procedures of the Village of Los Lunas. Its purpose is to assume the assets are safeguarded, financial statements are in conformity and generally accepted accounting principles, and that finances are managed with reasonable stewardship. All Village personnel with a role in the management of the Village’s fiscal operations are expected to uphold the policies in the manual. This manual is a “living” document and will provide guidance for grant purposes. Mayor Griego asked for a recommendation from Council. (This was for information purposes only.) 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters will be discussed in closed session: the hiring of Temporary Summer Youth and Supervisors for Summer Youth Beautification Program, and the hiring of a Truck Drive/Equipment Operator. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Adjourned at 6:15p.m. At 6:40p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of the hiring of Temporary Summer Youth and Supervisors for Summer Youth Beautification Program, and the hiring of a Truck Drive/Equipment Operator. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. For the position of Truck Driver/Equipment Operator, Mayor Griego put up the names of Ms. Danny Baca. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. For the position of Youth Supervisor, Mayor Griego put up the names of LaDarrius Cage. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. For the position of Youth Supervisor, Mayor Griego put up the names of Martha Jaramillo. MOTION: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Mayor Griego said there were 22 students hired for the Summer Youth Beautification Program. List was given to HR Manager. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of May 25, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. ADJOURNMENT. Council meeting adjourned at 7:45p.m. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor